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APHOLDCODE FILE
Hold Code
The Hold Code file contains all hold code records. A hold code is used to
prevent an invoice from being paid.
A hold code is defined as an invoice hold code, a vendor hold code, or both.
When an invoice has a hold code assigned, the invoice will not be scheduled
for payment. When a vendor is placed on hold, all invoices for the vendor will
not be scheduled for payment.
Both vendor and invoice hold codes are defined as temporary or permanent.
Temporary hold codes prevent invoices from being scheduled for payment for one
payment cycle, and are removed at the end of the payment cycle by AP170
(Payment Closing). Permanent hold codes remain assigned until the codes are
removed from the vendor or invoice record.
Five hold codes are automatically created when a vendor group is defined:
Manual Payment, Credit Balance, Prepayment, Return on Investment, and Maximum
Payment hold codes. For more information, see help text for the Vendor Group
file.
REFERENCED BY
AM115 AM15.1 AM15.2 AM15.3 AM15.4 AM20.1
AM20.3 AM21.1 AM21.3 AM500 AM51.1 AM551
AM97.1 AP141 AP150 AP170 AP205 AP230
AP240 AP25.4 AP250 AP252 AP26.1 AP27.1
AP290 AP36.1 AP40.1 AP40.2 AP41.1 AP43.1
AP510 AP520 API3.1 API4.1 EE20.1 EE20.2
EE20.4 EE35.1 EE35.2 EE520 IC840 MA01.1
PR05.1 PR05.3 PR226 PR247 PR26.1 PR47.1
PR514 UK47.1
UPDATED BY
AP00.1 AP05.4 AP10.1 AP100 AP125 AP126
AP20.1 AP20.2 AP20.3 AP20.4 AP20.5 AP20.6
AP20.7 AP23.1 AP31.3 API1.1 API2.1 MA126
MA41.2 MA43.2 MA531 MA540 MA60.7 MA61.1
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
HLD-VENDOR-GROUP Alpha 4 AP00.1 AP05.4
Element: Vendor Group The vendor group. Must be a valid AP100
record in the Vendor Group file.
HLD-HLD-CODE Alpha 4 AP00.1 AP05.4
Accounts Receivable A user-defined code used to temporarily AP100
Code or permanently prevent invoices from
being scheduled for payment. Hold codes
can be assigned to vendors and invoices.
HLD-DESCRIPTION Alpha 30 (Lower Case) AP00.1 AP05.4
Element: Description The hold code description. AP100 AP125
AP126 AP31.3
MA126 MA531
MA540 MA60.7
MA61.1
HLD-HOLD-VEN-FLAG Alpha 1 AP05.4 AP100
Vendor Hold Indicates the type of vendor hold code. AP125 AP126
Indicator Valid values are: AP31.3 MA126
MA531 MA540
P = Permanent. The hold remains MA60.7 MA61.1
effective until the hold code is removed
from the vendor record.
T = Temporary. The hold remains
effective for one cash payment cycle.
AP170 (Payment Closing) removes the hold
code from the vendor record.
Blank = Not a vendor hold code.
HLD-HOLD-INV-FLAG Alpha 1 AP00.1 AP05.4
Invoice Hold Indicates the type of invoice hold AP100 AP125
Indicator code. Valid values are: AP126 AP31.3
MA126 MA531
P = Permanent. The hold remains MA540 MA60.7
effective until the hold code is removed MA61.1
from the invoice record.
T = Temporary. The hold remains
effective for one cash payment cycle.
AP170 (Payment Closing) removes the hold
code from the invoice record.
Blank = Not an invoice hold code.
HLD-ACTIVITY-FLAG Alpha 1 AP05.4 AP10.1
Element: Used Indicates whether the hold code has AP125 AP126
been used. AP20.1 AP20.2
AP20.3 AP20.4
AP20.5 AP20.6
AP20.7 AP23.1
AP31.3 API1.1
API2.1 MA126
MA41.2 MA43.2
MA531 MA540
MA60.7 MA61.1
APHOLDCODE FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
HLDSET1 VENDOR-GROUP This index is used to access and AM115 AM15.1
HLD-CODE validate hold codes for a vendor group. AM15.2 AM15.3
AM15.4 AM20.1
AM20.3 AM21.1
AM21.3 AM500
AM51.1 AM551
AM97.1 AP00.1
AP00.3 AP05.4
AP10.1 AP10.2
AP100 AP125
AP126 AP141
AP150 AP170
AP20.1 AP20.2
AP20.3 AP20.4
AP20.5 AP20.6
...
APHOLDCODE FILE RELATIONS
ONE TO ONE RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Apvengroup APVENGROUP Required
HLD-VENDOR-GROUP -> VGP-VENDOR-GROUP
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