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BN81.1 - Cash Entry
**Form Purpose
Use Cash Entry (BN81.1) to record payments received from COBRA participants
or retirees.
**More Information
You can either manually apply payments to open invoices or you can let the
application apply payments beginning with the oldest invoice.
If the payment received is not equal to the invoice amount, you can either
apply the difference to an over-short account or you can create or update a
credit memo to balance the entry.
You can release a payment only when you have applied the entire payment to
invoices; that is, when the unapplied amount is zero.
Updated Files
ADDRDATA -
BNINVDETL - The Benefit Investment Detail file is accessed by this program.
BNPAYDETL - The Benefit Payment Detail file is accessed by this program.
BNPAYMENT - The Benefit Payment file is accessed by this program.
Referenced Files
BNCOMPANY - The Benefit Company Parameters file is used to verify company
information.
EMPLOYEE - The Employee file is used to verify employees.
GLADDRESS -
GLCHART - The General Ledger Chart file is used to verify charts.
GLINTCO -
GLSYSTEM - The general ledger System file is used to verify general
ledger companies.
HRSECLEV - The Employee Security Level file is accessed by this program.
INSTCTRYCD -
PARTICIPNT - The COBRA Participant file is used to verify COBRA
participants.
PRSYSTEM - The HR Company and Process Levels file is used to verify
company information.
BN81.2 - Cash Entry and Application
**Form Purpose
Use Cash Entry and Application (BN81.2) to apply premium payments received
from COBRA participants or retirees. The form displays all open invoices for a
COBRA participant or retiree.
**More Information
You can either manually or automatically apply payments to open invoices,
depending on the value of the Auto Apply field in BN81.1 (Cash Entry). If the
payment is greater than the total open invoice amounts, you can apply the
difference to an accrual account defined for overpayments. If the payment is
less than the total open invoice amounts, you can leave the balance unpaid or
you can close invoice's open amount by charging the unpaid balance to an
account defined for shortages.
After you apply payments to invoices, use the Release form action to release
the payment. You can release a payment to the general ledger only if its
entire amount has been applied. After you update a transaction to the general
ledger with BN190 (General Ledger Update), you cannot change the transaction.
Updated Files
ADDRDATA -
BNINVDETL - The Benefit Investment Detail file is accessed by this program.
BNPAYDETL - The Benefit Payment Detail file is accessed by this program.
BNPAYMENT - The Benefit Payment file is accessed by this program.
Referenced Files
BNCOMPANY - The Benefit Company Parameters file is used to verify company
information.
EMPLOYEE - The Employee file is used to verify employees.
GLADDRESS -
GLCHART - The General Ledger Chart file is used to verify charts.
GLINTCO -
GLSYSTEM - The general ledger System file is used to verify general
ledger companies.
HRSECLEV - The Employee Security Level file is accessed by this program.
INSTCTRYCD -
PARTICIPNT - The COBRA Participant file is used to verify COBRA
participants.
PLAN - The Benefit Plan file is used to verify plans.
PRSYSTEM - The HR Company and Process Levels file is used to verify
company information.
INVOKED Programs
IFAC
ACAC
ACCL
ACTA
API4
IFCU
IFOB
IFSG
IFLU
IFAU
SLSE
SLSU
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