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APAPPROVAL FILE
Invoice Approval
The Invoice Approval file contains approval criteria records for accounts
payable companies and vendors. The approval criteria is used for selecting
released transactions for approval in AP36.1 (Invoice Payment Approval) or in
a workflow system. Transactions are selected for approval if the transaction
amount is greater than or equal to the defined transaction amount for the
transaction type.
REFERENCED BY
AP125 AP126 AP20.1 AP20.2 AP20.3 AP20.4
AP20.5 AP20.6 AP20.7 AP23.1 AP25.1 AP25.2
AP26.1 AP27.1 AP520 API1.1 API2.1 EE20.1
EE20.2 EE520 MA41.2 MA41.7 MA43.2 MA61.1
MA66.2 MAI1.1
UPDATED BY
AP00.6 AP00.4 AP10.7 AP300 AP305 AM115
AM15.1 AM15.2 AM15.3 AM15.4 AM20.1 AM20.3
AM21.1 AM21.3 AM500 AM51.1 AM551 AM97.1
API3.1 API4.1 IC840 PR05.1 PR05.3 PR226
PR247 PR26.1 PR47.1 PR514 UK47.1
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
APO-APPROVAL-TYPE Alpha 1 AP00.6 AP10.7
Element: Approval Type The type of approval record. Indicates
whether the approval criteria is defined
for an accounts payable company or
vendor. Valid values are:
C = Company.
V = Vendor.
APO-VENDOR-GROUP Alpha 4 AP00.6 AP10.7
Element: Vendor Group The vendor group associated with the
approval record. Must be a valid record
in the Vendor Group file.
APO-VENDOR Alpha 9 (Right Justified) AP10.7
Element: Vendor ID If the approval record is defined for a
vendor, this field contains the vendor
number. Must be a valid record in the
Vendor file.
APO-COMPANY Numeric 4 AP00.6 AP10.7
Element: Company The company number. Must be a valid
record in the Accounts Payable Company
file.
APO-PROC-LEVEL Alpha 5 AP00.6 AP10.7
Element: Process Level If the approval record is defined for a
specific company process level, this
field contains the process level. Must
be a valid record in the Accounts
Payable Process Level file.
APO-INV-APPRVL Alpha 1 AP00.6 AP10.7
Element: Invoices Indicates whether approval criteria
applies to invoices. If Yes, released
invoices with an amount greater than or
equal to the amount defined in the
Invoice Amount field require approval
before they can be paid. Valid values
are:
N = No.
Y = Yes.
APO-PREPAY-APPRVL Alpha 1 AP00.6 AP10.7
Element: Prepayments Indicates whether approval criteria
applies to prepayments. If Yes, released
prepayments with an amount greater than
or equal to the amount defined in the
Prepayment Amount field require approval
before they can be paid. Valid values
are:
N = No.
Y = Yes.
APO-ADVANCE-APPRVL Alpha 1 AP00.6 AP10.7
Element: Advances Indicates whether approval criteria
applies to employee advances. If Yes,
released advances with an amount greater
than or equal to the amount defined in
the Advance Amount field require
approval before they can be paid. Valid
values are:
N = No.
Y = Yes.
APO-EXPENSE-APPRVL Alpha 1 AP00.6 AP10.7
Element: Expenses Indicates whether approval criteria
applies to employee expenses. If Yes,
released expenses with an amount greater
than or equal to the amount defined in
the Expense Amount field require
approval before they can be paid. Valid
values are:
N = No.
Y = Yes.
APO-SERVICE-APPRVL Alpha 1
Element: Services Indicates whether approval criteria
applies to service charges. If Yes,
released service charges with an amount
greater than or equal to the amount
defined in the Services amount field
require approval before they can be
paid. THIS FIELD IS NOT CURRENTLY USED.
APO-DROPSHP-APPRVL Alpha 1
Element: Dropshipments Indicates whether approval criteria
applies to dropshipments. If Yes,
released dropshipments with an amount
greater than or equal to the amount
defined in the Dropshipment Amount field
require approval before they can be
paid. THIS FIELD IS NOT CURRENTLY USED.
APO-DB-MEMO-APPRVL Alpha 1 AP00.6 AP10.7
Element: Debit Memos Indicates whether approval criteria
applies to debit memos. If Yes, released
debit memos with an amount greater than
or equal to the amount defined in the
Debit Memo Amount field require approval
before they can be paid. Valid values
are:
N = No.
Y = Yes.
APO-CR-MEMO-APPRVL Alpha 1 AP00.6 AP10.7
Element: Credit Memos Indicates whether approval criteria
applies to credit memos. If Yes,
released credit memos with an amount
greater than or equal to the amount
defined in the Credit Memo Amount field
require approval before they can be
applied. Valid values are:
N = No.
Y = Yes.
APO-INVOICE-AMT Signed 15.2 AP00.6 AP10.7
Element: Invoice AmountThe transaction amount used for
selecting invoices for approval.
Released invoices with an amount greater
than or equal to this amount must be
approved before they can be paid. Used
only if the Invoices field = Yes.
APO-PREPAY-AMT Signed 15.2 AP00.6 AP10.7
Element: Prepayment AmoThe transaction amount used for
selecting prepayments for approval.
Released prepayments with an amount
greater than or equal to this amount
must be approved before they can be
paid. Used only if the Prepayments field
= Yes.
APO-ADVANCE-AMT Signed 15.2 AP00.6 AP10.7
Element: Advance AmountThe transaction amount used for
selecting employee advances for
approval. Released employee advances
with an amount greater than or equal to
this amount must be approved before they
can be paid. Used only if the Advances
field = Yes.
APO-EXPENSE-AMT Signed 15.2 AP00.6 AP10.7
Element: Expense AmountThe transaction amount used for
selecting employee expenses for
approval. Released employee expenses
with an amount greater than or equal to
this amount must be approved before they
can be paid. Used only if the Expenses
field = Yes.
APO-SERVICE-AMT Signed 15.2
Element: Service AmountThe transaction amount used for
selecting service charges for approval.
Released service charges with an amount
greater than or equal to this amount
must be approved before they can be
paid. Used only if the Services field =
Yes. THIS FIELD IS NOT CURRENTLY USED.
APO-DROPSHIP-AMT Signed 15.2
Element: Dropshipment AThe transaction amount used for
selecting dropshipments for approval.
Released dropshipments with an amount
greater than or equal to this amount
must be approved before they can be
paid. Used only if the Dropshipments
field = Yes. THIS FIELD IS NOT CURRENTLY
USED.
APO-DB-MEMO-AMT Signed 15.2 AP00.6 AP10.7
Element: Debit Memo AmoThe transaction amount used for
selecting debit memos for approval.
Released debit memos with an amount
greater than or equal to this amount
must be approved before they can be
paid. Used only if the Debit Memos field
= Yes.
APO-CR-MEMO-AMT Signed 15.2 AP00.6 AP10.7
Element: Credit Memo AmThe transaction amount used for
selecting credit memos for approval.
Released credit memos with an amount
greater than or equal to this amount
must be approved before they can be
applied. Used only if the Credit Memos
field = Yes.
APAPPROVAL FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
APOSET1 APPROVAL-TYPE This index is used to delete approval AM115 AM15.1
VENDOR-GROUP records when the vendor is deleted. It AM15.2 AM15.3
VENDOR is also used to display on the vendor AM15.4 AM20.1
COMPANY payment screen. AM20.3 AM21.1
PROC-LEVEL AM21.3 AM500
AM51.1 AM551
AM97.1 AP10.7
AP125 AP126
AP20.1 AP20.2
AP20.3 AP20.4
AP20.5 AP20.6
AP20.7 AP23.1
AP25.1 AP25.2
AP26.1 AP27.1
AP300 AP520
...
APOSET3 APPROVAL-TYPE This index is used to delete approval AP00.4 AP00.6
COMPANY records when the company is deleted. AP125 AP126
PROC-LEVEL KeyChange, Subset AP20.1 AP20.2
Where APPROVAL-TYPE = "C" AP20.3 AP20.4
AP20.5 AP20.6
AP20.7 AP23.1
AP25.1 AP25.2
AP26.1 AP27.1
AP305 AP520
API1.1 API2.1
EE20.1 EE20.2
EE520 MA41.2
MA41.7 MA43.2
MA61.1 MA66.2
MAI1.1
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