Lawson Insight Technical Documentation

AP51.1 - Vendor Conversion

Use AP51.1 (Vendor Conversion) to define and maintain vendor records in the
Vendor Conversion file for conversion into the Lawson Accounts Payable system
or to maintain information previously loaded into these files. No edits are
performed on information you define or maintain on this form; however, you can
define or maintain vendor information before you run AP510 (Vendor Conversion)
which will edit the information, update the Lawson Accounts Payable files, and
delete updated records from the conversion files.

A vendor is any company or person you remit payments to. Use this form to
assign the vendor to a vendor class and define address information for the
vendor. The vendor group must be defined in AP00.1 (Vendor Group) and the
vendor class must be defined in AP00.3 (Vendor Class).

AP51.1 has six form tabs; Main, Contact, Defaults, Options, Electronic, and
User Fields.

Choose the Main form tab to define vendor and vendor address information.

Choose the Contact form tab to vendor contact information.

Choose the Defaults form tab to assign default codes to a vendor or define
vendor currency defaults. Use the form tab if you want to store a vendor's
balance information in a currency different from the company base currency.

Choose the Options form tab to define vendor options, including an
anticipation discount rate and an income withholding indicator.

Choose the Electronic form tab to define optional payment processing,
electronic transfer, and electronic invoicing information.

Choose the User Fields form tab to type information in the user-defined fields
if you defined additional entry fields for the vendor group in AP00.1 (Vendor
Group). The values you define for a vendor default for all locations defined
for the vendor unless you override them for individual locations. You can use
the first field to perform inquiries and run user-designed report.








Updated Files

    APCVENBAL  -

    APCVENMAST - Adds, changes, or deletes vendor conversion records.


Referenced Files

    APVENGROUP - Validates vendor group.

    INSTREGN   -


AP51.2 - Vendor Location Conversion

Use AP51.2 (Vendor Location) to define and maintain vendor location records
in the vendor conversion file for conversion into the Lawson Accounts Payable
system or to maintain information previously loaded into these files. No edits
are performed on information you define or maintain on this form; however, you
can define or maintain vendor information before you run AP510 (Vendor
Conversion Update) which will edit the information, update the Lawson Accounts
Payable files, and delete updated records from the conversion files.

Alternate vendor locations are used to track remit to and purchase from
payment processing and balance information under a single vendor number. You
can define a location as a remittance address, a purchasing location, or both.
If you define payment processing and purchasing information specific to a
vendor location, you can report or inquire on that information both for the
individual location and the vendor as a whole. The system stores a separate
vendor balance for each location code.

Use this form to define the location type. The address information and payment
processing codes default from the vendor unless you override them on this
form.

To define optional currency defaults for the location, choose the Currency
button to open the Vendor Location Currency subform.

To assign default codes, choose the Defaults button to open the Vendor
Location Defaults subform.

To override payment processing, electronic transfer, or electronic invoicing
information that defaults from the vendor, choose the Payment button to open
the Vendor Payment subform.

If you defined additional entry fields for the vendor group, choose the User
Fields button to open the User Defined Fields subform. Use the subform to
override values that default from the vendor.








Updated Files

    APCVENBAL  - Deletes vendor balance conversion records when vendor
                 conversion record is deleted.

    APCVENMAST - Adds, changes, or deletes vendor conversion records.


Referenced Files

    APVENGROUP - Defaults vendor group information.

    APVENMAST  - Validates vendor.


AP51.3 - Address Change Interface

Use Address Change Interface to enter address changes to be processed by
Vendor Conversion (AP510). You can maintain vendor records in Vendor (AP10)
after you convert them.


Updated Files

    APCVENADDR -


Referenced Files

    APVENGROUP - Defaults vendor group information.

    APVENMAST  -


AP51.4 - PO Vendor Conversion

Use the Vendor Options subform to define vendor options, including an
anticipation discount rate and an income withholding indicator.


Updated Files

    APCVENMAST -


Referenced Files

    APVENGROUP -

    PROCUREGRP -


AP51.5 - PO Vendor Location Conversion

Updated Files

    APCVENMAST -


Referenced Files

    APVENGROUP -

    PROCUREGRP -


INVOKED Programs

    API4
    ACAC
    ACCL
    IFCU
    IFSG
    IFAC
    IFAU
    SLSE
    SLSU