AP05.1 - Bill of Exchange Accrual Code
Use AP05.1 (Bill of Exchange Accrual Code) to define and maintain bill of
exchange accrual codes. Bill of exchange accrual codes are used only by pay
groups that make acceptance accounting general ledger entries (Yes selected in
the Acceptance Accounting field in AP01.1 (Pay Group)).
A bill of exchange accrual code links a general ledger acceptance account to a
bill of exchange. Bill of exchange accrual codes follow a system default
hierarchy that ultimately assigns the codes to bills of exchange during
acceptance in AP28 (Bill of Exchange Acceptance).
Updated Files
APDRFTCDES - Creates and updates bill of exchange accrual codes.
Referenced Files
GLADDRESS -
GLCHART - Used in general ledger common routine.
GLSYSTEM - Edits the system code.
AP05.2 - Invoice Accrual Code
Use AP05.2 (Invoice Accrual Code) to define and maintain invoice accrual
codes. An invoice accrual code links a general ledger accrual account to an
invoice.
The accrual account you select for an invoice accrual code is used to offset
general ledger entries made between the payment of an invoice by AP170
(Payment Closing) and the distribution of an invoice by AP175 (Invoice
Distribution Closing).
Invoice accrual codes follow a system default hierarchy that ultimately
assigns the codes to invoices in AP20 (Invoice Entry).
Updated Files
APACCRCODE - Creates invoice accrual code records.
Referenced Files
APCOMPANY - Edits the company number. A complete general ledger company
must exist to add an invoice accrual code.
GLADDRESS -
GLCHART - Used in general ledger common routine.
GLSYSTEM - Edits the general ledger system code.
AP05.3 - Distribution Code
Use AP05.3 (Distribution Code) to define and maintain distribution codes for
a company. You can use distribution codes in place of entering expense
distribution lines during invoice entry. Distribution codes automatically
default one or more general ledger distribution accounts to an invoice.
You can define distribution code lines with flat amounts, percentages, or
blank amounts (a "shell") to be filled in during invoice entry. When you use a
distribution code that has a percentage defined for each line, any "extra"
distribution amount caused by rounding is included in the last distribution
line.
Distribution codes follow a system default hierarchy that ultimately assigns
the codes to invoices in AP20 (Invoice Entry).
An asterisk displays next to the Unit button if units information is defined
for a distribution line. An asterisk displays next to the AM button if asset
information is defined for a distribution line.
Updated Files
APDISTCODE - Creates distribution code records.
APDISTHDR -
APUDISTCD -
Referenced Files
AMASSET -
AMTEMPLATE -
APCOMPANY - Edits the accounts payable company number. A valid company
number must exist to add a valid distribution code record.
GLINTCO - Edits a valid intercompany relationship.
AP05.4 - Hold Code
Use AP05.4 (Hold Code) to define and maintain hold codes for a vendor group.
You assign hold codes to vendors and invoices to prevent invoices from being
scheduled for payment. You can define hold codes for use on vendors, invoices,
or both.
You define hold codes as either permanent or temporary holds. Permanent hold
codes remain assigned until you remove them. Temporary hold codes remain
assigned for one payment cycle and are automatically removed when you run
AP170 (Payment Closing) to close the payment cycle.
You assign a vendor hold code to a vendor in AP10 (Vendor) or AP40.2 (Vendor
Hold Selection) to prevent all invoices for that vendor from being scheduled
for payment. You assign an invoice hold code to an invoice in AP20 (Invoice
Entry), AP26.1 (Invoice Release), AP30 (Invoice Adjustments), or AP40.1
(Invoice Hold Selection) to prevent selected invoices from being scheduled for
payment.
You already defined five invoice hold codes when you defined your vendor
group. Except for the description, you cannot maintain these hold codes. Each
of these hold codes has a unique purpose in the Lawson Accounts Payable
system, as follows:
Manual Payment Hold. You can assign this permanent hold code to an invoice
that you paid with a manual payment to prevent the system from creating a
system payment for the invoice.
Credit Balance Hold. AP150 (Cash Requirements) assigns this temporary hold
code to selected invoices that, if paid, would create a negative payment for a
vendor.
Prepayment Hold. AP170 (Payment Closing) assigns this permanent hold code to
prepayments and employee advances (for a company that does matching) and
creates an offsetting credit memo for each prepayment or advance processed.
The hold code is removed when you apply the credit memo to the corresponding
invoice or expense and release the application.
Return on Investment Hold. AP150 (Cash Requirements) assigns this temporary
hold code to invoices when it is more advantageous to bypass a discount in
favor of earned interest. This hold code is used only if a return on
investment rate has been defined in Cash Code (CB00.2) for the bank codes
being processed. The following calculation is used to calculate the ROI that
will be compared to the discount amount: ((number of days from due date to
discount date)*(daily ROI rate))*(invoice amount - discount amount).
Maximum Payment Hold. AP150 (Cash Requirements) assigns this temporary hold
code to selected invoices with payments that exceed the maximum cash outlay
amount you define.
Updated Files
APHOLDCODE - Creates hold code records.
Referenced Files
APHLDINV -
APVENGROUP - Edits the vendor group.
AP05.5 - Income Code
Use AP05.5 (Income Code) to define and maintain income codes for a company.
Income codes are used to track a vendor's taxable income, such as 1099
reportable income, for reporting or withholding purposes.
You can assign an income code to a vendor class in AP00.3 (Vendor Class), to a
vendor or vendor location in AP10 (Vendor), or to an invoice in AP20 (Invoice
Entry), AP30 (Invoice Adjustments), or AP45.1 (Reportable Income Adjustment).
Run AP245 (Reportable Income Report) to list reportable income that has been
tracked by the system. You can create 1099 reportable income tax forms or
tapes by running AP145 (1099 Forms Creation) or AP146 (1099 Tape Creation).
Income codes follow a system default hierarchy that ultimately assigns the
codes to invoices in AP20 (Invoice Entry).
Updated Files
APINCCODE - Creates income code records.
Referenced Files
None.
AP05.6 - Authority Code
Use AP05.6 (Authority Code) to define and maintain authority codes for a
company that has Yes selected in the Invoice Approval field and No selected in
the Batch Release field in AP00.4 (Company).
An authority code represents a person or department responsible for approving
a registered invoice. You must assign an authority code to a registered
invoice in AP20 (Invoice Entry) or AP26.1 (Invoice Release) before you can
release the invoice for further processing.
Updated Files
APAUTHOR - Creates authority code records.
Referenced Files
APAUTHBUY -
APCOMPANY - Edits the company number. A complete general ledger company
must exist to add a valid authority code.
POCOMPANY -
AP05.7 - Discount Code
Use AP05.7 (Discount Code) to define and maintain discount codes. A discount
codes links a general ledger discount account to an invoice.
The discount account you select for a discount code is used to record invoice
discount amounts to a separate general ledger account in AP170 (Payment
Closing).
Discount codes follow a system default hierarchy that ultimately assigns the
codes to invoices in the invoice entry forms (AP20.x).
Updated Files
APDISCCODE -
Referenced Files
GLADDRESS -
GLCHART -
GLSYSTEM -
AP05.8 - Income Withholding Code
Use AP05.8 (Withholding Code) to define and maintain income withholding
codes. An income withholding code links an income withholding accrual account
to an invoice. Income withholding codes are used to track reportable income
withholding for vendors.
Updated Files
APWTHCODE -
Referenced Files
GLADDRESS -
GLCHART -
GLSYSTEM -
INVOKED Programs
IFAC
ACAC
ACCL
IFCU
IFSG
IFAU
SLSE
SLSU
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