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MA64 Message

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Kathy Unger
New Member
Posts: 1
New Member
5/17/2018 5:18 PM

    We are working on a standardized process when responding to MA64 messages and I am looking for your input.

    Currently when we process a MA64 we change the PO price to match the invoice on PO20.1, than on MA66.3 we select “Accept” for PO Unit Cost and Reason Code “PPAI”.

    Although sometimes we are unable to change the PO price we still select the Accept and PPAI.

     

    Recently we have been informed by our Accounts Payable department that we are completing our message incorrectly when we are unable to change the PO price.  They have stated that in this scenario the MA66.3 should be answered by selecting “Adjust” for PO Unit Cost, the approved amount per unit should be entered in Unit Cost Amount, and to choose “PPAI” for the reason code.

    Can someone please clarify what the correct process is?

    Kat V
    Veteran Member
    Posts: 1020
    Veteran Member
    5/21/2018 5:19 PM
      We D(Adjust) all - we do not ever change the cost on the PO. When you Accept the price discrepancy without changing the PO, Lawson creates a Recon Message (a second buyer message) to Approve the discrepancy amount.

      The "logic" appears to be that you say yes (Approve), the invoice is the one that's the correct cost. You then have to go back and approve again for tolerance. The idea was that the second message was to someone else to approver the first person's decision, but here, it just goes straight back to the person who released it in the first place.