GL14.1 - Accounting Unit Template Definition
**Form purpose
Use GL Accounting Unit Template Definition (GL14.1) to define and maintain an
accounting unit template. You can define up to five levels of accounting
units within a template. Accounting unit templates let you add accounting
units dynamically.
**Prerequisites
None.
**Process at a glance
1. Define an accounting unit template.
1a. Access this form and choose the New Template button to open Define
Accounting Unit Template (GL14.6) and define the template header.
1b. (This step) Define the first-level accounting unit in the template
using GL14.1.
1c. (Optional) Use the Accounts button to open Posting Accounts (GL14.2)
and assign accounts to the accounting unit.
1d. Repeat steps 1b and 1c until all the accounting units have been
added to the template.
2. Create an accounting unit template conversion file for a company, using
Acct Unit Template Conversion Load (GL123).
3. (Optional) Modify accounting unit information, using Template Accounting
Unit Maintenance (GL23.1).
4. Add the accounting units to the company, using Mass Accounting Unit
Addition (GL124).
**Required fields
The following fields are required: Template, Accounting Unit, Accounting Unit
Description, and Type. Template Description defaults from GL14.6.
**Decision/Impact
If you are defining a multiple-level template, you must also indicate the
parent accounting unit for each accounting unit with a level depth higher than
1. The first-level accounting unit has no parent accounting unit.
If you assign a type of Posting to an accounting unit, you must also specify
the chart of accounts associated with it.
**More help
Choose the Attributes button to open Attributes (GL14.7) and assign attribute
values that can be used for reporting.
Updated Files
GLAUTMPDTL -
GLAUTMPHDR -
GLAUTMPMST -
GLAUTMPMXV -
GLAUTMPVLD -
Referenced Files
GLAUTMPMST -
GLAUTMPVLD -
GLCHART -
MXTMPLDTL -
GL14.2 - Posting Accounts
**Form purpose
Use Posting Accounts (GL14.2) to select the accounts to be associated with
the accounting unit template accounting unit.
**Prerequisites
The accounting unit must be of type P (Posting) and a chart of accounts must
be associated with it.
**Process at a glance
1. Define an accounting unit template.
1a. Access Accounting Unit Template Definition (GL14.1) and choose the
New Template button to open Define Accounting Unit Template (GL14.6) and
define the template header.
1b. Define the first-level accounting unit in the template using GL14.1.
1c. (Optional - this step) Choose the Accounts button to open Posting
Accounts (GL14.2) and assign accounts to the accounting unit.
1d. Repeat steps 1b and 1c until all the accounting units have been
added to the template.
2. (This step) Create an accounting unit template conversion file for a
company, using Acct Unit Template Conversion Load (GL123).
3. (Optional) Modify accounting unit information, using Template Accounting
Unit Maintenance (GL23.1).
4. Add the accounting units to the company, using Mass Accounting Unit
Addition (GL124).
**Required fields
No field is required.
**Decision/Impact
This is an optional step in the definition of an accounting unit template.
You can always add accounts to an accounting unit after you have assigned the
template to a company, by using Accounting Units-Accounts (GL20.1).
When you transfer to this form from GL14.1, the form displays all the
accounts from the chart of accounts you selected on GL14.1. You can select
accounts in one of two ways. You can combine both methods.
1. You can select accounts by using the Change form action in combination
with the Add line action in front of the accounts you want added to the
accounting unit.
2. You can choose the Mass Add button to open Mass Add Accounts (GL14.4) and
select all the accounts from either an existing accounting unit or a chart of
accounts section. The mass add operation automatically adds all the accounts
selected to the accounting unit.
To deselect an account, use the Delete line action with the Change form
action.
**More help
Once you have selected an account or group of accounts, the Exist field
changes from No to Yes, indicating that these accounts are assigned to the
accounting unit. If you deselect an account the value of the Exist field
returns to No.
Use the Chart button to open Chart of Accounts (GL00.1) and modify the chart
of accounts assigned to the accounting unit.
Use the More button on an account line where the Exist field value is Yes to
further define account options.
Updated Files
GLAUTMPMST -
GLAUTMPVLD -
Referenced Files
ACACCTCAT -
GLAUTMPDTL -
GLAUTMPHDR -
GLCHART -
GLCHARTDTL -
SYSTEMCODE -
TRCODES -
GL14.4 - Mass Add Accounts
**Field purpose
Use Mass Add Accounts (GL14.4) to select either an accounting unit or chart of
accounts section and add all the accounts associated with that accounting unit
or chart of accounts section to the accounting unit for which you are defining
posting accounts on Posting Accounts (GL14.2).
**Prerequisites
You can access this subform only from GL14.2.
**More help
Once you add this form, all the accounts included in your selection are added
to the accounting unit and the Exists field for these accounts displays the
value "Yes" on GL14.2.
Updated Files
GLAUTMPMST -
GLAUTMPVLD -
Referenced Files
GLAUTMPDTL -
GLCHART -
GLCHARTDTL -
GL14.5 - Values By Attribute
**Form purpose
Use Values by Attribute (GL14.5) to assign an attribute value to an attribute
for any template and accounting unit combination that exists in the General
Ledger system.
**Prerequisites
Lease attributes must be defined using Attribute (MX00.1) and be assigned the
ACCTU object type.
**Required field
The Attribute field is required.
**Decision/Impact
To display all the template and accounting unit combinations defined in the
General Ledger system and any values already defined for a specific attribute,
select the accounting unit attribute you want to use, and use the Inquire form
action.
To scroll backward and forward through defined accounting unit attributes, use
the Next and Previous form actions.
To add or change an attribute value for one or more accounting units, type
each value on the appropriate line and use the Change form action.
**Application integration
GL14.5 works in conjunction with the Matrix module (MX) of the General Ledger
sytem.
**More help
The values you enter must match any value ranges defined for the attribute on
MX00.1 (Attribute).
For more information on Matrix attributes and the MX module, see the General
Ledger Procedures Manual.
Updated Files
GLAUTMPMXV -
MXOBJCAT -
Referenced Files
GLAUTMPDTL -
MXCATDEF -
MXELEMENT -
MXVALIDATE -
GL14.6 - Define Accounting Unit Template
**Form purpose
Use Define Accounting Unit Template (GL14.6) to define a name and description
for a new accounting unit template.
**Process at a glance
1. Define an accounting unit template.
1a. (This step) Access Accounting Unit Template Definition (GL14.1) and
choose the New Template button to open Define Accounting Unit Template
(GL14.6) and define the template header.
1b. Define the first-level accounting unit in the template using GL14.1
1c. (Optional) Choose the Accounts button to open Posting Accounts
(GL14.2) and assign accounts to the accounting unit.
1d. Repeat steps 1b and 1c until all the accounting units have been
added to the template.
2. Create an accounting unit template conversion file for a company, using
Acct Unit Template Conversion Load (GL123).
3. (Optional) Modify accounting unit information, using Template Accounting
Unit Maintenance (GL23.1).
4. Add the accounting units to the company, using Mass Accounting Unit
Addition (GL124).
**More help
Choose the Add form action to save the accounting unit template header and
return to Accounting Unit Template Definition (GL14.1) where the header
automatically displays.
Choose the Copy button to open Copy Accounting Unit Template (GL14.8) and
create a new template that is a copy of an existing template or of an exiting
accounting unit. You can then use Accounting Unit Template Definition (GL14.1)
to modify the template.
Updated Files
GLAUTMPDTL -
GLAUTMPHDR -
GLAUTMPMST -
GLAUTMPMXV -
GLAUTMPVLD -
Referenced Files
GLAUTMPDTL -
GLAUTMPMST -
GLAUTMPMXV -
GLAUTMPVLD -
GL14.7 - Attributes
**Form purpose
Use Attributes (GL14.7) to assign attribute values to an accounting unit
within a template. Attributes function as additional form fields and are used
for reporting and analysis.
**Prerequisites
If you specify an attribute template, it must be defined using Attribute
Template (MX05.1).
Accounting attributes must be defined using Attribute (MX00.1) and be assigned
the ACCTU object type.
**Required fields
None
**Decision/Impact
If you already have values defined in an attribute template that you want to
use for this accounting unit template and accounting unit, type or select the
attribute template in the From Attribute template field, and select the
Change form action.
To see if the values have been added, select the Inquire form action. All the
defined accounting unit attributes display and the attributes for which you
defined a value in the attribute template display those values. You can also
add or change a value to any of the displayed attributes by typing in a value
and using the Change form action.
**Application integration
GL14.7 works in conjunction with the Matrix module (MX) of the General Ledger
system.
**More help
The values you enter must match any value ranges defined for the attribute on
MX00.1 (Attribute).
Choose the By Attribute button to open Values by Attribute (GL14.5), where you
can select an attribute and assign a value to that attribute for any template
and accounting unit combination defined in the General Ledger system.
For more information on Matrix attributes and the MX module, see the General
ledger Procedures Manual.
Updated Files
GLAUTMPMXV -
Referenced Files
GLAUTMPDTL -
MXCATDEF -
MXELEMENT -
MXOBJCAT -
MXTMPLDTL -
MXTMPLHDR -
MXVALIDATE -
GL14.8 - Copy Accounting Unit Template
**Field purpose
Use Copy Accounting Unit Template (GL14.8) to create a new accounting unit
template by copying an existing template or accounting unit and assigning it a
new name.
Updated Files
GLAUTMPDTL -
GLAUTMPHDR -
GLAUTMPMST -
GLAUTMPMXV -
GLAUTMPVLD -
Referenced Files
AUMXVALUE -
GLACCTVLD -
GLADDRESS -
GLCHART -
GLMASTER -
GLNAMES -
GLSYSTEM -
GL14.9 - Preview Accounting Unit Structure
**Form purpose
Use Preview Accounting Unit Structure (GL14.9) to preview an accounting unit
template structure you have aleady defined. You can use only the Inguire,
PageUp and PageDown form actions on this form.
Updated Files
None.
Referenced Files
GLAUTMPDTL -
GLAUTMPHDR -
INVOKED Programs
IFCU
IFSG
IFLU
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