EEEXPENSE FILE
Employee Expense
The Employee Expense file contains employee expense records, including cash
paybacks, created in the Lawson Employee Expense system.
REFERENCED BY
AP150 AP155 AP160 AP230 AP240 AP245
AP250 AP32.1 API1.1 API2.1 AR48.3 EE175
EE220 EE275 EE30.1 EE90.2 EEI1.1 POIJ.1
AP55.1 EE230 EE235
UPDATED BY
AP300 AP305 EE135 EE20.2 EE20.3 EE20.4
EE35.1 EE35.2 EE520
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
EXP-COMPANY Numeric 4 EE20.2 EE20.4
Company The company number. Must be a valid EE520
record in the Accounts Payable Company
file.
EXP-VENDOR Alpha 9 (Right Justified) EE20.2 EE20.4
Employee The employee number. Must be a valid EE520
vendor record in the Accounts Payable
Vendor file.
EXP-EXPENSE-NBR Alpha 10 EE20.2 EE20.4
Expense Number A unique number assigned to the EE520
employee expense.
EXP-EXPENSE-TYPE Alpha 1 EE20.2 EE20.4
Expense Type Identifies the type of employee EE520
expense. Valid values are:
E = Expense.
P = Cash Payback.
EXP-DESCRIPTION Alpha 30 (Lower Case) EE20.2 EE20.4
Description The description assigned to the EE520
employee expense report.
EXP-REC-STATUS Numeric 1 EE135 EE20.2
Record Status The record status of the expense. Valid EE20.4 EE35.1
values are: EE35.2 EE520
0 = Unreleased.
1 = Released.
9 = Posted by EE175 (for company-paid
expenses only).
EXP-APPROVAL-CODE Alpha 3 EE20.2 EE20.4
Approval Code The approval code assigned to the EE35.2 EE520
employee expense. Used for approving
advances and expenses before they can be
released to the Accounts Payable system.
Must be a valid record in the Approval
Code file.
EXP-EXPENSE-DATE Numeric 8 (yyyymmdd) EE20.2 EE20.4
Expense Date The date the expense was incurred. EE520
EXP-DUE-DATE Numeric 8 (yyyymmdd) EE20.2 EE20.4
Due Date This field is not used. EE520
EXP-DISTRIB-DATE Numeric 8 (yyyymmdd) EE20.2 EE20.4
Post Date The date used for posting expense EE520
distributions to the general ledger.
EXP-TRAN-EXP-AMT Signed 15.2 EE20.2 EE20.4
Transaction Expense The total amount the employee expense. EE520
Amount Includes both company-paid and
employee-paid expenses. Must be entered
in company base currency. This field
contains the same value as the Base
Currency Expense Amount field.
EXP-TRAN-ND Numeric 1 EE20.2 EE20.4
Transaction Number The number of decimal positions defined EE520
of Decimals for the currency of the expense.
EXP-BASE-EXP-AMT Signed 15.2 EE20.2 EE20.4
Base Currency The amount of the employee expense in EE520
Expense Amount the company base currency.
EXP-BASE-TAX-AMT Signed 15.2 EE20.2 EE520
Base Currency Tax The total tax amount of the expense in
Amount the company base currency.
EXP-BASE-EMP-PAID Signed 15.2 EE20.2 EE20.4
Base Curr Employee The total employee-paid amount of the EE520
Paid Amount expense in the company base currency.
EXP-PROC-LEVEL Alpha 5 EE20.2 EE20.4
Process Level The process level assigned to the EE520
employee expense. Must be a valid record
in the Accounts Payable Process Level
file.
EXP-DEF-ACCT-UNIT Alpha 15 EE20.2 EE20.4
Default Accounting The default general ledger accounting EE520
Unit unit assigned to the employee expense.
Defaults on all distributions entered
for the expense.
EXP-ACTIVITY Alpha 15 EE20.2 EE20.4
Activity The default activity assigned to the EE520
expense. Defaults on detail lines
entered for the expense. Must be a valid
record in the Lawson Activity Management
system.
EXP-BILLABLE Alpha 1 EE20.2 EE20.4
Billable Indicator Indicates whether the expense is EE520
billable to a third party. Used for
informational purposes only. Valid
values are:
N = No.
Y = Yes.
EXP-CASH-CODE Alpha 4 EE20.2 EE20.4
Cash Code The cash code assigned to the employee EE520
expense. Represents the bank account the
expense is paid from. Must be a valid
record in the Cash Code file.
EXP-ACCR-CODE Alpha 4 EE20.2 EE20.4
Invoice Accrual Code The invoice accrual code assigned to EE520
the employee expense. Used to default a
general ledger accrual account to the
expense. Must be a valid record in the
Invoice Accrual Code file.
EXP-HLD-CODE Alpha 4 EE20.2 EE20.4
Hold Code The hold code assigned to the employee EE35.2 EE520
expense, if assigned. Used to prevent
the expense from being scheduled for
payment in the Lawson Accounts Payable
system. Must be a valid invoice hold
code record in the Hold Code file.
EXP-HOLD-TYPE Alpha 1 EE20.2 EE20.4
Hold Type Indicates the type of invoice hold code EE35.2 EE520
assigned to the employee expense. Valid
values are:
T = Temporary. Upon release to Accounts
Payable, the expense will be held for
only one payment cycle. AP170 (Payment
Closing) removes the hold code from the
expense record.
P = Permanent. Upon release to Accounts
Payable, the expense will be held until
you remove the hold code from the
expense record.
Blank. A hold code is not assigned to
the employee expense.
EXP-REL-FOR-PMT Alpha 1 EE20.2 EE20.4
Release For Payment Indicates whether the expense can be EE35.2 EE520
released to Accounts Payable. Valid
values are:
Y = Yes.
N = No.
EXP-REFERENCE Alpha 10 (Lower Case) EE20.2 EE20.4
Reference The default reference assigned to the EE520
employee expense. Defaults on
distributions entered for the expense.
EXP-DIST-DESCRIPT Alpha 30 (Lower Case) EE20.2 EE20.4
Distribution The default description assigned to the EE520
Description expense. Defaults on distributions
entered for the expense.
EXP-DIST-COMPANY Numeric 4 EE20.2 EE20.4
Posting Company The company the expense will be posted EE520
to. Must be a valid record in the
General Ledger Company file.
EXP-CURRENCY-CODE Alpha 5 EE20.2 EE20.4
Currency Code This field contains the company base EE520
currency code established in Company
(GL10.1 ).
EXP-DEF-CNV-RATE Percent 14.6 (Percent) EE20.2 EE20.4
Default Exchange The exchange rate used to convert the EE520
Rate transaction expense amount to the
company base currency.
EXP-CURR-EFF-DATE Numeric 8 (yyyymmdd) EE20.2 EE20.4
Currency Effective The effective date for the currency EE520
Date exchange rate.
EXP-TRANS-NBR Alpha 10 (Right Justified) EE20.2
Expense Number The payment number assigned to the
employee expense if paid with a manual
payment. This field is zero for an
expense payment issued with a system
payment in Accounts Payable.
EXP-BANK-INST-CODE Alpha 3 EE20.2 EE20.4
Cash Payment The payment code assigned to the EE520
Transaction Code employee expense. Represents a type of
cash payment. Must be a valid cash
payment type transaction code record in
the Bank Transaction Code file.
EXP-CHECK-DATE Numeric 8 (yyyymmdd) EE20.2
Payment Date The date assigned to the manual
payment. This date is assigned to
general ledger transactions created for
the payment.
EXP-CHECK-AMT Signed 15.2 EE20.2
Payment Amount The manual payment amount issued for
the employee expense. Defaults the
company base currency employee-paid
expense amount.
EXP-CROSS-REF Alpha 10 EE20.2 EE20.4
Cross Reference The cross reference value assigned to EE520
the employee expense.
EXP-LAST-DIST-SEQ Numeric 4 EE20.3 EE20.4
Last Distribution A system-assigned number used to track EE520
Sequence Nbr the last distribution entered for the
employee expense.
EXP-BASE-DIST-TOT Signed 15.2 EE20.3 EE20.4
Base Curr The total expense distribution amount EE520
Distribution Amount entered for the employee expense. This
amount is in the company base currency.
EXP-BASE-EMP-TOT Signed 15.2 EE20.3 EE20.4
Base Curr Employee The total employee-paid expense amount EE520
Paid Amount in the company base currency.
EXP-BASE-TAX-TOT Signed 15.2 EE20.3 EE20.4
Base Currency Tax The total tax amount for the employee EE520
Amount expense in the company base currency.
EXP-TRANS-IDENT Numeric 10 EE20.2 EE520
Transaction ID A unique system-generated
identification value assigned to the
transaction to make this record unique.
EXP-INVOICE-GROUP Alpha 4 EE20.2 EE20.4
Invoice Group The user-defined invoice group assigned EE520
to the employee expense. AP150 (Cash
Requirements) has an option to select
all transactions assigned the same
invoice group.
EXP-ACCT-CATEGORY Alpha 5 EE20.2 EE20.4
Account Category The default account category assigned EE520
to the employee expense. Defaults on
detail lines entered for the expense.
Must be a valid record in the Lawson
Activity Management system.
EXP-APPROVED-FLAG Alpha 1 EE20.2 EE20.4
Approved Indicates whether the expense is EE520
approved for payment. Valid values are:
Y = Yes.
N = No.
D = Disapproved.
EXP-REMIT-TO-CODE Alpha 4 EE20.2 EE20.4
Remit To Location The remit to location assigned to the EE520
Code expense. Represents an alternate
remittance address for the employee.
Must be a valid record in the Vendor
Location file.
EXP-JRNL-BOOK-NBR Alpha 12 EE20.2 EE20.4
Journal Book The journal book assigned to the EE520
transaction.
EXP-PAY-GROUP Alpha 4 EE20.2 EE20.4
Pay Group The pay group associated with the EE520
expense. Must be a valid record in the
Pay Group file.
EXP-CREATE-DATE Numeric 8 (yyyymmdd) EE20.2 EE20.3
Creation Date The creation date. EE20.4 EE520
EXP-OUT-BAL-DIST Derived
Out of Balance Indicates that distributions for the
Distributions employee expense are out of balance.
EXP-OUT-BAL-EMP Derived
Out of Balance Indicates that employee-paid
Employee Dist distributions for the expense are out of
balance.
EXP-OUT-BAL-TAX Derived
Out of Balance Tax Indicates that tax distributions for
the employee expense are out of balance.
EXP-AP-STATUS Derived
AP Record Status The record status of the employee
expense in the Lawson Accounts Payable
system. Valid values are:
1 = Released.
9 = Historical.
Blank. Not released to Accounts Payable.
EXP-CB-CHECK-DATE Derived
Cb Check Date
EXP-JBK-SEQ-NBR Numeric 10 EE20.2 EE520
Journal Book The journal book sequence number
Sequence Number assigned to a journal book transaction
when it is added or interfaced to the
Lawson system. Used only when Auto
Journal Book Seq Nbr is set to Yes in
GL10.1 (Company).
EEEXPENSE FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
EXPSET1 COMPANY This index is used to access employee AP150 AP155
VENDOR expense records for a specific employee AP160 AP230
EXPENSE-NBR and company. AP240 AP245
AP250 AP300
AP305 AP32.1
API1.1 API2.1
AR48.3 EE135
EE175 EE20.1
EE20.3 EE20.4
EE220 EE275
EE30.1 EE35.1
EE35.2 EE520
EE90.2 EEI1.1
POIJ.1
EXPSET2 COMPANY This index is used to access unreleased AP55.1 EE20.2
REC-STATUS expense records for an employee. EE20.3 EE20.4
VENDOR KeyChange EE230
EXPENSE-NBR
EXPENSE-TYPE
EXPSET3 COMPANY This index is used to access unreleased EE135 EE220
APPROVAL-CODE employee expense records for a specific EE235 EE35.2
VENDOR approval code.
EXPENSE-NBR KeyChange, Subset
Where (REC-STATUS = Zeroes )
EXPSET4 COMPANY KeyChange
VENDOR
EXPENSE-DATE*
EXPENSE-NBR
EEEXPENSE FILE RELATIONS
ONE TO ONE RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Apcompany APCOMPANY Required
EXP-COMPANY -> CPY-COMPANY (CPYSET1)
Apinvoice APINVOICE Not Required
EXP-COMPANY -> API-COMPANY
EXP-VENDOR -> API-VENDOR
EXP-EXPENSE-NBR -> API-INVOICE
Zeroes -> API-SUFFIX
Zeroes -> API-CANCEL-SEQ
Appayment APPAYMENT Not Required
EXP-COMPANY -> APP-COMPANY
EXP-VENDOR -> APP-VENDOR
EXP-EXPENSE-NBR -> APP-INVOICE
Zeroes -> APP-SUFFIX
Zeroes -> APP-CANCEL-SEQ
1 -> APP-SEQ-NBR
Zeroes -> APP-VOID-SEQ
Apvenmast APVENMAST Required
CPY-VENDOR-GROUP -> VEN-VENDOR-GROUP
EXP-VENDOR -> VEN-VENDOR
Cbcashform CBCASHFORM Required
APP-CASH-CODE -> CCF-CASH-CODE
APP-BANK-INST-CODE -> CCF-BANK-INST-CODE
Cbcheck CBCHECK Not Required
APP-CASH-CODE -> CHK-CASH-CODE
APP-BANK-INST-CODE -> CHK-BANK-INST-CODE
APP-TRANS-IDENT -> CHK-TRANS-IDENT
Eeapproval EEAPPROVAL Not Required
EXP-COMPANY -> EAP-COMPANY
EXP-APPROVAL-CODE -> EAP-APPROVAL-CODE
Glsystem GLSYSTEM Required
EXP-COMPANY -> GLS-COMPANY
EEEXPENSE FILE RELATIONS
ONE TO MANY RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Eeadvance EEADVANCE
EXP-COMPANY -> EEA-COMPANY
EXP-VENDOR -> EEA-VENDOR
EEA-ADVANCE-NBR
Eedistrib EEDISTRIB Delete Cascades
EXP-COMPANY -> EED-COMPANY
EXP-VENDOR -> EED-VENDOR
EXP-EXPENSE-NBR -> EED-EXPENSE-NBR
EED-SEQ-NBR
Eematching EEMATCHING
EXP-COMPANY -> EEM-COMPANY
EXP-VENDOR -> EEM-VENDOR
EXP-EXPENSE-NBR -> EEM-EXPENSE-NBR
EEM-ADVANCE-NBR
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