AC06.1 - Account Category Assignment

Use AC06.1 (Account Category Assignment) to assign account categories defined
in AC05.1 (Account Categories) to an activity group and activities. Assigning
account categories to activities provides a method to control where amounts
and activity information is stored in and posted.

For example, if you are constructing a building (activity group), and have
cementing as the activity. Use account categories Labor to store the number
of hours the activity takes, Materials to store the cement and associated
tools
costs, and Other Costs for subcontractor work.

You can assign account categories:

* By activity group, which assigns account categories to all activities in
the activity group, or
* By activity, which assigns account categories to each activity separately.
Assign the account category to a summary level activity to get roll up or
consolidation amounts.

Use AC07.1 (Account Assignment) to assign specific companies, accounting
units, accounts, and subaccounts to an account category for an activity in an
activity group.

Use the Define feature in the Cls field to open AC06.2 (Account Category
Class). Use this subform to define an account category class. An account
category class is a group of account categories. You can only assign an
account category in one class.

Choose the Asset button to open AC10.3 (Activity Asset). Use this form to
define and maintain the parameters to transfer a completed activity or
account category to the Lawson Asset Management system to track as an asset.

Run AC206 (Acct Cat Assignment Listing) to list account categories and the
parameters you define in this form.

You can run AC105 (Account Category Assignment) or AC110 (Activity Copy) to
copy account categories for easier setup.

Updated Files

    ACACCTCATX - This is the primary file maintained by this program. Maintains
                 valid account categories assigned to activity groups or
                 activities.

    ACAMCODE   - If you delete an account category which is assigned to an
                 activity asset record, the program will delete the activity
                 asset record as well.


Referenced Files

    ACACCTCAT  - References this file to validate the account category.

    ACACCTCLSS - References this file to validate the account category class.

    ACACTGRP   - References this file to validate the activity group.

    ACACTIVITY - References this file to validate the activity.

    ACCOMMIT   - References this file on a Delete action. You cannot delete an
                 account category assignment record if commitments exist for the
                 activity.

    ACGLACCT   - References this file on a Delete action. You cannot delete an
                 account category from the account category assignment if a
                 general ledger account assignment record exists for the
                 activity and account category.

    ACTRANS    - References this file on a Delete action. You cannot delete an
                 account category assignment record if transactions exist for
                 the activity and account category.


AC06.2 - Account Category Class

Use AC06.2 (Account Category Class) to define and maintain account category
classes. You can use an account category class to combine account categories.
You can only assign an account category in one class. An account category
class is used for income statements.

For example, you can combine both revenue and expense type account categories
to determine your gross profit.

Chooses the Assign button to return to AC06.1 (Account Category Assignment)
to assign an account category class to account categories.


Updated Files

    ACACCTCLSS - This is the primary file maintained by this program.


Referenced Files

    ACACCTCATX - References this file on a Delete action. You cannot delete an
                 account category class if it is assigned to an account category
                 assignment record.