AC16.1 - Milestones Use AC16.1 (Milestones) to display and maintain milestones. A milestone is a significant point in an activity. Milestones can be defined in days, dates, percent complete, and manual milestones. Milestones can only be defined for posting level activities. You can either define milestones for personal tracking, or for automatic billing when a task is complete. To define billable milestones; you must select Milestone as the Billing Method on the Main form tab in AC15.1 (Activity Billing) and select Yes in the Billable field on the Main form tab in AC10.1 (Activity). Milestone billing is a method that bills customers during the life of the activity when a milestone is reached or completed. Days, Date, and omplete milestones are automatically billed and updated by AC115 (Billing Calculation). You must maintain manual milestones. The following is a manual milestone example. In the construction of a new LGE building, a payment is due when the design is accepted, the foundation is complete, the framing is complete, finishing work is done, and at the time of final acceptance. The following table displays the types of milestones. Use this table to navigate from the main form. Button/Form Description ----------- ----------- Days (AC16.2) Define the number of days since the activity start date. Date (AC16.3) Define the specific date when billing should occur. omplete (AC16.4) Define the percentage of the activity that is completed. Manual (AC16.5) Manually define milestones. Typically base on milestones not related to days elapsed, dates, or the percentage complete. The following chart defines each status for milestones. Status Description ------ ------------ Open The milestone is not reached. To Bill The milestone should be included in the next bill. Billed The milestone was billed. Hold The milestone is on hold from billing for one billing cycle. This status is reset to it's pre- hold status after each billing calculation. Run AC216 (Milestone Listing) to list existing milestone information. Run AC215 (Activity Billing Listing) to list billing parameters. Run AC415 (Billing History) to list all customer billing to date. Run AC416 (Milestone Analysis) to list the milestone activity to date. Updated Files None. Referenced Files ACACCTCATX - References this file to validate that the account category is assigned to the activity group or activity. ACACTGRP - References this file to validate the activity group. ACACTIVITY - References this file to validate the activity. ACBILL - References this file to validate that the activity billing record exists. ACBILLX - References this file to validate that the activity billing detail record exists. ACMILESTN - References this file to validate that the milestone detail record exists. AC16.2 - Days Milestones Use AC16.2 (Days Milestones) to define and maintain milestones in terms of days. A milestone is a significant point in an activity. Use the days milestones form to identify the significant days in the project when steps to the activity should be completed. You can either define milestones for personal tracking, or for automatic billing when a task is complete. To define billable milestones; you must select Milestone as the Billing Method on the Main form tab in AC15.1 (Activity Billing) and select Yes in the Billable field on the Main form tab in AC10.1 (Activity). Milestone billing is a method that bills customers for an activity when a milestone is reached or completed. Days milestones are automatically billed and updated by AC115 (Billing Calculation). For example, define day 50 as design acceptance, day 100 as foundation complete, and day 150 and final acceptance. For each day, you can define the amount owed and the following statuses. Status Description ------ ------------ Open The milestone is not reached. To Bill The milestone should be included in the next bill. Billed The milestone was billed. Hold The milestone is on hold from billing for one billing cycle. This status is reset to it's pre- hold status after each billing calculation. In addition to days milestones, you can define the following milestones. Milestone Description --------- ------------ Date (AC16.3) Define the specific date when billing should occur. omplete (AC16.4) Define the percentage of the activity that is completed. Manual (AC16.5) Manually define milestones. Typically based on milestones not related to days elapsed, dates, or the percentage complete. Run AC216 (Milestone Listing) to list existing milestone information. Run AC215 (Activity Billing Listing) to list billing parameters. Run AC415 (Billing History) to list all customer billing to date. Run AC416 (Milestone Analysis) to list the milestone activity to date. Updated Files ACMILESTN - This is the primary file maintained by this program. Maintains milestone header information. ACMILESTNX - This is the primary file maintained by this program. Maintains milestone billing records. Referenced Files ACACCTCATX - References this file to validate that the account category is assigned to the activity group or activity. ACACTIVITY - References this file to validate the activity. ACBILL - References this file to validate an activity billing record exists for the activity. ACBILLX - References this file to validate an activity billing record exists for the activity. ACLEVEL - References this file to determine if the activity is summary level or posting. AC16.3 - Date Milestones Use AC16.3 (Date Milestones) to define and maintain milestones in terms of dates. A milestone is a significant point in an activity. Use the dates milestones form to identify the significant dates in the project when steps to the activity should be completed. You can either define milestones for personal tracking, or for automatic billing when a task is complete. To define billable milestones; you must select Milestone as the Billing Method on the Main form tab in AC15.1 (Activity Billing) and select Yes in the Billable field on the Main form tab in AC10.1 (Activity). Milestone billing is a method that bills customers for an activity when a milestone is reached or completed. Days milestones are automatically billed and updated by AC115 (Billing Calculation). For example, if the activity starts on 010199, design acceptance would occur on 021999, the foundation would be complete on 041099, and final acceptance would be complete on 053099. For each date you can define the amount owed and the following statuses. Status Description ------ ------------ Open The milestone is not reached. To Bill The milestone should be included in the next bill. Billed The milestone was billed. Hold The milestone is on hold from billing for one billing cycle. This status is reset to it's pre- hold status after each billing calculation. In addition to date milestones, you can define the following milestones. Milestone Description --------- ------------ Days (AC16.2) Define the number of days since the activity start date. omplete (AC16.4) Define the percentage of the activity that is completed. Manual (AC16.5) Manually define milestones. Typically based on milestones not related to days elapsed, dates, or the percentage complete. Run AC216 (Milestone Listing) to list existing milestone information. Run AC215 (Activity Billing Listing) to list billing parameters. Run AC415 (Billing History) to list all customer billing to date. Run AC416 (Milestone Analysis) to list the milestone activity to date. Updated Files ACMILESTN - This is the primary file maintained by this program. ACMILESTNX - This is the primary file maintained by this program. Referenced Files ACACCTCATX - References this file to validate that the account category is assigned to the activity group or activity. ACACTIVITY - References this file to validate the activity. ACBILL - References this file to validate that an activity billing record exists for the activity. ACBILLX - References this file to validate that an activity billing record exists for the activity. ACLEVEL - References this file to determine if the activity is summary level or posting. AC16.4 - Percent Complete Milestones Use AC16.4 (Percent Complete Milestones) to define and maintain milestones in terms of percent complete. A milestone is a significant point in an activity. Use the percent complete milestones form to identify how much is complete for each milestone.(For example, 7512f the foundation is built.) You can either define milestones for personal tracking, or for automatic billing when a task is complete. The percent complete is calculated by the total costs divided by the total budgeted costs. You must run AC65.1 (Percentage of Completion) or AC165 (Percent Complete Calculation) to process billing. To define billable milestones; you must select Milestone as the Billing Method on the Main form tab in AC15.1 (Activity Billing) and select Yes in the Billable field on the Main form tab in AC10.1 (Activity). Milestone billing is a method that bills customers for an activity when a milestone is reached or completed. Percent Complete milestones are automatically billed and updated by AC115 (Billing Calculation). Each milestone is identifies by the following statuses. Status Description ------ ------------ Open The milestone is not reached. To Bill The milestone should be included in the next bill. Billed The milestone was billed. Hold The milestone is on hold from billing for one billing cycle. This status is reset to it's pre- hold status after each billing calculation. In addition to percent complete milestones, you can define the following milestones. Milestone Description --------- ------------ Days (AC16.2) Define the number of days since the activity start date. Date (AC16.3) Define the specific date when billing should occur. Manual (AC16.5) Manually define milestones. Typically based on milestones not related to days elapsed, dates, or the percentage complete. Run AC216 (Milestone Listing) to list existing milestone information. Run AC215 (Activity Billing Listing) to list billing parameters. Run AC415 (Billing History) to list all customer billing to date. Run AC416 (Milestone Analysis) to list the milestone activity to date. Updated Files ACMILESTN - This is the primary file maintained by this program. ACMILESTNX - This is the primary file maintained by this program. Referenced Files ACACCTCATX - References this file to validate that the account category is assigned to the activity group or activity. ACACTIVITY - References this file to validate the activity. ACBILL - References this file to validate that an activity billing record exists for the activity. ACBILLX - References this file to validate that an activity billing record exists for the activity. ACLEVEL - References this file to determine if the activity is summary level or posting. AC16.5 - Manual Milestones Use AC16.5 (Manual Milestones) to define and maintain milestones manually. A milestone is a significant point in an activity. You can either define milestones for personal tracking, or for automatic billing when a task is complete. Unlike days, date, or percent complete milestone, that are identified by a set schedule and updated and billed regardless of the project status, manual milestones let you change the status when the milestone is reached. To define billable milestones; you must select Milestone as the Billing Method on the Main form tab in AC15.1 (Activity Billing) and select Yes in the Billable field on the Main form tab in AC10.1 (Activity). Milestone billing is a method that bills customers for an activity when a milestone is reached or completed. Days milestones are automatically billed and updated by AC115 (Billing Calculation). For example, in the construction of a new LGE building, a payment is due when the design is accepted, the foundation is complete, the framing is complete, finishing work is done, and at the time of final acceptance. Status Description ------ ------------ Open The milestone is not reached. To Bill The milestone should be included in the next bill. Billed The milestone was billed. Hold The milestone is on hold from billing for one billing cycle. This status is reset to it's pre- hold status after each billing calculation. In addition to manual milestones, you can define the following milestones. Milestone Description --------- ------------ Days (AC16.2) Define the number of days since the activity start date. Date (AC16.3) Define the specific date when billing should occur. omplete (AC16.4) Define the percentage of the activity that is completed. Run AC216 (Milestone Listing) to list existing milestone information. Run AC215 (Activity Billing Listing) to list billing parameters. Run AC415 (Billing History) to list all customer billing to date. Run AC416 (Milestone Analysis) to list the milestone activity to date. Updated Files ACMILESTN - This is the primary file maintained by this program. ACMILESTNX - This is the primary file maintained by this program. Referenced Files ACACCTCATX - References this file to validate that the account category is assigned to the activity group or activity. ACACTIVITY - References this file to validate the activity. ACBILL - References this file to validate that an activity billing record exists for the activity. ACBILLX - References this file to validate that an activity billing record exists for the activity. ACLEVEL - References this file to determine if the activity is summary level or posting. |