AM12.1 - Addition Template
**Form purpose
Use Addition Template (AM12.1) to create a template of default asset
information that you can use to add an asset quickly with Quick Addition
(AM20.1) or to add assets interfaced from the Accounts Payable or Activity
applications. If you plan to interface assets from the Accounts Payable or
Activity applications, you must define at least one template.
**Prerequisites
You must first complete the following Asset Management required setup tasks:
Define a company, a book, a calendar, and a type. In addition, you must define
the following elements if you intend to use them in the template: account
group, accounting unit group, depreciation method, insurance method,
replacement method, location, and division.
**Required fields
The following fields are required: Template, Description, Type, and Book (at
least one book is required).
**Decision/Impact
The template is designed to give you maximum flexibility, which is why so
many fields are optional. When you define templates, you must balance two
somewhat opposing needs:
- Minimize the amount of typing needed when you add or interface a new asset
using the template, and
- Make the template generic enough that you can reuse it for a variety of
assets.
**More help
You can leave the Company field blank and therefore potentially use the same
template for several companies that use the same type name and book. However,
be aware that, without a company, the system cannot verify that the type and
the book you choose are valid together. For example, you may enter type
BUILD, a valid type for companies 11, 12, and 13, and the system will let you
enter any book in the system, without verifying that a book calendar exists
for the same companies for which the type is valid. On the other hand, if you
enter a company, the system will let you select only those types and books
that are valid for the company.
To generate a report of addition templates and their parameters, run Addition
Template Listing (AM212).
Updated Files
AMACCOUNT - Checks for valid general ledger accounts.
AMACCTGRP - Checks for a valid account group.
AMASTTYPE - Checks for a valid type and subtype.
AMAUGROUP - Used to retrieve and validate account unit groups.
AMBKTEMPLT - Primary file. Used to store general asset creation parameters
that are used to process quick asset additions with minimal
keying in AM20.1 (Quick Addition) and to create assets and
asset books from Accounts Payable and Activity Management
interface information.
AMCONTROL - Used to store control records for the general ledger companies
that are associated with records processed in the Asset
Management system.
AMDIVISION - Checks for a valid division.
AMLOCATION - Checks for a valid location.
AMSEGBLOCK -
AMTAXAUTH - Not used. Part of the location object.
AMTEMPLATE - Primary file. Contains asset template information, which can
be used to interface asset information from the Activity
Management or Accounts Payable systems.
CKPOINT - Accessed by a common library; not used by this program.
Referenced Files
AMASSET - Used to store asset records. This file also contains many of
the selection and sorting fields that are used for reporting.
AMBOOK - Used to display the book currency code.
AMCALENDAR - Verifies that the required books are entered.
AMMETHOD - Checks that the depreciation method is valid.
AMPUCODE - Used to edit and validate personal use codes.
AMTABLETAX - Used to edit and validate tax credit tables.
GLADDRESS - Accessed by a common library; not used by this program.
GLCHART - Accessed by a common library; not used by this program.
GLSYSTEM - Referenced to validate the company.
INVOKED Programs
ACAC
ACCL
IFCU
IFSG
IFAC
IFAU
SLSE
SLSU
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