AR30.1 - Entry and Application
Use AR30.1 (Entry and Application) to enter and apply cash. This is the first
of four forms used for cash application. AR30.2 (Entry and Application Speed)
provides the same functionality, but displays less transaction detail,
allowing you to see more open items at once.
Buttons are provided for additional processing functions. Choose the Memo
button to create chargeback memos. Choose the Speed button to for speed entry
of payments. Choose the Range button to define range application criteria.
Choose the Writeoff button to writeoff a payment. For additional information
on these functions, access the particular subform and read the form help.
Before you enter cash on this form, the batch must be defined in AR20.1 (Cash
Batch), AR570 (Lock Box Interface), AR575 (Payment1 Interface) or AR580
(Payment2 Interface).
You can assign payments directly to a customer, or if you don't know the
customer number, assign them indirectly to a customer by typing the associated
transaction number or customer PO number.
To assign a payment indirectly to a customer using the transaction number, the
Display Order must be set to Type/Transaction Number. Type the transaction
number and type in the 1st Trans field. The payment will be assigned to the
customer that the transaction belongs to. Please note, the payment is assigned
to the customer not the transaction number that you type in the 1st Trans
field. Specific open items will need to be selected for payment application.
Note: The type/transaction number Display Order option positions the display
such that any transactions that have lower transaction numbers than the value
you typed in the 1st Trans field are not displayed. To display all
transactions for the customer you will need to blank out the 1st Trans field
and reinquire.
To assign a payment indirectly to a customer using the customer PO number, the
Display Order must be set to Customer PO. Type the customer PO number with a
type of "O" (other) in the 1st Trans field. The payment will be assigned to
the customer that the customer PO number belongs to. Please note, the payment
is assigned to the customer, not to any specific transaction. Specific open
items will need to be selected for payment application.
Note: The customer PO Display Order option positions the display such that any
transactions that have lower customer PO numbers than the value you typed in
the 1st Trans field are not displayed. To display all transactions for the
customer you will need to blank out the 1st Trans field and reinquire.
Note: If you selected "Yes" in the Third Party Payment field in AR01.1
(Company) then you can apply a payment to an open item regardless of the
customer involved.
When you select an item for cash application, AR30.1 creates application
select records. No actual applications are processed until you process the
selected applications using form action Process ("X"), or until you run AR130
(Automatic Cash Application).
Note: The range application feature does not create select records, it creates
actual applied records. Access the Range Application subform and read the form
help for more information.
Items selected here will also display as selected in AR30.2 (Entry and
Application Speed), and AR30.4 (Line Item Application). Transactions with line
item detail will display as multiple obligations with the same transaction
number. To see the line item details during cash application, use AR30.4.
Select items for application by using form action Change, and line action Add
before the transaction that you wish to apply cash to. You can fully apply the
payment to a single transaction if the open amount is less than or equal to
the amount of the payment. To partially apply a payment, type the payment
amount in the open amount field.
Selected items are noted by an asterisk (*) in the Selected column ("S"). Once
items are selected, you can choose the More button ("M") to open the
Adjustments subform to maintain application adjustments.
You can undo your selections at any point before processing by using form
action Unselect ("U").
When you create a payment for a customer, you can apply that payment to open
items owned by the national account relationship. An account customer has
access to the invoiced customer's open items, and the invoiced customer has
access to the account customer's open items.
You can apply cash to transactions that are in a non-base currency. The
payments will be entered in the currency that you have defined for the batch.
The transactions will be in the currency of the original transaction. The open
amount will be converted to the payment currency through the currency exchange
rate you have defined for the two currencies.
Applications that have a chargeback memo associated with them must be
processed before the payment batch can be released.
Information Concerning Multicurrency Cash Application:
AR30.1 lets you apply a payment in base currency to an open item in base
currency, a payment in non-base currency to an open item in the like non-base
currency, or a non-base payment to a translated non-base currency.
In other words, you can apply a payment to an open item in the payment of the
currency or to an open item whose transaction amount has been translated into
the currency of the payment.
AR30.1 will display all open items for the customer. The following rules
control the nature of the open item amounts that display.
1. Open items that have a currency relationship defined between the payment
currency and transaction currency will be displayed in payment currency for
open items that have a different currency than the payment.
2. Open items that do not have a currency relationship defined between the
payment currency and transaction currency will be displayed in transaction
currency for open items that have a different currency than the payment.
Important: You cannot apply the payment to the open item (or select the item
for automatic application in AR130) because the currency relationship does
not exist.
3. Open items that have the same currency as the payment are displayed in
payment currency.
Tip: If you want to display only those open items that have a specific
currency, use the Selection Criteria filter to limit the display of open items
to that currency. Choose the Filter button to open the Selection Criteria
subform. Choose the Transaction tab to type or select a currency code.
Updated Files
ACCOMMIT -
ACCOMMITX -
ARADJUST - Updated with adjust records for the open item in use.
ARAPMUF -
ARAPPLIED - Update with applied records for open items in use.
ARCOMP - Update with last chargeback number used.
ARCUSTOMER - Updates last payment information and updates customer
balances. File also used to validate customer record.
ARCUSTPER - Updates customer period totals for transactions processed.
ARDISTRIB - Creates distribution records upon release of payment batch.
AROIHDR - Updates applied amount of open item header.
AROITEMS - Updated with application and adjustment amounts. Status is
changed.
AROPIVOT -
AROPTR -
ARPAYMENT - Updated for amount of payment applied to an invoice or updated
by new payment added via program. Status may also be updated.
ARPROCLEVL - Accesses the process level account unit, and update used flag.
ARPYMNTHDR - Updated for payment sequence and batch control totals. GL Date
is used for application GL date based on company option.
ARREASON - Determines the reason code type, chargeback type, and reason
code description. Also marks reason code as used.
ARREMIT - Creates payment remit records.
ARSADJUST - Temporary cash application adjustment record created.
ARSAPPLIED - Temporary cash application record created.
ARSUMMARY - Validates summary record.
ARUADJUST -
ARUDISTRIB -
ARUOIHDR -
ARUPMNTHDR -
ARUSADJUST -
CBBANKENT - Validates the bank. Sets the used flag to Yes.
CBBANKINST - Validates the payment code. Sets the used flag to Yes.
CBCASHCODE - Validates the cash code. Sets the used flag to Yes.
CBCPYCASH - Validates the cash code for the company. Sets the used flag to
Yes.
CBDISTRIB - Generates cash ledger distributions for the payments entered.
CBTRANS - Generates cash ledger transaction records for the payments
entered.
CUSTDESC - Updates customer balance with payment and adjustment amounts.
NATBALANCE - National account balances updated with payment
amounts/applications.
TXCODEMAST - Validates tax code flag.
TXCOMPANY - Validates tax code company.
TXTAXCODE - Validates the tax code.
TXTAXTABLE - Validates tax table transaction records.
TXTAXTRAN - Creates tax transaction records.
Referenced Files
ACACCTCAT -
ACACTGRP -
ACACTIVITY -
ACACTMXVAL -
ACAMCODE -
ACASSIGN -
ACCNTRACT -
ACLEVEL -
APACCRCODE - Used as part of vendor validation.
APCOMPANY - Used as part of vendor validation.
APVENGROUP - Used as part of vendor validation.
ARAPSELECT -
ARCODE - Obtains the received not applied code.
ARCUSTGRP - Validates the customer group.
ARREMIT - Creates payment remit records.
ARRTM - Used in payment display processing.
CBADJUST - Used in cash ledger processing.
CBBALANCE - Used in cash ledger processing.
CBSTATEMNT -
CBSTMTDTL -
CBUSER - Determines user access to cash ledger.
CBUSRCLASS - Determines user access to cash ledger.
CUACCT - Used as part of currency validation.
CUCONV - Obtains a currency exchange rate.
CURELAT -
CUSTORDER -
GLADDRESS - Used as part of the company validation.
GLCHART - Validates the chart name of the GL company.
GLCODES - Used to validate system control.
GLINTCO - Used to validate inter company general ledger relationships.
GLSYSTEM - Obtains general ledger period information.
MXCATDEF -
MXELEMENT -
MXLISTHDR -
MXLISTMBR -
NATACCT - Validates national account relationship.
OECOMPANY -
SYSTEMCODE -
TXTAXRATE - Validates tax rate.
WFSETUP -
AR30.2 - Entry and Speed Application
Use AR30.2 (Entry and Application Speed) to enter and apply cash. This is the
second of four forms used for cash application. This form has the same
functionality as AR30.1 (Entry and Application) but displays less transaction
detail.
Buttons are provided for additional processing functions. Choose the Memo
button to create chargeback memos. Choose the Speed button to for speed entry
of payments. Choose the Range button to define range application criteria.
Choose the Writeoff button to writeoff a payment. For additional information
on these functions, access the particular subform and read the form help.
Before you enter cash on this form, the batch must be defined in AR20.1 (Cash
Batch), AR570 (Lock Box Interface), AR575 (Payment1 Interface) or AR580
(Payment2 Interface).
You can assign payments directly to a customer, or if you don't know the
customer number, assign them indirectly to a customer by typing the associated
transaction number or customer PO number.
To assign a payment indirectly to a customer using the transaction number, the
Display Order must be set to Type/Transaction Number. Type the transaction
number and type in the 1st Trans field. The payment will be assigned to the
customer that the transaction belongs to. Please note, the payment is assigned
to the customer not the transaction number that you type in the 1st Trans
field. Specific open items will need to be selected for payment application.
Note: The type/transaction number Display Order option positions the display
such that any transactions that have lower transaction numbers than the value
you typed in the 1st Trans field are not displayed. To display all
transactions for the customer you will need to blank out the 1st Trans field
and reinquire.
To assign a payment indirectly to a customer using the customer PO number, the
Display Order must be set to Customer PO. Type the customer PO number with a
type of "O" (other) in the 1st Trans field. The payment will be assigned to
the customer that the customer PO number belongs to. Please note, the payment
is assigned to the customer, not to any specific transaction. Specific open
items will need to be selected for payment application.
Note: The customer PO Display Order option positions the display such that any
transactions that have lower customer PO numbers than the value you typed in
the 1st Trans field are not displayed. To display all transactions for the
customer you will need to blank out the 1st Trans field and reinquire.
Note: If you selected "Yes" in the Third Party Payment field in AR01.1
(Company) then you can apply a payment to an open item regardless of the
customer involved.
When you select an item for cash application, AR30.2 creates application
select records. No actual applications are processed until you process the
selected applications using form action Process ("X"), or until you run AR130
(Automatic Cash Application).
Note: The range application feature does not create select records, it creates
actual applied records. Access the Range Application subform and read the form
help for more information.
Items selected here will also display as selected in AR30.1 (Entry and
Application), and AR30.4 (Line Item Application). Transactions with line item
details will display as multiple obligations with the same transaction
numbers. To see the line item details during cash application, use AR30.4.
Select items for application by using form action Change, and line action Add
before the transaction that you wish to apply cash to. You can fully apply the
payment to a single transaction if the open amount is less than or equal to
the amount of the payment. To partially apply a payment, type the payment
amount in the open amount field.
Selected items are noted by an asterisk (*) in the Selected column ("S"). Once
items are selected, you can choose the More button ("M") to open the
Adjustments subform to maintain application adjustments.
You can undo your selections at any point before processing by using form
action Unselect ("U").
When you create a payment for a customer, you can apply that payment to open
items owned by the national account relationship. An account customer has
access to the invoiced customer's open items, and the invoiced customer has
access to the account customer's open items.
You can apply cash to transactions that are in a non-base currency. The
payments will be entered in the currency that you have defined for the batch.
The transactions will be in the currency of the original transaction. The open
amount will be converted to the payment currency through the currency exchange
rate you have defined for the two currencies.
Applications that have a chargeback memo associated with them must be
processed before the payment batch can be released.
Information Concerning Multicurrency Cash Application:
AR30.2 lets you apply a payment in base currency to an open item in base
currency, a payment in non-base currency to an open item in the like non-base
currency, or a non-base payment to a translated non-base currency.
In other words, you can apply a payment to an open item in the payment of the
currency or to an open item whose transaction amount has been translated into
the currency of the payment. AR30.2 will display all open items for the
customer. The following rules control the nature of the open item amounts that
display.
1. Open items that have a currency relationship defined between the payment
currency and transaction currency will be displayed in payment currency for
open items that have a different currency than the payment.
2. Open items that do not have a currency relationship defined between the
payment currency and transaction currency will be displayed in transaction
currency for open items that have a different currency than the payment.
Important: You cannot apply the payment to the open item (or select the item
for automatic application in AR130) because the currency relationship does not
exist.
3. Open items that have the same currency as the payment are displayed in
payment currency.
Tip: If you want to display only those open items that have a specific
currency, use the Selection Criteria filter to limit the display of open items
to that currency. Choose the Filter button to open the Selection Criteria
subform. Choose the Transaction tab to type or select a currency code.
Updated Files
ACCOMMIT -
ACCOMMITX -
ARADJUST - Creates application adjustment record.
ARAPMUF -
ARAPPLIED - Creates application record.
ARCOMP - Updates company record with last chargeback number used.
ARCUSTOMER - Updates customer record with payment statistic.
ARCUSTPER - Updates customer period record with payment and application
statistics.
ARDISTRIB - Creates distribution record for credit memo creation.
AROIHDR - Creates open item header record for credit memo creation.
AROITEMS - Updates open item record with applied and adjust amounts.
AROPIVOT -
AROPTR -
ARPAYMENT - Creates payment records.
ARPROCLEVL - Updates process level with used flag.
ARPYMNTHDR - Updates payment batch header record with last payment sequence
number, count and amount.
ARREASON - Updates reason code file with used flag.
ARREMIT - Creates payment remit records.
ARSADJUST - Creates temporary application adjustment records, deleted by
process function.
ARSAPPLIED - Creates temporary application records, deleted by process
function.
ARSUMMARY - Updates summary record with application statistics.
ARUADJUST -
ARUDISTRIB -
ARUOIHDR -
ARUPMNTHDR -
ARUSADJUST -
CBBANKENT - Used as part of cash ledger validation.
CBBANKINST - Used as part of payment code validation.
CBCASHCODE - Used as part of cash code validation.
CBCPYCASH - Used as part of cash ledger validation.
CBDISTRIB - Used as part of cash ledger validation.
CBTRANS - Creates cash ledger transaction record.
CUSTDESC - Validates customer description record.
NATBALANCE - Used as part of national account validation.
TXCODEMAST - Validates tax code flag.
TXCOMPANY - Validates tax code company.
TXTAXCODE - Validates tax codes.
TXTAXTABLE - Validates tax table transaction records.
TXTAXTRAN - Creates tax transaction records for distribution taxable
distribution lines.
Referenced Files
ACACCTCAT -
ACACTGRP -
ACACTIVITY -
ACACTMXVAL -
ACAMCODE -
ACASSIGN -
ACCNTRACT -
ACLEVEL -
APACCRCODE - Used as part of vendor validation.
APCOMPANY - Used as part of vendor validation.
APVENGROUP - Used as part of vendor validation.
ARAPSELECT -
ARCODE - Used to validate general ledger accounts receivable code.
ARCUSTGRP - Used to validate customer group.
ARREMIT - Creates payment remit records.
ARRTM - Used in payment display processing.
CBADJUST - Used as part of cash ledger validation.
CBBALANCE - Used as part of cash ledger validation.
CBSTATEMNT -
CBSTMTDTL -
CBUSER - Used as part of cash ledger validation.
CBUSRCLASS - Used as part of cash ledger validation.
CUACCT - Used as part of currency validation.
CUCONV - Used as part of currency validation.
CURELAT -
CUSTORDER -
GLADDRESS - Validates general ledger company information.
GLCHART - Used as part of general ledger account validation.
GLCODES - Used to validate system control.
GLINTCO - Used to validate inter company general ledger relationships.
GLSYSTEM - Used as part of general ledger account validation.
MXCATDEF -
MXELEMENT -
MXLISTHDR -
MXLISTMBR -
NATACCT - Used to validate national account customer relationship.
OECOMPANY -
SYSTEMCODE -
TXTAXRATE - Validates tax rate.
WFSETUP -
AR30.3 - On Account Application
Use AR30.3 (On Account Application) to apply released payments and credits to
a customer's invoices and debit memos. This is the third of four forms used
for cash application.
Before you enter cash on this form, the batch must be defined in AR20.1 (Cash
Batch), AR570 (Lock Box Interface), AR575 (Payment1 Interface) or AR580
(Payment2 Interface).
Credit memos display in transaction number order. Payments display in general
ledger date order following the credit memos. Select the "H" (Credit Advance)
or "L" (Credit Reverse) form action to display additional payments and credit
memos for the customer.
To apply a payment or credit memo to an invoice or debit memo, select the
Apply line action next to the obligation(s) you want applied and type the
payment or credit memo sequence number you want to apply in the Seq field.
To type, rather than select, invoices and debit memos to be applied, select
the Screen Transfer form action to clear the obligation display area. Use the
entry fields that display to type invoices and debit memos to be applied.
Select the Screen Transfer form action again to restore the obligation display
area.
Note: All applications from this form will be processed immediately. You do
not have a separate option to release or process applications.
Transactions selected for application (but not processed) in AR30.1, AR30.2,
and AR30.4 are exempt from application in AR30.3.
Buttons are provided for additional processing functions. Choose the Writeoff
button to writeoff a payment or credit. Choose the Range Application button to
define range application parameters. Choose the Credits button to turn a
payment into a credit. For additional information on these functions, access
the particular subform and read the form help.
Note: Transactions with mixed line item types will not display in summary in
AR30.3. Only those transactions with a single line item type will display in
summary. The Summarize Trans Lines field in AR01.1 (Company) determines if
transactions with line items display in summary.
You can create an application adjustment, such as a discount or shortage.
Choose the More button ("*") to access AR35.1 (Application Adjustments) to
define additional adjustment information for an invoice or debit memo or to
change an application amount.
If applying payments and credit memos for a national account customer,
invoices and debit memos for invoiced customers display following those for
the national account customer.
The Currency Control field lets you control the currency in which the open
item amounts display. If you choose the Select Currency option ("S"), payments
and open items with the same currency code as the one you select in the
Currency Code field display. If you choose the Translate Currency option
("T"), payments and open items with a valid relationship to the currency code
you selected display.
Note: Open items that do not have a currency relationship defined between the
currency code you selected display in transaction currency. You cannot apply
the payment to the open item because the currency relationship does not exist.
Updated Files
ARADJUST - Creates application adjustment record.
ARAPPLIED - Creates application record.
ARCUSTOMER - Updates customer record with payment statistic.
ARCUSTPER - Updates customer period record with payment and application
statistics.
ARDRAFTS -
AROITEMS - Updates open item record with applied and adjust amounts.
AROPIVOT -
AROPTR -
ARPAYMENT - Creates payment records.
ARPROCLEVL - Updates process level with used flag.
ARREASON - Updates reason code file with used flag.
ARSADJUST - Creates temporary application adjustment records, deleted by
process function.
ARSAPPLIED - Creates temporary application records, deleted by process
function.
ARUADJUST -
ARUOIHDR -
CBBANKINST - Used as part of payment code validation.
CUSTDESC - Validates customer description record.
NATBALANCE - Used as part of national account validation.
Referenced Files
ACACTIVITY -
ACACTMXVAL -
ACAMCODE -
ACASSIGN -
ACCNTRACT -
ACLEVEL -
ARAPSELECT -
ARCOMP - Updates company record with last chargeback number used.
ARCUSTGRP - Used to validate customer group.
ARDISTRIB - Validates tax point distribution status.
AROIHDR - Creates open item header record for credit memo creation.
ARPYMNTHDR - Validates payment header record.
CUACCT - Used as part of currency validation.
CUCONV - Used as part of currency validation.
CURELAT -
GLADDRESS - Validates general ledger company information.
GLCHART - Used as part of general ledger account validation.
GLCODES - Used to validate system control.
GLINTCO - Used to validate inter company general ledger relationships.
GLSYSTEM - Used as part of general ledger account validation.
MXCATDEF -
MXELEMENT -
MXLISTHDR -
MXLISTMBR -
NATACCT - Used to validate national account customer relationship.
AR30.4 - Line Item Application
Use AR30.4 (Line Item Application) to enter and apply cash to individual line
items. This is the fourth of four forms used for cash application. You can
only apply cash to transactions with valid line items created in AR42.8 (Line
Item Entry) or interfaced from an external source.
Note: Transactions that do not have valid line items will display in AR30.4.
For transactions with a single due date, an open amount will be displayed, but
no line item details will be present. For transactions that have multiple
payment obligations (multiple due dates) each obligation will display as a
line item without an item number.
Before you enter cash on this form, the batch must be defined in AR20.1 (Cash
Batch), AR570 (Lock Box Interface), AR575 (Payment1 Interface) or AR580
(Payment2 Interface). You can apply payments from unreleased and released
payment batches from this form.
If you select a valid transaction number and transaction type and leave the
Customer number field blank, the system automatically assigns the payment to
the customer.
When you select an item for cash application, AR30.4 creates application
select records. No actual applications are processed until you release the
cash batch, process the selected applications using form action Process ("X"),
or until you run AR130 (Automatic Cash Application) with the Selected Items
Only option.
To apply cash to a line item, select the Apply line action next to the line
item number.
You can apply a payment to a credit from this form. Select the Apply line
action next to the credit memo line items, and type the amount of the credit
that you want combined into the payment in the Open Amount field. The amount
of the payment will be increased by the amount of the credit.
Selected items are noted by an asterisk (*) in the Selected column ("S"). Once
items are selected, you can choose the More button ("*") to open the
Adjustments subform to create application adjustments, such as discounts or
shortages for an invoice or debit memo or to change an application amount.
You can undo your selections at any point before processing by using form
action Unselect ("U").
Buttons are provided for additional processing functions. Choose the Memo
button to create chargeback memos. Choose the Writeoff button to writeoff a
payment. For additional information on these functions, access the particular
subform and read the form help.
Updated Files
ACCOMMIT -
ACCOMMITX -
ARADJUST - Creates application adjustment record.
ARAPMUF -
ARAPPLIED - Creates application record.
ARCOMP - Updates company record with last chargeback number used.
ARCUSTOMER - Updates customer record with payment statistic.
ARCUSTPER - Updates customer period record with payment and application
statistics.
ARDISTRIB - Creates distribution record for credit memo creation.
AROIHDR - Creates open item header record for credit memo creation.
AROITEMS - Updates open item record with applied and adjust amounts.
AROPIVOT -
AROPTR -
ARPAYMENT - Creates payment records.
ARPROCLEVL - Updates process level with used flag.
ARPYMNTHDR - Updates payment batch header record with last payment sequence
number, count, and amount.
ARREASON - Updates reason code file with used flag.
ARREMIT - Creates payment remit records.
ARSADJUST - Temporary cash application adjustment record created.
ARSAPPLIED - Temporary cash application record created.
ARSUMMARY - Updates summary record with application statistics.
ARUADJUST -
ARUDISTRIB -
ARUOIHDR -
ARUPMNTHDR -
ARUSADJUST -
CBBANKENT - Used as part of cash ledger validation.
CBBANKINST - Used as part of payment code validation.
CBCASHCODE - Used as part of cash code validation.
CBCPYCASH - Used as part of cash ledger validation.
CBDISTRIB - Used as part of cash ledger validation.
CBTRANS - Creates cash ledger transaction record.
CUSTDESC - Validates customer description record.
NATBALANCE - Used as part of national account validation.
TXCODEMAST - Validates tax code flag.
TXCOMPANY - Validates tax code company.
TXTAXCODE - Validates tax codes.
TXTAXTABLE - Validates tax table transaction records.
TXTAXTRAN - Creates tax transaction records for distribution taxable
distribution lines.
Referenced Files
ACACCTCAT -
ACACTGRP -
ACACTIVITY -
APACCRCODE - Used as part of vendor validation.
APCOMPANY - Used as part of vendor validation.
APVENGROUP - Used as part of vendor validation.
ARAPSELECT -
ARCODE - Used to validate general ledger accounts receivable code.
ARCUSTGRP - Used to validate customer group.
ARREMIT - Creates payment remit records.
ARRTM - Used in payment display processing.
CBADJUST - Used as part of cash ledger validation.
CBBALANCE - Used as part of cash ledger validation.
CBSTATEMNT -
CBSTMTDTL -
CBUSER - Used as part of cash ledger validation.
CBUSRCLASS - Used as part of cash ledger validation.
CUACCT - Used as part of currency validation.
CUCONV - Used as part of currency validation.
CURELAT -
CUSTORDER -
GLADDRESS - Validates general ledger company information.
GLCHART - Used as part of general ledger account validation.
GLCODES - Used to validate system control.
GLINTCO - Used to validate inter company general ledger relationships.
GLSYSTEM - Used as part of general ledger account validation.
NATACCT - Used to validate national account customer relationship.
OECOMPANY -
SYSTEMCODE -
TXTAXRATE - Validates tax rate.
WFSETUP -
AR30.5 - Selection Criteria
Use the Selection Criteria subform to define selection criteria for open
item. All open items that fit the criteria you define will be marked as
selected for application.
Two sets of selection criteria are available; company options and transaction
options. You can combine these two categories of criteria to narrow the
selection process.
Note: The selection process will override any open items that have already
been selected. You can select Yes in the Selected Transactions Only field on
the Transaction form tab to refine the search. This will limit the selection
to items already selected.
If you unselect the transactions marked as selected by the filter the
selection criteria are automatically turned off.
Updated Files
MXLISTHDR -
MXLISTMBR -
Referenced Files
ACACTIVITY -
ACACTMXVAL -
ACAMCODE -
ACASSIGN -
ACCUSTOMER -
ACLEVEL -
ARCOMP - Validates Accounts Receivable company file.
MXCATDEF -
MXELEMENT -
MXLISTDTL -
MXOBJCAT -
AR30.6 - Adjustments
Use the Adjustments subform to define and maintain application adjustments.
Choose the More button to define GL accounts for the adjustments.
Updated Files
ARSADJUST - Temporary cash application adjustment record created.
ARSAPPLIED - Temporary cash application record created.
ARUOIHDR -
ARUSADJUST -
CBBANKINST -
Referenced Files
ARAPSELECT -
ARCOMP - Validates accounts receivable company.
ARCUSTGRP -
ARCUSTOMER -
AROIHDR - Used to validate open item header record.
AROITEMS - Used to validate invoice, credit memo, or debit memo.
ARPAYMENT -
ARPROCLEVL - Used to validate process level.
ARPYMNTHDR -
ARREASON - Validates reason code record.
CUCONV -
CURELAT -
GLADDRESS -
GLCHART -
GLSYSTEM -
AR30.7 - Chargeback Memo
Use the Chargeback Memo subform to create and maintain chargeback memos.
Choose the More button to access the Adjustment GL Accounts subform. Use the
subform to define general ledger account information for the adjustment.
Updated Files
ARSADJUST - Temporary cash application adjustment record created.
ARUSADJUST -
Referenced Files
ARAPSELECT -
ARCOMP - Validates Accounts Receivable company file.
ARCUSTOMER - Used to validate customer.
ARPAYMENT - Creates payment records.
ARPROCLEVL - Used to validate process level.
ARPYMNTHDR - Validates payment header record.
ARREASON - Validates reason code record.
ARSAPPLIED - Temporary cash application record created.
CUCONV - Used as part of currency validation.
CURELAT -
GLSYSTEM - Used as part of general ledger account validation.
NATACCT - Used to validate national account customer relationship.
AR30.8 - Range Application
Use the Range Application subform to apply cash to a range of transactions
based on criteria you define.
Important: Unlike AR30.1 (Entry and Application), AR30.2 (Entry and Speed
Application), and AR30.4 (Line Item Application), this subform does not create
select records, all applications are immediately applied.
If you enter a transaction number that is not valid for the transaction type
you selected, the system attempts to find a transaction with that transaction
number, but of a different type. The second transaction type is based on an
ascending order of transaction types; credit memos, debit memos, and invoices.
Examples:
If the initial transaction type is invoices, the system will check all credit
memos next, then all debit memos for a matching transaction number.
If the initial transaction type is debit memos, the system will check all
invoices next, then all credit memos for a matching transaction number.
If the initial transaction type is credit memos, the system will check all
debit memos next, then all invoices for a matching transaction number.
Updated Files
ARADJUST - Creates application adjustment record.
ARAPPLIED - Creates application record.
ARCOMP - Updates company record with last chargeback number used.
ARCUSTOMER - Updates customer record with payment statistic.
ARCUSTPER - Updates customer period record with payment and application
statistics.
AROIHDR - Creates open item header record for credit memo creation.
AROITEMS - Updates open item record with applied and adjust amounts.
AROPIVOT -
AROPTR -
ARPAYMENT - Creates payment records.
ARPROCLEVL - Updates process level with used flag.
ARREASON - Updates reason code file with used flag.
ARSADJUST - Temporary cash application adjustment record created.
ARUADJUST -
ARUOIHDR -
ARUSADJUST -
CBBANKINST - Used as part of payment code validation.
CUSTDESC - Validates customer description record.
NATBALANCE - Used as part of national account validation.
Referenced Files
ARAPSELECT -
ARCUSTGRP - Used to validate customer group.
ARDISTRIB - Validates tax point distribution status.
ARPYMNTHDR - Validates payment header record.
ARRTM - Used in payment display processing.
ARSAPPLIED - Temporary cash application record created.
CUACCT - Used as part of currency validation.
CUCONV - Used as part of currency validation.
CURELAT -
GLADDRESS - Validates general ledger company information.
GLCHART - Used as part of general ledger account validation.
GLCODES - Used to validate system control.
GLSYSTEM - Used as part of general ledger account validation.
NATACCT - Used to validate national account customer relationship.
AR30.9 - Speed Entry
Use the Speed Entry subform to speed apply cash. This subform does not
display open items; you must directly select them for cash application. You
cannot apply cash to items that have already been selected in AR30.1 (Entry
and Application), AR30.2 (Entry and Application Speed) or AR30.4 (Line Item
Application).
Note: This subform creates application select records. To process applications
entered from this subform, use AR30.1, AR30.2 or AR30.4.
Updated Files
AROPTR -
ARPAYMENT - Creates payment records.
ARSADJUST - Temporary cash application adjustment record created.
ARSAPPLIED - Temporary cash application record created.
Referenced Files
ARAPSELECT -
ARCOMP - Validates Accounts Receivable company file.
ARCUSTOMER - Used to validate customer.
AROIHDR - Used to validate open item header record.
AROITEMS - Used to validate invoice, credit memo, or debit memo.
ARPROCLEVL - Used to validate process level.
ARREASON - Validates reason code record.
CUCONV -
CURELAT -
GLCODES -
GLINTCO -
GLSYSTEM -
NATACCT - Used to validate national account customer relationship.
INVOKED Programs
ACCL
API4
ACAC
IFCU
IFSG
IFAC
IFAU
SLSE
SLSU
IFOB
IFRS
IFSC
SLSS
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