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Negative Balances/Line Item Values

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Sarah

Advanced Member

Posts: 23

5/3/2016 3:43 PM

We sometimes will trade a product in as part of a new purchase and would like the requester to enter the full price of the item we are ordering and a negative value for the trade in, so that the PO will show both items and the correct grand total (which sometimes may be a negative amount)?

Our requesters use RQC to enter requisitions and our buyer converts POs through PO100. Our requesters mostly use Service/Special Type Items.

Is this something that can be done?

JonA

Veteran Member

Posts: 1163

5/9/2016 2:25 PM

Sorry, Lawson doesn't allow you to enter cost as a negative. Our capital buyer will enter the true contract cost (equipment cost - trade in allowance) on the line and enter the trade in information in comments. If by chance the vendor insists on receiving a PO that displays the full equipment cost she will send that but then change the cost on the PO to reflect the trade in allowance. If the vendor sends an invoice with the full amount, she gets a cost message and contacts the vendor and requests that they also send the credit or the invoice won't be processed. We also scan the contract and asset disposition form for the traded in equipment into our document imaging system.