Interface AP employee expense check to payroll

Where/how are you entering your expense reports? If you're using the (old) EE module with AP, you can't have the reimbursements via Payroll. To do that, you would need the (new) Lawson T&E product.

We would also like to do this but don't currently use the employee expense module. Has anyone accomplished an interface from AP to Payroll to do this? It's basically the opposite of how garnishements work (a deduction set up in PR that flows to AP) but instead a payment in AP that flows to PR. This would create some processing efficiencies and save cutting an extra check as the expense amount would appear on the payroll check.

Not sure what version you're on, but in 8.1 at least, there's a new flag on paycode PR20.4 - non-earnings. It was designed to pay expenses through payroll instead of AP

Joe, you have two options. Probably the easiest is to change whatever interface you have that sends the employee expenses to go to Payroll as time records as non-earning paycodes. That is obviously the easiest option.

The other idea is that you use either ProcessFlow or a custom COBOL program to create an offsetting credit memo in AP and create the payroll time records. You then use AP150 to offset the credit memo against the invoice to net to zero.

We are still running 8.03. John do you know of anyone who has added records in their time record interface that uses a non deduction earnings code? We don't want this to be treated as earnings as far as payroll and the GL are concerned. Can a non deduction earnings code be attached to an AP account code?

I have had clients where I set up health & welfare payments using 'additional flat rate' paycodes. But because it was rate-based, it required entering hours and therefore another 'hours only' paycode to reverse the hours without the gross. It was cumbersome, but it was necessary. You can also look into using negative deductions.