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AP520 - Invoice Interface
Run Invoice Interface (AP520) to import invoice, split invoice payment,
and general ledger distribution information from a non-Lawson system to the
Accounts Payable application.
You must set up the following codes and information as valid records
if this information is to be converted as part of the invoice, split invoice
payment, or distribution records: cash codes, payment codes, accrual codes,
distribution codes, hold codes, diversity codes, vendor location codes,
currency
codes, tax codes, activities, and asset information.
**Process at a Glance
1. Load external invoice data into the appropriate interface
files.
2. Use this form to interface invoice information from a non-Lawson
system.
3. List invoices with errors using Invoice Errors (AP52.6).
4. Correct records that did not interface using Invoice Interface
(AP52.1), Multiple Payment Interface (AP52.2), or Distribution Interface
(AP52.3).
5. Run AP520 again to interface corrected records. The application
will not let you reprocess the interface until you correct the invoice
errors.
**Processing Effect
You load external invoice data through specified input files. For a
list of these files, see the Accounts Payable User Guide.
If your Accounts Payable application is set up to check payment status
on invoices, after release an Accounts Payable API is run to verify if
activity
requires payment information.
**More Information
Indicate which company you want to interface invoices information for
and the sort order for the resulting report.
You must select a batch number or an authority code if you are interfacing
or converting unreleased invoices. The batch number or authority code is
optional
when interfacing or converting released (open) or historical invoice, split
invoice payment, and distribution records.
You can use Invoice Interface (AP52) to add invoice, payment,
and distribution information to the invoice, distribution, and payment
conversion
files or to maintain information already loaded into these files before you
run this form. After the appropriate invoice, payment, and distribution
information
has been loaded into the conversion files, you can run this form to edit the
information for completeness and accuracy, create new invoice, payment, and
distribution records in the Accounts Payable application, and purge the
corresponding
records from the conversion files.
Note that you must set up the following codes and information as valid
records if this information is to be converted as part of the invoice, split
invoice payment, or distribution records: cash codes, payment codes, accrual
codes, distribution codes, hold codes, vendor location codes, currency codes,
tax codes, activities, and asset information.
You can maintain unreleased invoice records on Invoice Entry (AP20.1)
and released (open) invoice records on Invoice Maintenance (AP30.1) after
you convert them.
Updated Files
ACCOMMIT -
ACCOMMITX -
ACTRANS -
ADDRDATA -
AMCONTROL -
AMINTER -
AMRPRINTER -
APASTDTL -
APAUDIT -
APBATCH -
APCDISTRIB -
APCINVERR -
APCINVOICE -
APCOMPANY -
APCPAYMENT -
APDISTRIB -
APDSUSRFLD -
APHLDINV -
APINUSRFLD -
APINVOICE -
APMONITOR -
APPAYMENT -
APUAVAL -
APVENADDR -
APVENBAL -
APVENCLASS -
APVENMAST -
CBBANKINST -
CBCASHCODE -
CBCPYCASH -
CKPOINT -
GLCOMMIT -
GLCOMMITX -
INSTDETAIL -
INSTHEADER -
INSTNBR -
JBKSEQNBR -
JBOOKHDR -
POAOCMAST -
TERMS -
TXCODEMAST -
TXCOMPANY -
TXTAXCODE -
TXTAXTABLE -
TXTAXTRAN -
Referenced Files
ACACCTCAT -
ACACCTCATX -
ACACTGRP -
ACACTIVITY -
ACBRDNTRAN -
ACBUDHDR -
ACCAL -
ACCALX -
ACCATGRP -
ACCATGRPX -
ACCATSUM -
ACCATSUMX -
ACCNTRACT -
AMASSET -
AMTEMPLATE -
APACCRCODE -
APAPIHIST -
APAPPROVAL -
APAUTHOR -
APCATTACH -
APCDISTRIB -
APCPAYMENT -
APCPYVND -
APDISCCODE -
APDISTCODE -
APDISTHDR -
APDIVCODE -
APHOLDCODE -
APINCCODE -
APPAYCOREL -
APPAYGROUP -
APPROCLEV -
APUDISTCD -
APUSRFLDEF -
APVENDIV -
APVENGROUP -
APVENLOC -
APWTHCODE -
CBCASHFORM -
CBCHECK -
CBDRFTFORM -
CBUSER -
CBUSRCLASS -
CUCONV -
CURELAT -
EEADVANCE -
EEEXPENSE -
FBDETAIL -
FBFUNDAMT -
FBFUNDDTL -
FBHEADER -
FOBCODE -
GLADDRESS -
GLAMOUNTS -
GLCHART -
GLCHARTDTL -
GLCHARTSUM -
GLCODES -
GLINTCO -
GLMASTER -
GLNAMES -
GLSYSTEM -
GLTRANS -
INSTATPROC -
INSTCMDTY -
INSTCTRYCD -
INSTNOTC -
INSTPORTS -
INSTREGN -
JBKOPCODE -
JBKSYSCODE -
MACOMPANY -
MAINVHAND -
POCOMPANY -
PODOCREF -
PROCUREGRP -
PURCHORDER -
SYSTEMCODE -
TXTAXRATE -
TXUSAGECD -
WFSETUP -
INVOKED Programs
ACAC
ACTA
API4
IFAC
IFCU
IFOB
IFSG
SLSE
SLSU
IFLU
IFUP
API3
IFAU
IFRS
IFSC
MARC
SLSS
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