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AM30.1 - Transfers
**Form Purpose
Use Transfers (AM30.1) to process individual asset and partial item transfers.
You can accomplish the asset transfer process either by individual asset or
in mass. Mass asset transfers are done in a two-step process. You select
assets using AM35.1 (Mass Transfer Selection). You release or update mass
asset transfer selections using AM135 (Mass Transfers). Select the Books page
to define the book you will transfer the asset from and the book the asset
will transfer to.
**Processing Effect
If you transfer from a book with a different currency than the book you
transfer the asset to, the asset basis, or cost, and the YTD and LTD
depreciation translation is done at the exchange rate of the currency on the
'from' company book to the currency on the 'to' company book.
**More Information
If you select P (Partial) in the Transfer field, the program navigates to
Items (AM30.2). You can then select the items involved in the transfer and
indicate the quantity to be transferred to each item.
The default accounting unit is required when any of the accounting units are
not defined on the to-accounting unit group being used. This accounting unit
is used to fill in any blank accounting units not defined by the accounting
unit group.
Once you start the transfer and select the items (in the case of a partial
item transfer only), the program navigates to AM30.3 (Journal Entries), the
general ledger entry program where you can add, change, or accept
system-prompted entries. The general ledger date defaults from the transfer
date. Once you have transferred assets, you can release (update) them either
online using this program or in mass using AM170 (Processing Release).
If you release transactions that include user analysis values, complete the
Strategic Ledger Processing cycle to analyze profitability. Use SL40.1 (Error
Transaction Edit) to view and correct transaction errors and SL90.1 (Strategic
Ledger Transaction Analysis) to display transactions.
Updated Files
ADDRDATA -
AMACCOUNT - Used to retrieve and validate accounts.
AMACCTGRP - Used to retrieve and validate accounts.
AMASSET - Used to store asset records. Updates the asset process.
AMASSETTRF - Primary file updated. Stores asset transfer records.
AMASTBKTRF - Primary file updated. Stores asset book transfer records.
AMASTBOOK - Used to store the asset book records that are used to
depreciate assets.
AMASTITEM - Used to store asset item records. Updates the item process.
AMASTITTRF - Stores the historical asset item transfer records.
AMASTMXVAL -
AMASTRPAIR - Accessed by a common library; not used by this program.
AMASTTYPE - Used to validate the asset type.
AMAUGROUP - Used to retrieve and validate accounting unit groups.
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR - Used to retrieve the period end date.
AMCONTROL - Used to store control records for the general ledger companies
that are associated with records processed in the Asset
Management system.
AMCTLTRANS - Used to store general ledger transaction batch totals and
header information.
AMSEGBLOCK -
AMTRANS - Used to store detailed records of asset transactions that
update the general ledger.
AMTRANSUMM -
SYSTEMCODE - Accessed by a common library; not used by this program.
Referenced Files
AMASSETADJ - Accessed by a common library; not used by this program.
AMASSETDSP - Accessed by a common library; not used by this program.
AMASTBKADJ - Accessed by a common library; not used by this program.
AMBOOK - Used to validate the book.
AMDIVISION - Used to edit the division.
AMLOCATION - Used to edit the location.
AMLOCDTL -
AMTYPALLOC -
AMTYPALLOX -
CUCONV -
CURELAT -
GLADDRESS - Accessed by a common library; not used by this program.
GLCHART - Accessed by a common library; not used by this program.
GLCODES -
GLINTCO - Used to validate intercompany relationships.
GLSYSTEM - Used to validate the company.
INSTCTRYCD -
LMLEASE -
LMLEASESEG -
AM30.2 - Items
**Form Purpose
Use Items (AM30.2) to indicate which items to transfer and what quantity of
each item to transfer. This subform opens automatically if you defined a
transfer on Transfers (AM30.1) with the Transfer field set to P (Partial).
You must enter the total quantity to be transferred in the Transfer Quantity
field. You must also indicate the quantity to be transferred for each asset.
Updated Files
ADDRDATA -
AMACCOUNT - Used to retrieve and validate accounts.
AMASSET - Used to store asset records. This file also contains many of
the selection and sorting fields that are used for reporting.
AMASSETTRF - Primary file updated. Stores asset transfer records.
AMASTBKTRF - Primary file updated. Stores asset book transfer records.
AMASTBOOK - Used to store the asset book records that are used to
depreciate assets.
AMASTITEM - Used to store asset item records.
AMASTITTRF - Primary file updated. Stores the historical asset item
transfer records.
AMASTMXVAL -
AMASTRPAIR - Accessed by a common library; not used by this program.
AMASTTYPE - Used to validate the asset type.
AMAUGROUP - Used to retrieve and validate accounting unit groups.
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCONTROL - Used to store control records for the general ledger companies
that are associated with records processed in the Asset
Management system.
AMCTLTRANS - Updated by the program. Used to create header information for
Asset Transaction file records. Used to store general ledger
transaction batch totals and header information.
AMSEGBLOCK -
AMTRANS - Used to store detailed records of asset transactions that
update the general ledger.
AMTRANSUMM -
SYSTEMCODE - Checks the General Ledger system code to see if the General
Ledger system resides on a remote site. If it is remote, asset
transactions are written to a CSV file when released.
Referenced Files
AMASSETADJ - Used by a common library, not by this program.
AMASSETDSP - Used by a common library, not by this program.
AMASTBKADJ - Used by a common library, not by this program.
AMBOOK - Used by a common library, not by this program.
AMCALENDAR - Used to retrieve the period end date.
AMTYPALLOC -
AMTYPALLOX -
GLADDRESS - Accessed by a common library; not used by this program.
GLCHART - Accessed by a common library; not used by this program.
GLCODES -
GLINTCO - Used to validate intercompany relationships.
GLSYSTEM - Used to validate the company.
INSTCTRYCD -
LMLEASE -
LMLEASESEG -
AM30.3 - Journal Entries
**Form Purpose
Use Journal Entries (AM30.3) to add or delete journal entries associated with
the transfer. This subform automatically displays when you add a transfer.
Updated Files
ADDRDATA -
AMASSET - Used to update AST-TRAN-LAST-SEQ field.
AMASTBOOK -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCTLTRANS -
AMTRANS - Used to store detailed records of asset transactions that
update the general ledger.
AMTRANSUMM -
SYSTEMCODE -
Referenced Files
AMASSETADJ -
AMASSETDSP -
AMASSETTRF - Primary file updated. Stores asset transfer records.
AMASTBKADJ -
AMASTBKTRF -
AMASTTYPE -
AMBOOK - Used to validate the book.
AMCALENDAR - Used to retrieve the period end date.
AMCONTROL -
AMSEGBLOCK -
AMTYPALLOC -
AMTYPALLOX -
GLADDRESS -
GLCHART -
GLCODES -
GLSYSTEM -
INSTCTRYCD -
LMLEASE -
LMLEASESEG -
INVOKED Programs
ACAC
ACCL
ACTA
API4
IFAC
IFAU
IFCU
IFOB
IFSG
SLSE
SLSU
IFLU
AMCO
IFFC
IFGT
GLCC
IFRS
IFSC
SLSB
SLSS
SLFD
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