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AP05.1 - Bill of Exchange Accrual Code
**Form Purpose
Use Bill of Exchange Accrual Code (AP05.1) to define and maintain bill of
exchange accrual codes. Bill of exchange accrual codes are used only by pay
groups that make acceptance accounting general ledger entries (Yes selected in
the Acceptance Accounting field in AP01.1 (Pay Group)).
A bill of exchange accrual code links a general ledger acceptance account to
a bill of exchange. Bill of exchange accrual codes follow a default hierarchy
that ultimately assigns the codes to bills of exchange during acceptance in
AP28 (Bill of Exchange Acceptance by Vendor).
Updated Files
ADDRDATA -
APDRFTCDES - Creates and updates bill of exchange accrual codes.
Referenced Files
GLADDRESS -
GLCHART - Used in general ledger common routine.
GLSYSTEM - Edits the system code.
INSTCTRYCD -
AP05.2 - Invoice Accrual Code
**Form Purpose
Use Invoice Accrual Code (AP05.2) to define and maintain invoice accrual
codes. An invoice accrual code links a general ledger accrual account to an
invoice.
The accrual account you select for an invoice accrual code is used to offset
general ledger entries made between the payment of an invoice by AP170
(Payment Closing) and the distribution of an invoice by AP175 (Invoice
Distribution Closing).
Invoice accrual codes follow a system default hierarchy that ultimately
assigns the codes to invoices in AP20 (Invoice Entry).
Updated Files
ADDRDATA -
APACCRCODE - Creates invoice accrual code records.
Referenced Files
APCOMPANY - Edits the company number. A complete general ledger company
must exist to add an invoice accrual code.
GLADDRESS -
GLCHART - Used in general ledger common routine.
GLSYSTEM - Edits the general ledger system code.
INSTCTRYCD -
AP05.3 - Distribution Code
**Form Purpose
Use Distribution Code (AP05.3) to define and maintain distribution codes for
a company. You can use distribution codes in place of entering expense
distribution lines during invoice entry. Distribution codes automatically
default one or more general ledger distribution accounts to an invoice.
You can define distribution code lines with flat amounts, percentages, or
blank amounts (a "shell") to be filled in during invoice entry. When you use a
distribution code that has a percentage defined for each line, any "extra"
distribution amount caused by rounding is included in the last distribution
line.
If you would like to charge multiple accounting units and accounts, select
Service in he Edit Accounts field and add or modify the account details. You
must use Percent values (amounts are not allowed when charging multiple
accounting units and accounts) and the total percentage must equal 100
Distribution codes follow a system default hierarchy that ultimately assigns
the codes to invoices in AP20 (Invoice Entry).
**More Information
An asterisk displays next to the Unit button if units information is defined
for a distribution line. An asterisk displays next to the AM button if asset
information is defined for a distribution line.
Updated Files
APDISTCODE - Creates distribution code records.
APDISTHDR -
APUDISTCD -
Referenced Files
AMASSET -
AMLOCATION -
AMLOCDTL -
AMTEMPLATE -
APCOMPANY - Edits the accounts payable company number. A valid company
number must exist to add a valid distribution code record.
GLINTCO - Edits a valid intercompany relationship.
POCOMPANY -
POVAGRMTLN -
AP05.4 - Hold Code
**Form Purpose
Use Hold Code (AP05.4) to define and maintain hold codes for a vendor group.
You assign hold codes to vendors and invoices to prevent invoices from being
scheduled for payment. You can define hold codes for use on vendors, invoices,
or both.
You define hold codes as either permanent or temporary holds. Permanent hold
codes remain assigned until you remove them. Temporary hold codes remain
assigned for one payment cycle and are automatically removed when you run
AP170 (Payment Closing) to close the payment cycle.
Updated Files
APHOLDCODE - Creates hold code records.
Referenced Files
APHLDINV -
APVENGROUP - Edits the vendor group.
AP05.5 - Income Code
**Form Purpose
Use Income Code (AP05.5) to define and maintain income codes for a company.
Income codes are used to track a vendor's taxable income, such as 1099
reportable income, for reporting or withholding purposes.
**More Information
You can assign an income code to a vendor class in AP00.3 (Vendor Class), to
a vendor or vendor location in AP10 (Vendor), or to an invoice in AP20
(Invoice Entry), AP30 (Invoice Maintenance), or AP45.1 (Reportable Income
Adjustment). Run AP245 (Reportable Income Report) to list reportable income
that has been tracked by the application. You can create 1099 reportable
income tax forms or tapes by running AP145 (1099 Forms Creation) or AP146
(1099 Tape Creation). Income codes follow a system default hierarchy that
ultimately assigns the codes to invoices in AP20 (Invoice Entry).
Updated Files
APINCCODE - Creates income code records.
Referenced Files
None.
AP05.6 - Authority Code
**Form Purpose
Use Authority Code (AP05.6) to define and maintain authority codes for a
company that has Yes selected in the Invoice Approval field and No selected in
the Batch Release field in AP00.4 (Company).
An authority code represents a person or department responsible for approving
a registered invoice. You must assign an authority code to a registered
invoice in AP20 (Invoice Entry) or AP26.1 (Invoice Release) before you can
release the invoice for further processing.
Updated Files
APAUTHOR - Creates authority code records.
Referenced Files
APAUTHBUY -
APCOMPANY - Edits the company number. A complete general ledger company
must exist to add a valid authority code.
POCOMPANY -
AP05.7 - Discount Code
**Form Purpose
Use Discount Code (AP05.7) to define and maintain discount codes. A discount
code links a general ledger discount account to an invoice.
The discount account you select for a discount code is used to record invoice
discount amounts to a separate general ledger account in AP170 (Payment
Closing).
Discount codes follow a system default hierarchy that ultimately assigns the
codes to invoices in the invoice entry forms (AP20.x).
Updated Files
ADDRDATA -
APDISCCODE -
Referenced Files
APCOMPANY -
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
AP05.8 - Income Withholding Code
**Form Purpose
Use Income Withholding Code (AP05.8) to define and maintain income
withholding codes. An income withholding code links an income withholding
accrual account to an invoice. Income withholding codes are used to track
reportable income withholding for vendors.
Updated Files
ADDRDATA -
APWTHCODE -
Referenced Files
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
INVOKED Programs
IFAC
ACAC
ACCL
ACTA
API4
IFCU
IFOB
IFSG
IFLU
IFAU
SLSE
SLSU
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