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Invoices in AP36

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Ruma Malhotra
Veteran Member
Posts: 412
Veteran Member
6/3/2014 12:55 PM
    We have a process by which we are feeding invoices from external systems into AP36. These invoices are released but have not been approved to be paid. Once they are in AP36 the AP person has to approve the invoice and add the image using onbase before it gets paid.

    We have had a situation last wekk that about 5k invoices were randomly approved to pay and left AP36 without the AP processor looking at the invoice. We checked into the tables if someone would have accidentally done this but it doesn't look like it. Has anyone faced this situation before. Can you share what your resolutions are ?

    Thanks,
    Ruma.
    darwin collins
    Posts: 19
    10/2/2014 1:24 PM
      In our case.
      AP scans invoices into a PDF, that is then routed around for approvals and distribution entry. (using internal workflow app). When that is done, then, AP presses a button, which we have some vbscript (iis website), use AGS calls, to enter all the data and release the invoice. (ap20, ma43.6/ma43.7, ma26.1). If we found any errors with the 'upload', we then deleted the invoice (ap20) from the system.

      Simply, AP runs ma126 (prematch/automatch) nightly. So, we had to make sure that there not any unreleased invoices sitting around with valid but incorrect distribution codes.