AR140 - Dunning Letter Selection
Run AR140 (Dunning Letter Selection) to select customers for dunning letter
notification (past due notices).
AR140 checks all open invoice items, analyzes the due dates against the
dunning letter control values on the customer records, and identifies all
customers and invoices for which dunning letters need to be generated. Dunning
letter control values are set on the Dunning - Advanced form tab of AR08.1
(Customer Defaults) or AR10.1 (Customer).
Dunning letter control values consist of a dunning letter indicator, a dunning
process code (defined in AR18.3 - Dunning Processing Code Maintenance), and a
language code (defined in AR19.2 - Language Code Maintenance). The dunning
process code is attached to a unique dunning process (defined in AR18.2 -
Dunning Levels), which identifies what actions are to be taken for each
dunning level. (A dunning level is related to a number of late days.) You can
specify a different letter text code for each dunning level. Letter text
codes are defined in AR19.1 (Dunning Letter Text Code Maintenance). Each
letter text code associates a unique code to a unique letter text in
multiple languages. The language code specified in AR08.1 (Customer
Defaults) or AR10.1 (Customer) determines which language version of the
letter text is printed.
AR 140 also produces a detailed report detailing for each customer the last
and next dunning level, all transactions selected for dunning, and all
transactions late for payment but not selected for dunning
After running AR140, use AR74.1 (Dunning Letter Selection Maintenance) to
review the customer and invoices selected. The credit analyst can choose to
delete a customer or invoice from the selection, or change the dunning level
for a selected customer or invoice.
If you find, after running AR140, that you need to change a default parameter
that you cannot change in AR74.1 (for example, the customer's dunning process
code), close AR74.1 and make your changes. Then run AR140 again with Yes
selected for the purge and reselect option. This will let you erase all
previous selections and make fresh selections.
AR140 increments the Last Dunning Letter Cycle ID by 1. After you have
analyzed and modified the output from AR140 to your satisfaction, run AR141
(Dunning Letter File Generation) to produce a print file for the dunning
letters. The print file contains all the letters included in the last cycle
ID. You have the option of two formats: a regular print file you can print
from your UNIX machine, or a comma-separated values (CSV)-formatted file that
can be exported to a Microsoft Windows program (such as Excel) and processed
by the LAWSON INSIGHT Process Agent to produce the letters in a customized
format.
After you have printed the letters, run AR145 (Dunning Letter File Update) to
update the customer and invoice dunning records.
Updated Files
ARCOMP - Maintains and validates Accounts Receivable company
information.
ARDUNSLDTL - Maintains transaction records selected for dunning.
ARDUNSLHDR - Maintains customer records selected for dunning.
CKPOINT - Contains Checkpoint/Restart information.
Referenced Files
ARCOMMENT -
ARCUSTOMER - Maintains and validates customer information.
ARDISPUTE -
ARDUNCODE -
ARDUNLTR - Maintains and validates dunning process code and process level
information.
AROIHDR - Maintains open item header records for transactions.
AROITEMS - Maintains open item detail records for transactions.
CRANALYST -
CUSTDESC -
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