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PO135 - Received, Not Invoiced Report
**Form Purpose
Run Received, Not Invoiced Report (PO135) to update the General Ledger (GL)
interface file with noninventory transactions from purchase order receipts and
adjustments.
Note To capture the audit trail of receipts and adjustments for noninventory
tracked items, run PO135 (Received, Not Invoiced Report) in report mode for a
month prior to running it in update mode.
**Processing Effect
This program is an as-of or estimate program. The program records your
liability for the period. That is, it passes to the GL interface file those
transactions for nonstock X (special order) type items for which the received
quantity is greater than the approved quantity. Throughout the period, you can
run PO135 in report mode to monitor those purchase order lines for which the
received quantity is greater than the approved quantity. However, at the end
of the period, run the program in update mode only once to post the
transactions.
The PO135 (Received, Not Invoiced Report) prints in process level order. You
can enter the process level on the purchase order in the Terms form tab of
PO20.2 (PO Header Options). The report lists inventory-tracked transactions
but does not post them. See IC130 (GL Transaction Interface) to post inventory
item transactions.
PO135 creates auto reversal transactions. The Auto Reversal Cycle which
follows explains how auto reversals are handled. The cycle continues until the
received quantity is no longer greater than the approved quantity.
Auto Reversal Cycle:
The next time GL199 (Period Closing) runs, the program creates a reversal.
The reversal is posted in GL190 (Journal Posting).
The next time PO135 runs in update mode, two types of purchase order lines
reappear: Nonstock and X-tracked item types for which the received quantity is
greater than the approved quantity. The two types reappear so they can be
posted to the end of period.
For each nonstock or X type item, PO135 creates a debit for the expense
account and creates a credit for the Received Not Invoiced (RNI) account. The
expense account can default, or you can override it at the purchase order
line.
During the following period, several steps occur:
- The General Ledger reverses the transaction.
- AP175 (Invoice Distribution Closing) sends the expense account to the
General Ledger and sends a credit to the accrual account. (When AP175 runs in
update mode, it expenses service type items.)
Updated Files
ADDRDATA -
CKPOINT - Used to determine if restart information exists.
GLCODES - Used for validating source codes.
GLCOMMIT -
GLCOMMITX -
MMDIST - Referenced or updated by purchase order common routines and
creates account distribution records for noninventory type
items.
MMUAVAL -
POCOMPANY - Used to update the purchase order company information received
not invoiced post date fields.
SYSTEMCODE - Used to update the system code record.
Referenced Files
AMASSET - Used to validate the asset.
AMTEMPLATE - Used to validate the asset template.
APCOMPANY - Used to validate the Accounts Payable company.
APINVOICE -
APVENGROUP - Used to validate vendor group or to default vendor group.
BUYER - Used to validate a buyer code and to display the buyer name.
CUCONV - Used to access general ledger and currency information.
CURELAT -
GLADDRESS - Used to obtain the General Ledger company address.
GLCHART - Used to validate the system account.
GLINTCO - Used to validate the intercompany relationship.
GLNAMES - Used to validate the GL account.
GLSYSTEM - Used to validate the General Ledger company.
GLTRANS -
ICCATEGORY - Used to obtain General Ledger category account information for
inventory items.
ICCOMPANY - Used to validate the Inventory Control company.
ICLOCATION - Used to validate the Inventory Control inventory location and
to get location address information.
INSTCTRYCD -
ITEMLOC - Used to validate Inventory Control item location for inventory
items.
ITEMMAST - Used to validate the item and to obtain item descriptive
information.
MAAOCDTL -
MACOMPANY -
MAINVDTL -
MAINVMSG -
POAOCDTL - Used to obtain add-on-cost information for display.
POLINE - Updates the last distribution sequence on the purchase order
line.
PORECADJLN -
PORECLINE - Used to edit and display receiving line item information.
PROCLEV -
PURCHORDER - Used to validate and default purchase order information.
REQLINE -
WFSETUP -
INVOKED Programs
API4
ACAC
ACCL
ACTA
IFCU
IFAC
IFAU
IFOB
IFSG
SLSE
SLSU
IFLU
IFFC
IFGT
GLCC
IFRS
IFSC
SLSB
SLSS
POIF
API3
POIG
POIM
SLFD
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