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AP115 - Vendor Merge
Run Vendor Merge (AP115) to transfer a vendor's open invoices to another
vendor. You can also transfer 1099 historical invoices from one vendor to
another. This form creates an audit trail for the vendor merge.
AP115 gives you the option to create comments about the vendor merge
for both to vendor and from vendor. The comment will include the system date
of the vendor merge.
AP115 creates three reports
Report 1 lists the invoices that were transferred.
Listing includes:
- A detail listing of invoices transferred
- Summary listing of invoices transferred
- Lists invoices moved
Report 2 lists invoices where the location code was removed.
Listing includes:
- Listing of invoices not transferred and the reason/error
Report 3 lists invoices that cannot be transferred.
**Processing Effect
If a duplicate invoice is encountered, the invoice is given an extension
to the invoice number. This extension is "-1". The form then checks to see
if the new invoice number is a duplicate. The form uses the company, vendor,
invoice number, and invoice suffix. If this invoice number is still a
duplicate
invoice, the invoice will not be transferred and the invoice will be listed
on the duplicate invoice report.
If an invoice is a duplicate it will not be transferred, and it will
be listed on the Duplicate Invoice Report. You will have to manually resolve
the invoice.
If an invoice with an extension number is not a duplicate it will be
listed on the Invoice Number Change Audit Report. This provides audit trail
for changed invoice numbers.
If the original invoice number is greater than 20 characters, the form
cannot add an extension to the invoice number and the invoice will not be
transferred. It will be listed on the Duplicate Invoice Report, and must be
resolved manually.
If an invoice has a remit to location code that is not defined for the
vendor the invoice is being transferred to, the location code will be removed
from the invoice when it is transferred. This has an impact on the location
code balance and vendor balances.
If an invoice with a remit to code that does not exist on the to vendor
is transferred, the remit to code will not be transferred. AP115 will list
invoices where the remit to code was removed.
Cash codes and bank codes will be updated on invoices that are transferred
between vendors.
Partially paid invoices will not be transferred. Partially paid invoices
will be listed by AP115.
The current balances (vendor group, company, vendor, location code,
and balance currency) and highest balance are updated as invoices are
transferred
between vendors.
If an invoice has a location code that is not defined for the vendor
the invoice is being transferred to, the location code will be removed from
the invoice. In this case the location code balance of the original vendor
will decrease by the invoice amount, and the vendor balance (not the location
code balance) of the new vendor will increase by the invoice amount.
Note 1: AP115 does not update the vendor hash totals on the batch records.
Note 2: AP115 will not transfer unreleased invoices that have applications
by an unreleased payment or check.
Note 3: AP115 will not transfer prepayment credit memos and employee
advance credit memos between vendors.
Note 4: AP115 does not update the invoice description on the distribution
records. These descriptions will be inaccurate if you have set the vendor
number and vendor name to default as the invoice description.
Updated Files
ACAMCODE -
ADDRDATA -
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETDSP -
AMASSETGRP -
AMASSETTRF -
AMASTBKADJ -
AMASTBKDSP -
AMASTBKTRF -
AMASTBOOK -
AMASTITADJ -
AMASTITDSP -
AMASTITEM -
AMASTITTRF -
AMASTMXVAL -
AMASTRECAP -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTEMPLT -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMINTER -
AMLOCATION -
AMPOASTDTL -
AMPOASTHDR -
AMPODFLTS -
AMPUHIS -
AMSEGBLOCK -
AMTAXAUTH -
AMTEMPLATE -
AMTRANS -
AMTRANSUMM -
APAPDHIST -
APAPIHIST -
APAPPHIST -
APAPPROVAL -
APAUDIT -
APCOMMENTS -
APCONTACT -
APCPYVND -
APDISTRIB -
APHLDINV -
APINVOICE -
APPAYMENT -
APVENADDR -
APVENBAL -
APVENCERT -
APVENGROUP -
APVENLOC -
APVENMAST -
APVENPAY -
CBBANKINST -
CBCASHCODE -
CKPOINT -
CUSTDESC -
MAAOCDTL -
MAAOIHIST -
MAINVDTL -
MAMAAHIST -
MAMADHIST -
MAPOINV -
MAPOOLCNT -
MMDIST -
MMUAVAL -
MXLISTHDR -
MXLISTMBR -
POAOCSPRD -
POPSPHIST -
POVENDLOC -
POVENDOR -
SYSTEMCODE -
TXCODEMAST -
TXCOMPANY -
TXTAXCODE -
TXTAXTABLE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKDSP -
AMASTBKTRF -
AMASTITDSP -
AMASTITTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBOOK -
AMCOMPUTE -
AMLOCDTL -
AMMETHOD -
AMPUCODE -
AMTABLEPCT -
AMTABLETAX -
AMTYPALLOC -
AMTYPALLOX -
AMUOPPDS -
APACCRCODE -
APAPPROVAL -
APAUTHOR -
APCOMPANY -
APCONTACT -
APCPYVND -
APDISCCODE -
APDISTHDR -
APDIVCODE -
APHOLDCODE -
APINCCODE -
APPAYGROUP -
APPROCGRP -
APPROCLEV -
APUAVAL -
APUSRFLDEF -
APVENCERT -
APVENCLASS -
APVENLOC -
APVNMXVAL -
ARCUSTGRP -
CBCHECK -
CBUSER -
CBUSRCLASS -
CUCONV -
CURELAT -
EEADVANCE -
EEAPPROVAL -
EEEXPENSE -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLINTCO -
GLSYSTEM -
INSTCTRYCD -
INSTREGN -
LMLEASE -
LMLEASESEG -
MAINVHAND -
MAMATCHTBL -
MAMSGTOL -
MAMTCHRULE -
MXCATDEF -
MXELEMENT -
MXLISTDTL -
MXOBJCAT -
POAOCDTL -
POAOCMAST -
POITEMVEN -
POLINE -
PORECLINE -
POVAGRMTHD -
POVENDLOC -
PROCUREGRP -
PURCHORDER -
REQLINE -
TXTAXRATE -
WFSETUP -
INVOKED Programs
ACAC
ACTA
API4
IFAC
IFCU
IFOB
IFSG
SLSE
SLSU
IFLU
IFUP
AMCO
IFAU
IFFC
IFGT
GLCC
IFRS
IFSC
SLSB
SLSS
POIF
API3
POIG
POIM
SLFD
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