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BN32.1 - Employee Benefit Changes
**Form Purpose
Use Employee Benefit Changes (BN32.1) to change or stop an employee's benefit.
This form displays all benefit plans in which the employee is enrolled. You
determine which benefits display by defining an As of Date. Plans do not
display that have a stop date before the As of Date.
Important If an employee's coverage or contributions change, Lawson
recommends that you do not change the employee's current benefit. Instead,
stop the current benefit and re-enter the employee in the same plan with the
new coverage and contributions. This provides an online audit trail of
changes. You can re-add a benefit by choosing the Add button and using the
Benefit Add subform.
**Processing Effect
When you stop an employee's benefit, the Benefits application stops
deductions for the employee in PR14.1 (Employee Deduction). If you stop a
benefit plan under a flex plan, the application stops the standard time record
if one exists for the employee in PR30.1 (Standard Time Record). If you re-add
the benefit, the application creates new deductions for the employee in PR14.1
and a standard time record in PR30.1, if applicable.
Updated Files
BENEFIT - The Employee Benefit file contains employee benefit records
for all benefit types.
The Employee Benefit file is the main file updated by this
program.
BNCOMMENTS - The Benefit Comments file is used when employee benefit type
comments are deleted when the last benefit record is deleted.
BNTRANS -
EMDEDMASTR - The Employee Deduction file is accessed by this program.
EMPFLEXDOL - The Employee Flex Dollar file is used to verify flex dollars.
EMPFLEXREM - The Employee Flex Period Dollars file is accessed by this
program.
EMPINVEST - The Employee Investment file is updated with the stop date if
the benefit type is a defined contribution and benefit and
employee records are deleted.
EMPLOYEE - The Employee file is updated with the last deduction sequence.
HRDEPBEN - The Dependent Benefits file is accessed by this program.
HRHISTORY - The HR History file is accessed to retrieve salary information.
PRREGPARM -
STANDTIME - Records are deleted from the Payroll Standard Time Record file
if the benefit type is a defined contribution and the benefit
is deleted and updated or if the benefit is recreated.
Referenced Files
BENEFICRY - The Beneficiary file is used to verify beneficiaries.
BNACCOUNTS - The Benefit Accounts file validates general ledger override
account information.
BNANNENR -
BNCOMPANY - The Benefit Company Parameters file is used to verify company
information.
BNCOVDFT - The Benefit Coverage Defaults file verifies whether a coverage
option is needed and that coverage defaults exist.
BNCOVERAGE - The Benefits Coverage file is accessed to verify the start
date and group name and to retrieve benefit coverage
information.
BNCOVOPT - The Benefits Coverage Options file is accessed to retrieve the
covered dependents and to determine if the option is active.
BNFAMSTS -
BNINVEST -
BNNEWHIRE -
BNPLNENR -
BNPOSTCODE - The Benefits Postal Code file validates the employee's home
postal code.
BNPRMOPT - The Benefits Premium Option file is accessed to verify that
premium options exist and to retrieve the rate table.
BNWAIT - The Benefit Waiting Period file retrieves waiting period
information.
CODA - The Cash/Deferred Account History file is accessed to ensure a
benefit is not deleted if account history exists for defined
contribution plans.
COMPHIST - The Employee Compensation History file is accessed to ensure a
benefit is not deleted from a defined contribution or a defined
benefit plan if company history records exist.
CONTRDETL - The Contribution Schedule Detail file is used to verify
contribution schedule detail.
DEDCODE - The Deduction file is used to verify benefit deductions.
DEDFREQTBL - The Frequency Table file is used to verify deduction cycles
for deductions created.
EMDEPEND - The Employee Dependent file is used to access employee
dependent files.
EMTAMASTR - The Employee Time Accrual Master file is accessed by this
program.
FLEXDOLLAR - The Flex Dollars file is used to verify flex dollars.
FLEXPLAN - The Flex Benefit Plan file is used to verify flex plans.
GLCODES -
GLINTCO -
GLSYSTEM -
HRHISTORY - The HR History file is accessed to retrieve salary information.
HRSECLEV - The Employee Security Level file is accessed by this program.
JOBCODE - The Job Code Parameters file is used to verify job code annual
hours.
NAVIGATE - The Benefit Entry Navigation file contains the navigation
records.
OCCURTYPE -
ONETMDED - The Payroll One-time Deduction file is accessed by this
program.
PADICT -
PAEMPLOYEE - The Employee Personnel Information file is used to verify
employees.
PARTBEN - The Participant Benefit file contains COBRA and Retiree
benefits.
PARTICIPNT -
PASCRTY - The Data Item Attribute Parameters file is used to determine
whether a field should be logged in the logfile.
PAYDEDUCTN - The Payroll Deduction file is accessed to ensure benefits are
not deleted if a deduction exists.
PAYMASTR -
PCODES -
PGEMPLOYEE - The Employee Group Employees file is used to verify employees
in an employee group.
PGSELECT - The Employee Group Selection Criteria file is accessed to
determine if employees belong to more than one group defined in
the benefit file.
PLAN - The Benefit Plan file is used to verify dental plans.
PREMDEDHST - The Employee Deduction History file is accessed by this
program.
PREMIUM - The Benefit Plan Premium file is used to verify premium
amounts.
PROTPAYPRD - The Overtime Pay Period file is accessed to check the pay
period date and compare it to the waiting period date for entry
date timing.
PROTWRKPRD - The Overtime Work Period file is accessed to compare the work
period to the waiting period date.
PROVERTIME - The Overtime file is accessed to verify that a pay plan exists.
PRRATEHIST - The Employee Rate History file is accessed to retrieve the
salary for the "as of" date.
PRSAGDTL - The Step and Grade Schedule Detail file is used to retrieve an
employee's pay rate when the employee has a step and grade
schedule in the Payroll system.
PRSAGHEAD -
PRSYSTEM - The HR Company and Process Levels file is used when payroll
run flags are updated for mid-year or mid-cycle flex changes.
PRTAXAUTH -
PRTAXLEVY - The Payroll Tax Levy file verifies the IRS table found for the
effective year.
PRTAXLOC -
PRTIME - The Employee Pay/Hours History file is accessed to check and
add the hours for enrollment hours checking.
PSGRELATE - The Pay Class/Pay Sum Group Relation file is accessed to
determine if hours from the pay group are included when
counting enrollment hours.
RATETBLDTL - The Rate Table Detail file is accessed by this program.
RATETBLHDR - The Rate Table Header file is accessed to verify the rate
table is set up for the date.
RESTRANS - The Spending Account Transactions file is accessed by this
program.
TAEEMASTER -
BN32.2 - Employee Benefit Detail Changes
**Form Purpose
Use Employee Benefit Detail Changes (BN32.2) to change or stop an employee's
benefit.
This form displays all benefit plans in which the employee is enrolled. You
determine which benefits display by defining an As of Date. Plans do not
display that have a stop date before the As of Date.
Important If an employee's coverage or contributions change, Lawson
recommends that you do not change the employee's current benefit. Instead,
stop the current benefit and re-enter the employee in the same plan with the
new coverage and contributions. This provides an online audit trail of
changes. You can re-add a benefit by choosing the Add button and using the
Benefit Add subform.
**Processing Effect
When you stop an employee's benefit, the Benefits application stops
deductions for the employee in PR14.1 (Employee Deduction). If you stop a
benefit plan under a flex plan, the application stops the standard time
record, if one exists, for the employee in PR30.1 (Standard Time Record). If
you re-add the benefit, the application creates new deductions for the
employee in PR14.1 and a standard time record in PR30.1, if applicable.
Updated Files
BENEFIT - The Employee Benefit file contains employee benefit records
for all benefit types.
BNCOMMENTS - The Benefit Comments file is updated when the last benefit
record is deleted.
BNTRANS -
EMDEDMASTR - The Employee Deduction file is updated on adds and changes.
EMPFLEXDOL - The Employee Flex Dollars file is accessed to verify flex
dollars.
EMPFLEXREM - The Employee Flex Period Dollars file is updated with start
and stop dates.
EMPINVEST - The Employee Benefit Investment file is updated with stop
dates. Investments are also updated if defined contribution
benefits are deleted.
EMPLOYEE - The Employee file is updated with the last deduction sequence.
HRDEPBEN - The HR Dependent Benefit file is updated with the stop dates
and add information.
HRHISTORY - The HR History file is accessed to retrieve salary information.
PRREGPARM -
STANDTIME - The Payroll Standard Time Records file is updated with plan
types of defined contributions.
Referenced Files
BENEFICRY - The Beneficiary file is used to verify beneficiaries.
BNACCOUNTS - The Benefit Accounts file validates general ledger override
account information.
BNANNENR -
BNCOMPANY - The Benefit Company Parameters file is used to verify company
information.
BNCOVDFT - The Benefit Coverage Defaults file is accessed to retrieve
coverage options.
BNCOVERAGE - The Benefits Coverage file is accessed to verify the start
date and group name and to retrieve benefit coverage
information.
BNCOVOPT - The Benefits Coverage Options file is accessed to retrieve the
covered dependents and to determine if the option is active.
BNFAMSTS -
BNINVEST -
BNNEWHIRE -
BNPLNENR -
BNPOSTCODE - The Benefits Postal Code file validates the employee's home
postal code.
BNPRMOPT - The Benefits Premium Option file is accessed to verify that
premium options exist and to retrieve the rate table.
BNWAIT - The Benefit Waiting Period file retrieves waiting period
information.
CODA - The Cash/Deferred Account History file is accessed to ensure a
benefit is not deleted if account history exists for defined
contribution plans.
COMPHIST - The Employee Compensation History file is accessed to ensure a
benefit is not deleted from a defined contribution or a defined
benefit plan if company history records exist.
CONTRDETL - The Contribution Schedule Detail file is used to verify
contribution schedule detail.
DEDCODE - The Deduction file is used to verify benefit deductions.
DEDFREQTBL - The Frequency Table file is used to verify deduction cycles
for deductions created.
EMDEPEND - The Employee Dependent file is used to access employee
dependent files.
EMTAMASTR - The Employee Time Accrual Master file is accessed by this
program.
FLEXDOLLAR - The Flex Dollars file is used to verify flex dollar records.
FLEXPLAN - The Flex Benefit Plan file is used to verify flex plans.
GLCODES -
GLINTCO -
GLSYSTEM -
HRHISTORY - The HR History file is accessed to retrieve salary information.
HRSECLEV - The Employee Security Level file is accessed by this program.
JOBCODE - The Job Code Parameters file is used to verify job code annual
hours.
NAVIGATE - The Benefit Entry Navigation file contains the navigation
records.
OCCURTYPE -
ONETMDED - The Payroll One-time Deduction file is accessed by this
program.
PADICT -
PAEMPLOYEE - The Employee Personnel Information file is used to verify
employees.
PARTBEN - The COBRA Participant Benefits file is accessed to retrieve
the coverage options for COBRA participants and retirees.
PARTICIPNT -
PASCRTY - The Data Item Attribute Parameters file is used to determine
whether a field should be logged in the logfile.
PAYDEDUCTN - The Payroll Deduction file is accessed to ensure benefits are
not deleted if a deduction exists.
PAYMASTR -
PCODES -
PGEMPLOYEE - The Employee Group Employees file is used to verify employees
in an employee group.
PGSELECT - The Employee Group Selection Criteria file is accessed to
determine if employees belong to more than one group defined in
the benefit file.
PLAN - The Benefit Plan file is used to verify dental plans.
PREMDEDHST - The Employee Deduction History file is accessed by this
program.
PREMIUM - The Benefit Plan Premium file is used to verify premium
amounts.
PROTPAYPRD - The Overtime Pay Period file is accessed to check the pay
period date and compare it to the waiting period date for entry
date timing.
PROTWRKPRD - The Overtime Work Period file is accessed to compare the work
period to the waiting period date.
PROVERTIME - The Overtime file is accessed to verify that a pay plan exists.
PRRATEHIST - The Rate History file is used to determine the salary as of a
specific date.
PRSAGDTL - The Step and Grade Schedule Detail file is accessed to
retrieve the salary if there is a pay step.
PRSAGHEAD - The Step and Pay Schedule Header file is accessed to retrieve
the salary for an employee with a pay step.
PRSYSTEM - The HR Company and Process Levels file is used when payroll
run flags are updated for mid-year or mid-cycle flex changes.
PRTAXAUTH -
PRTAXLEVY - The Payroll Tax Levy file verifies the IRS table found for the
effective year.
PRTAXLOC -
PRTIME - The Employee Pay/Hours History file is accessed to check and
add the hours for enrollment hours checking.
PSGRELATE - The Pay Class/Pay Sum Group Relation file is accessed to
determine if hours from the pay group are included when
counting enrollment hours.
RATETBLDTL - The Rate Table Detail file is accessed by this program.
RATETBLHDR - The Rate Table Header file is accessed to verify the rate
table is set up for the date.
RESTRANS - The Spending Account Transactions file is accessed by this
program.
TAEEMASTER -
BN32.3 - Benefit Add
**Form Purpose
Use Benefit Add (BN32.3) to add a benefit for an employee. When you transfer
to this subform from either BN32.1 (Benefit Change) or BN32.2 (Employee
Benefit Detail Change), this subform displays the plan type and plan code of
the benefit that you stopped. This allows you to quickly add the new benefit.
Updated Files
BENEFIT - The Employee Benefit file contains employee benefit records
for all benefit types.
BNCOMMENTS - The Benefit Comments file is used when employee benefit type
comments are deleted when the last benefit record is deleted.
BNTRANS -
EMDEDMASTR - The Employee Deduction file is accessed by this program.
EMPFLEXDOL - The Employee Flex Dollar file is used to verify flex dollars.
EMPFLEXREM - The Employee Flex Period Dollars file is accessed by this
program.
EMPINVEST - The Employee Investment file is updated with the stop date if
the benefit type is a defined contribution and benefit and
employee records are deleted.
EMPLOYEE - The Employee file is updated with the last deduction sequence.
HRDEPBEN - The Dependent Benefits file is accessed by this program.
HRHISTORY - The HR History file is accessed to retrieve salary information.
PRREGPARM -
STANDTIME - Records are deleted from the Payroll Standard Time Record file
if the benefit type is a defined contribution and the benefit
is deleted and updated or if
the benefit is recreated.
Referenced Files
BENEFICRY - The Beneficiary file is used to verify beneficiaries.
BNACCOUNTS - The Benefit Accounts file validates general ledger override
account information.
BNANNENR -
BNCOMPANY - The Benefit Company Parameters file is used to verify company
information.
BNCOVDFT - The Benefit Coverage Defaults file is accessed to retrieve
coverage options.
BNCOVERAGE - The Benefits Coverage file is accessed to verify the start
date and group name and to retrieve benefit coverage
information.
BNCOVOPT - The Benefits Coverage Options file is accessed to retrieve the
covered dependents and to determine if the option is active.
BNFAMSTS -
BNINVEST -
BNNEWHIRE -
BNPLNENR -
BNPOSTCODE - The Benefits Postal Code file validates the employee's home
postal code.
BNPRMOPT - The Benefits Premium Option file is accessed to verify that
premium options exist and to retrieve the rate table.
BNWAIT - The Benefit Waiting Period file retrieves waiting period
information.
CODA - The Cash/Deferred Account History file is accessed to ensure a
benefit is not deleted if account history exists for DC plans.
COMPHIST - The Employee Compensation History file is accessed to ensure a
benefit is not deleted from a defined contribution or a defined
benefit plan if company history records exist.
CONTRDETL - The Contribution Schedule Detail file is used to verify
contribution schedule detail.
DEDCODE - The Deduction file is used to verify benefit deductions.
DEDFREQTBL - The Frequency Table file is used to verify deduction cycles
for deductions created.
EMDEPEND - The Employee Dependent file is used to access employee
dependent files.
EMTAMASTR - The Employee Time Accrual Master file is accessed by this
program.
FLEXDOLLAR - The Flex Dollars file is used to verify flex dollar records.
FLEXPLAN - The Flex Benefit Plan file is used to verify flex plans.
GLCODES -
GLINTCO -
GLSYSTEM -
HRHISTORY - The HR History file is accessed to retrieve salary information.
HRSECLEV - The Employee Security Level file is accessed by this program.
JOBCODE - The Job Code Parameters file is used to verify job code annual
hours.
NAVIGATE - The Benefit Entry Navigation file contains the navigation
records.
OCCURTYPE -
ONETMDED - The Payroll One-time Deduction file is accessed by this
program.
PADICT -
PAEMPLOYEE - The Employee Personnel Information file is used to verify
employees.
PARTBEN - The COBRA Participant Benefits file is accessed to retrieve
the coverage options for COBRA participants and retirees.
PARTICIPNT -
PASCRTY - The Data Item Attribute Parameters file is used to determine
whether a field should be logged in the logfile.
PAYDEDUCTN - The Payroll Deduction file is accessed to ensure benefits are
not deleted if a deduction exists.
PAYMASTR -
PCODES -
PGEMPLOYEE - The Employee Group Employees file is used to verify employees
in an employee group.
PGSELECT - The Employee Group Selection Criteria file is accessed to
determine if employees belong to more than one group defined in
the benefit file.
PLAN - The Benefit Plan file is used to verify dental plans.
PREMDEDHST - The Employee Deduction History file is accessed by this
program.
PREMIUM - The Benefit Plan Premium file is used to verify premium
amounts.
PROTPAYPRD - The Overtime Pay Period file is accessed to check the pay
period date and compare it to the waiting period date for entry
date timing.
PROTWRKPRD - The Overtime Work Period file is accessed to compare the work
period to the waiting period date.
PROVERTIME - The Overtime file is accessed to verify that a pay plan exists.
PRRATEHIST - The HR Company and Process Levels file is used when payroll
run flags are updated for mid-year or mid-cycle flex changes.
PRSAGDTL - The Step and Grade Schedule Detail file is accessed to
retrieve the salary if there is a pay step.
PRSAGHEAD - The Step and Pay Schedule Header file is accessed to retrieve
the salary for an employee with a pay step.
PRSYSTEM - The HR Company and Process Levels file is used when payroll
run flags are updated for mid-year or mid-cycle flex changes.
PRTAXAUTH -
PRTAXLEVY - The Payroll Tax Levy file verifies the IRS table found for the
effective year.
PRTAXLOC -
PRTIME - The Employee Pay/Hours History file is accessed to check and
add the hours for enrollment hours checking.
PSGRELATE - The Pay Class/Pay Sum Group Relation file is accessed to
determine if hours from the pay group are included when
counting enrollment hours.
RATETBLDTL - The Rate Table Detail file is accessed by this program.
RATETBLHDR - The Rate Table Header file is used to verify rate table codes.
RESTRANS - The Spending Account Transactions file is accessed by this
program.
TAEEMASTER -
INVOKED Programs
HRHI
HRLO
IFAC
ACAC
ACCL
ACTA
API4
IFCU
IFOB
IFSG
IFLU
IFAU
SLSE
SLSU
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