AP56.1 - Bill of Exchange Entry
Use AP56.1 (Bill of Exchange Entry) to enter a vendor-issued bill of exchange
or create a manual bill of exchange payment. After you enter the bill of
exchange on this form, choose the Invoices button to open AP56.2 (Bill of
Exchange Invoice Application) to apply the bill of exchange to one or more
invoices. Then, return to AP56.1 to release the bill of exchange. The total
invoice amount applied must equal the bill of exchange payment amount before
you can release a bill of exchange. To release a bill of exchange, select the
Release form action.
Note: You can also use AP20 (Invoice Entry) to enter a vendor-issued bill of
exchange or create a manual bill of exchange payment for a single invoice.
When you release invoice containing the bill of exchange payment, you can
display or delete the application in AP56.1, but cannot change the
application.
Vendor-issued and manual bill of exchange payments are not scheduled by AP151
(Bill of Exchange Generation) or do not have payments created in AP156 (Bill
of Exchange Printing).
Updated Files
APDRAFTS - Updates bill of exchange records.
APDRFTDIST - Creates bill of exchange distribution records.
APPAYGROUP -
APPAYMENT - Updates split invoice payment records.
APVENBAL - Updates vendor balances.
CBBANKENT - Validates bank and updates used flag.
CBBANKINST - Validates payment code and updates used flag.
CBCASHCODE - Validates cash code and updates used flag.
CBCPYCASH - Validates company-cash code relationship and updates used flag.
Referenced Files
APACCRCODE - Validates invoice accrual code.
APCOMPANY - Validates company.
APDRFTCDES - Used in bill of exchange common routine.
APPROCLEV - Validates and defaults process level information.
APUSER -
APUSRCLASS -
APVENCLASS - Validates vendor class.
APVENGROUP - Validates vendor group.
APVENLOC - Validates and defaults vendor location information.
APVENMAST - Validates and defaults vendor information.
CBCCTRNJB -
CBUSER - Validates user can access cash code.
CBUSRCLASS - Validates all users for cash code.
GLADDRESS - Used in general ledger common routine.
GLCHART -
GLINTCO -
GLSYSTEM - Used in general ledger common routine.
AP56.2 - Bill of Exchange Invoice Application
Use AP56.2 (Bill of Exchange Invoice Application) to apply vendor-issued or
manual bill of exchange payments entered in AP56.1 (Bill of Exchange Entry) to
one or more released invoices. You have the option to display released
invoices that have been assigned a manual payment hold code. If you assigned a
manual payment hold code to the invoices to be applied, the system
automatically removes the hold when you apply a manual bill of exchange
payment.
To define optional criteria used to select invoices for display, choose the
Filter button to open the Selection Criteria subform. An asterisk displays
next to the button if the filter is enabled.
To apply an invoice, select the Apply line action. To select an invoice for
transfer to another form, select the "X" (Select) line action.
To apply invoices for more than one invoiced vendor to a single bill of
exchange payment, type the invoiced vendor number, select the Display Open
("O") form action, and choose OK to display released invoices for the invoiced
vendor. Repeat the application process for each invoiced vendor.
If you apply a bill of exchange payment to the wrong invoice, you can delete
the application before you release the bill of exchange. If you realize the
error after you release the bill of exchange, you must void the payment in the
Lawson Cash Ledger system, run AP190 (Invoice Reinstatement) to reinstate the
invoices, then repeat the manual bill of exchange payment procedure.
After you fully apply a bill of exchange payment, use AP56.1 (Bill of Exchange
Entry) to release the payment for processing by AP180 (Bill of Exchange
Cashing Update). The total invoice amount applied must equal the bill of
exchange payment amount before you can release the applied payment.
Updated Files
APDRAFTS - Updates bill of exchange records.
APHLDINV -
APPAYMENT - Updates split invoice payment records.
APVENBAL - Not used.
CBBANKINST - Validates payment code and updates used flag.
CBCASHCODE - Validates cash code and updates used flag.
CBCPYCASH - Validates company-cash code relationship and updates used flag.
Referenced Files
APCOMPANY - Validates company.
APDRFTCDES - Used in bill of exchange common routine.
APHLDINV -
APINVOICE - Used in bill of exchange common routine.
APPAYGROUP -
APPROCLEV - Validates and defaults process level information.
APUSER -
APUSRCLASS -
APVENCLASS - Validates and defaults vendor class information.
APVENGROUP - Validates vendor group.
APVENLOC - Validates and defaults vendor location information.
APVENMAST - Validates and defaults vendor information.
CBUSER - Validates user can access cash code.
CBUSRCLASS - Validates all users for cash code.
GLINTCO - Used in general ledger common routine.
INVOKED Programs
API4
ACAC
ACCL
IFCU
IFSG
IFAC
IFAU
SLSE
SLSU
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