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PAPOSRULE FILE
Position Rules
The Position Rule file contains the position rules which have been defined
for a company. Position rules are established for each company and can be
changed at the process level or department level.
REFERENCED BY
AC541 AC542 BN150 HC01.1 HC02.1 HCEM.1
HCOP.1 HR11.1 HR11.2 HR14.1 HR15.1 HR217
HR511 HR514 HR515 HR650 PA01.1 PA01.2
PA01.3 PA02.1 PA100 PA102 PA11.1 PA113
PA115 PA13.1 PA13.2 PA149 PA170 PA171
PA172 PA201 PA211 PA218 PA272 PA371
PA406 PA42.1 PA45.1 PA502 PA513 PA52.1
PA52.3 PA52.4 PA52.5 PA570 PA70.1 PA71.1
PA72.1 PA73.1 PA79.1 PA80.1 PA80.2 PR110
PR113 PR120 PR128 PR13.1 PR13.2 PR13.5
PR13.6 PR13.8 PR130 PR131 PR132 PR134
PR136 PR189 PR23.3 PR29.1 PR30.1 PR32.2
PR33.2 PR33.3 PR35.1 PR35.2 PR35.3 PR35.4
PR35.5 PR35.6 PR35.8 PR36.1 PR45.1 PR529
PR530 PR560 PR80.1 PR82.1 UK102 UK560
TA147 UK120 PA206
UPDATED BY
PA06.1 PA111 HR00.1 HR01.1 PBIP.1 PR197
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
PPR-COMPANY Numeric 4 AC541 AC542
Element: Company Contains the company number. BN150 PA06.1
PR128 PR130
PR131 PR132
PR134 PR136
PR189 PR29.1
PR32.2 PR33.2
PR33.3 PR35.1
PR35.2 PR35.3
PR35.4 PR35.5
PR35.6 PR35.8
PR36.1 PR45.1
PR529 PR530
PR560 PR80.1
PR82.1 TA147
UK102 UK120
UK560
PPR-PROCESS-LEVEL Alpha 5 PA06.1
Element: Process Level Contains the process level.
PPR-DEPARTMENT Alpha 5 PA06.1
Element: Department Contains the department.
PPR-EFFECT-DATE Numeric 8 (yyyymmdd) PA06.1 PA406
Element: Effective DateContains the effective date for the
position rules.
PPR-POS-USE Numeric 1 PA06.1
Element: Use Posiiton CContains the value that indicates
whether position codes are used.
1 = Yes
2 = No
3 = Yes;blank allowed for req
PPR-EMP-POS-REL Alpha 1 PA06.1
Employee Position Contains the value that indicates the
Relationship relationship between an employee and a
position code.
Y = Yes
N = No
PPR-AUTO-CNT Alpha 1 PA06.1
Element: Automatic CounContains the value that indicates
whether automatic counting is used.
Y = Yes
N = No
PPR-CNT-UPD-REQ Numeric 2 PA06.1 PA111
Count Update Contains the code that indicates whether
Required an update is required to make assigned
resource counts current.
01 = No Update Req;AutoCnt not used
02 = No Update Req;Counts Current
03 = Update Req;AutoCnt Chged to N
04 = Update Req;AutoCnt Chged to Y
05 = Update Req;Rule added
06 = Update Req;Rule deleted
07 = Update Required;Cnt Cat Chged
08 = Update Reqd;Mult Pos cnt chged
PPR-CNT-UPD-REASON Alpha 15 (Lower Case) PA06.1 PA111
Element: Count Update RContains the reason that an update is
required to make assigned resource
counts current.
PPR-CNT-CAT Numeric 1 PA06.1
Element: Count CategoryContains a value that indicates which
count category is used for counting head
count and FTE in assigned resources.
1 = Position
2 = Process Level;Job
3 = Process Level;Dept;Job
PPR-CNT-MULT-HDCNT Numeric 1 PA06.1
Multiple Position Contains the value that indicates how
Head Count the assigned resource head count should
be calculated for an employee holding
multiple positions.
1 = Primary Position Only
2 = All Positions
PPR-CNT-MULT-FTE Numeric 1 PA06.1
Multiple Position Contains the value that indicates how
FTE the assigned resource full time
equivalent factor should be calculated
for an employee holding multiple
positions.
1 = Primary Position Only
2 = All Positions
PPR-EDIT-EMP Alpha 1 PA06.1
Edit Employees Contains a Yes or No value that
Against Budget indicates whether count edits should be
performed against budget when employee
changes are made.
Y = Yes
N = No
PPR-EDIT-REQ Alpha 1 PA06.1
Edit Requisitions Contains a Yes or No value that
Against Bdgt indicates whether count edits against
budget should be performed when
requisition data changes are made.
Y = Yes
N = No
PPR-EDIT-RESTRICT Numeric 1 PA06.1
Element: Restrict to BuContains a Yes or No value that
indicates whether head count and FTE are
restricted to the amount budgeted for
the count category.
The system calculates variance from
budget when you make changes such as
opening a requisition, hiring a new
employee, or transferring an employee to
a new position. This rule indicates
whether you are allowed to make changes
that cause you to exceed your budget.
Restrict to budget edits are not
performed when you move an employee out
of a position. For example, you are not
required to equal budget when you
terminate an employee.
1 = Must equal budget
2 = Can not exceed budget
3 = Can exceed budget
PPR-USE-AUTH Alpha 1 PA06.1
Element: Use AuthorizedContains a Yes or No value that
indicates whether authorized counts
should be used for calculating head
count and FTE variance.
Authorized counts are budgeted counts
that have been adjusted during the
fiscal period. With authorized counts
you can change your original budget
without overwriting the original budget
figures. You select authorized counts
when you want to maintain a history of
the original budget counts that were
approved.
If you select No, original budget
counts will be used to calculate
variance. You can change budgeted counts
throughout the fiscal year, but the
original budgeted counts are overwritten
by the new counts.
Y = Yes
N = No
PPR-EDIT-HDCNT Alpha 1 PA06.1
Edit Head Count Contains a Yes or No value that
Against Budget indicates whether head count should be
edited against budget.
Y = Yes
N = No
PPR-EDIT-FTE Alpha 1 PA06.1
Edit FTE Against Contains the Yes or No value that
Budget indicates whether FTE should be edited
against budget.
Y = Yes
N = No
PPR-CNT-EMP Alpha 1 PA06.1
Element: Active EmployeContains a Yes or No value that
indicates whether active employees
should be included when calculating the
total head count and FTE in PA11
(Assigned Resources). The total head
count and FTE is compared to budget when
performing edits.
You assign a count value of active, not
active, or excluded to each employee
status code in PA03 (Employee Status
Codes).
Y = Yes
N = No
PPR-CNT-INACT-EMP Alpha 1 PA06.1
Element: Not Active EmpContains a Yes or No value that
indicates whether employees who are not
active should be included when
calculating the total head count and FTE
in PA11 (Assigned Resources).
You assign a count value of active, not
active, or excluded to each employee
status code in HR03.1 (Employee Status
Codes).
Y = Yes
N = No
PPR-CNT-REQ Alpha 1 PA06.1
Element: Active RequisiContains a Yes or No value that
indicates whether counts for active
requisitions should be included when
calculating total head count and FTE in
PA11 (Assigned Resources).
You assign a user-defined requisition
status in PA42 (Job Requisition) that
indicates whether the requisition is
active or inactive.
Y = Yes
N = No
PPR-MAX-HDCNT-CAT Numeric 5 PA06.1
Maximum Head Count Contains the maximum head count allowed
by Category by category. Head counts entered on
requisition and budget records are
edited against this value.
PPR-MIN-FTE-CAT Signed 8.3 PA06.1
Minimum FTE by Contains the minimum allowable FTE per
Category count category.
The FTEs entered on requisition and
budget records are edited against this
amount.
Zero displays as blank.
PPR-MAX-FTE-CAT Signed 8.3 PA06.1
Maximum FTE by Contains the maximum allowable FTE per
Category count category.
The FTEs entered on requisition and
budget records are edited against this
amount. If you selected Yes in the Auto
Count field, you must enter a value
here.
The maximum FTE by category must be
greater than or equal to the minimum FTE
by category.
Zero displays as blank.
PPR-MIN-FTE Signed 8.3 PA06.1
Minimum FTE per Contains the minimum allowable FTE for
Position each requisition and for each position
assigned to an employee.
Zero is a valid value. It displays as
blank.
PPR-MAX-FTE Signed 8.3 PA06.1
Maximum FTE per Contains the maximum allowable FTE for
Position each position assigned to an employee.
The maximum FTE per employee per
position must be greater than or equal
to the minimum FTE.
Zero displays as blank.
PPR-MIN-FTE-ALL Signed 8.3 PA06.1
Minimum FTE All Contains the minimum allowable FTE
Positions allowable for an employee, considering
all positions assigned to an employee.
The minimum FTE for all positions must
be greater than or equal to the minimum
FTE per position.
Zero is a valid value. It displays as
blank.
PPR-MAX-FTE-ALL Signed 8.3 PA06.1
Maximum FTE All Contains the maximum allowable FTE for
Positions an employee, considering all positions
assigned to an employee.
The maximum FTE for all positions must
be greater than or equal to the maximum
FTE per position.
Zero displays as blank.
PPR-APPROVED-DATE Numeric 8 (yyyymmdd) PA06.1
Budget Approved Contains the date that indicates how
Through Date far into the future budgets have been
approved. If automatic counting is used,
a date is required.
Current budgets are defined and updated
in PA70 (Position Budget) and PA71 (Job
Budget). Future budgets are defined and
updated in PA72 (Position Budget Plan)
and PA73 (Job Budget Plan).
The approved through date lets you
differentiate between your current
budget and a future budget that is
defined as part of your budget planning
process.
PPR-DATE-STAMP Numeric 8 (yyyymmdd) PA06.1 PA111
Element: Date Stamp Contains the date (month, day, and
year) that changes were made to the
record.
PPR-TIME-STAMP Numeric 6 (hhmmss) PA06.1 PA111
Element: Time Stamp Contains the time (hour, minute, and
second) changes were made to the record.
PPR-USER-ID Alpha 10 (Lower Case) PA06.1 PA111
Element: User ID Contains the user ID of a person who
has made changes to the record.
PPR-PR-PAY-RATE Numeric 1 PA06.1
Element: Pr Pay Rate Indicates the manner in which the pay
rate defaults from positions.
1 = Ignore Positions
2 = Primary Position
3 = All Positions
PPR-PR-EXP-ACTIVTY Numeric 1 PA06.1
Element: Pr Exp ActivtyDetermines whether general ledger
expenses and activities to default from
positions.
1 = Ignore Positions
2 = Primary Position
3 = All Positions
PPR-PR-PL-DEPT Numeric 1 PA06.1
Element: Pr Pl Dept Indicates whether time record entry to
defaults from positions.
1 = Ignore Positions
2 = Primary Position
3 = All Positions
PPR-PR-JOB-SHIFT Numeric 1 PA06.1
Element: Pr Job Shift Indicates whether the job code and
shift default from positions.
1 = Ignore Positions
2 = Primary Positions
3 = All Positions
PPR-PR-SCHEDULE Numeric 1 PA06.1
Element: Pr Schedule Indicates whether the schedule, pay
grade, and step default from positions.
1 = Ignore Positions
2 = Primary Position
3 = All Positions
PAPOSRULE FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
PPRSET1 COMPANY AC541 AC542
PROCESS-LEVEL BN150 HC01.1
DEPARTMENT HC02.1 HCEM.1
EFFECT-DATE HCOP.1 HR00.1
HR01.1 HR11.1
HR11.2 HR14.1
HR15.1 HR217
HR511 HR514
HR515 HR650
PA01.1 PA01.2
PA01.3 PA02.1
PA06.1 PA100
PA102 PA11.1
PA111 PA113
PA115 PA13.1
...
PPRSET2 COMPANY AC541 AC542
PROCESS-LEVEL BN150 HR11.1
DEPARTMENT HR11.2 HR511
EFFECT-DATE* HR650 PA01.1
PA01.2 PA01.3
PA02.1 PA100
PA102 PA11.1
PA111 PA115
PA13.1 PA13.2
PA170 PA171
PA172 PA201
PA211 PA272
PA371 PA406
PA42.1 PA45.1
PA502 PA513
...
PPRSET3 COMPANY PA06.1 PA111
EFFECT-DATE* PA206 PA211
PROCESS-LEVEL PA272
DEPARTMENT
PAPOSRULE FILE RELATIONS
ONE TO ONE RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Company PRSYSTEM Required
When (PPR-PROCESS-LEVEL = Spaces )
PPR-COMPANY -> PRS-COMPANY
Spaces -> PRS-PROCESS-LEVEL
Department DEPTCODE Required
When (PPR-DEPARTMENT != Spaces )
PPR-COMPANY -> DPT-COMPANY
PPR-PROCESS-LEVEL -> DPT-PROCESS-LEVEL
PPR-DEPARTMENT -> DPT-DEPARTMENT
Process Level PRSYSTEM Required
When (PPR-PROCESS-LEVEL != Spaces )
PPR-COMPANY -> PRS-COMPANY
PPR-PROCESS-LEVEL -> PRS-PROCESS-LEVEL
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