IC20.1 - Receipts Use this form to directly enter receipt transactions into the Inventory Control system. Transactions are entered in this form by a user-defined document ID. Transactions are released (updated) to the Inventory Control system by document ID using the Release form action. This process lets you review and adjust transactions as many times as necessary before they are updated to inventory. When transactions are released, stock-on-hand quantities are updated immediately. This form lets you enter multiple item receipts by item number and receipt quantity. As you enter item receipts, you can enter notations for general ledger and/or override default values for the item's unit of measure, unit cost, and preferred bin. If the item is defined as a catch weight item, enter the quantity for the item's stock unit of measure and secondary unit of measure. To enter and update catch weight information, select the Define form action. If items are set up for lot or serial number tracking, this form walks you through required detail forms, IC29.1 (Lots) or IC29.2 (Serials). You must complete item detail forms before you can release a document. Otherwise, a message indicates out of balance. To access item detail forms after the initial transfer, display the document using this form. Then, select the Walkthru form action. If items are set up for bin tracking, you can receive quantities to multiple bins by entering an asterisk (*) in the Bin field and this form transfers you to IC29.3 (Bins). You can receive to multiple bins for lot or serial number tracked items when this form transfers you to required lot and serial forms. Before you can enter detail item receipts, you must first enter the company, location, document ID, received date/time, and general ledger posting date. Date/time fields default to the system date unless otherwise specified. The general ledger posting date indicates to which general ledger period to post transactions. You can post transactions to any general ledger period as long as the general ledger period is open and the general ledger posting date is within 35 days (before or after) of the current inventory period date defined in IC01.2 (Dates). If the general ledger posting date is later than the current general ledger period, transactions remain on the general ledger file until the appropriate general ledger period becomes current. Transactions are passed to the General Ledger system by running IC130 (General Ledger Interface). Note: Use IC20.2 (Detail Receipts) if you want to override normal general ledger credit accounts for item receipts directly or by reason code. You can also use IC20.2 (Detail Receipts) to enter additional comments about the item receipt or specify an activity for tracking in the Activity Management system. For catch weight items, IC20.2 calculates the difference between the item's stock quantity and average stock quantity. A message displays if this variance percentage exceeds the item's variance tolerance. Updated Files ICACTIVITY - Primary file maintained by program. ICCOMPANY - Used to validate the company number. ICLOT - Created when items are received into lots. ICRECEIPTS - Created on a release form action to track costing. ICTRANS - Detail file maintained by program. ICTRANSDTL - Created and maintained by this program. ITEMLOC - Updated with new quantities on a release form action. ITSERIAL - Created when items are received as serial number tracked. MMUAVAL - This file defines the user analysis values defined for transactions. RQTRANS - This file is the history of all deliveries for all requisitions. SOHDETAIL - Updated with new quantities on a release form action. Referenced Files CUCONV - Used in a Currency conversion common routine. CURELAT - Used to validate currency relationships. GLCODES - Used in a General Ledger common routine. GLSYSTEM - Used to obtain the activity flag. ICBIN - Used to validate bin numbers entered. ICCATEGORY - Used to retrieve account information. ICLOCATION - Used to validate the location entered and display the location name. ITEMMAST - Used to display the item description and to retrieve defaults. IC20.2 - Detail Receipts Use this form to directly enter detail receipt transactions into the Inventory Control system. Transactions are entered in this form by a user-defined document ID. Transactions are released (updated) to the Inventory Control system by document ID using the Release form action. This process lets you review and adjust transactions as many times as necessary before they are updated to inventory. When transactions are released, stock-on-hand quantities are updated (increased) immediately. This form is similar to IC20.1 (Receipts) where you enter item receipts by item number and receipt quantity. This form also calculates a variance percentage for catch weight items and lets you override normal credit accounts directly or by reason code. You can also include reference notations for general ledger, additional comments and/or specify an activity for tracking in the Activity Management system. If items are set up for lot or serial number tracking, this form walks you through required detail forms, IC29.1 (Lots) or IC29.2 (Serials). You must complete item detail forms before you can release a document. Otherwise, a message indicates out of balance. To access item detail forms after the initial transfer, display the document using this form. Then, select the Walkthru form action. If items are set up for bin tracking, you can receive quantities to multiple bins by entering an asterisk in the Bin field. This form will transfer to IC29.3 (Bins). You can receive to multiple bins for lot or serial number tracked items when this form transfers to required lot and serial forms. Before you enter item receipts, you must enter the company, location, document ID, received date/time, and general ledger posting date. Date/time fields default to the system date unless otherwise specified. The general ledger posting date indicates to which general ledger period to post transactions. You can post transactions to any general ledger period as long as the general ledger posting date is within 35 days (before or after) of the current inventory period end date defined in IC01.2 (Dates). If the general ledger posting date is later than the current general ledger period, transactions remain on the general ledger file until the appropriate general ledger period becomes current. Transactions are passed to the General Ledger system by running IC130 (General Ledger Interface). Updated Files ICACTIVITY - Primary file maintained by program. ICCOMPANY - Used to validate company number and units of measure entered. ICLOT - Created when items are received into lots. ICRECEIPTS - Created on a release form action to track costing. ICTRANS - Detail file maintained by program. ICTRANSDTL - Used for release edits, but also deleted when a line is deleted. ITEMLOC - Used to validate item numbers and to retrieve defaults. ITSERIAL - Created when items are received as serial number tracked. MMUAVAL - This file defines the user analysis values defined for transactions. RQTRANS - This file is the history of all deliveries for all requisitions. SOHDETAIL - Updated with new quantities on a release form action. Referenced Files CUCONV - Used in a Currency conversion common routine. CURELAT - Used to validate currency relationships. GLCODES - Used in a General Ledger common routine. GLSYSTEM - Used to obtain the activity flag. ICBIN - Used to validate bin numbers entered. ICCATEGORY - Used to retrieve account numbers and accounting units. ICLOCATION - Used to validate location entered and display location name. ITEMMAST - Used to display item description and to retrieve defaults. REASON - Used to validate reason codes. INVOKED Programs IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU SLSS |