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CXBURDEN FILE
Case Cart Burden
The Case Cart Burden file contains burden codes and associated data. You use
the burden codes to assign a specific burden code and associated cost data to
a template or case.
A burden is a resource with a measurable cost assigned to a case. The
measurable cost can be an indirect cost, assigned to but not directly related
to a case. Examples of burden are salaries, equipment, services, and other
resources with associated costs such as capital depreciation or building
management. Job codes are a kind of burden code. A job code is an identifier
assigned to a person working under a specific job description.
Note: In the Burden file, the Job Code field contains burden codes. In a
future release, the field name will be changed to Burden Code. System
documentation refers to job codes when discussing codes sent from the Human
Resources system.
Users set up the Burden file by using a Human Resources interface procedure
and using a manual burden entry procedure, described below. If you use the
Human Resources interface, see the note below marked "Important."
Manually add or delete burden code records using the manual burden entry form
CX15.1 (Burden).
Run HR206 (Job Code Listing) to create a comma separated values (CSV) file
of job codes and related schedule, pay grade, cost range, and salary class
information. Name the file JOBCSV or a user-defined file name, for loading
into the Case Cart Burden file. Otherwise, use a third-party system to create
a CSV file of human resources data for loading into this file.
Be sure that the job code CSV file is in the $LAWDIR//interface
directory.
Run CX504 (HR Labor Import) to update the Case Cart Burden file with the CSV
file of job code data. Program CX504 (HR Labor Import) passes all segments to
the Burden file.
For file layouts used to interface with the Human Resources system, see the
Procurement Management Technical Guide. For more instructions to set up the
Burden file, see "Defining Burden Codes" in the Case Carts Procedures Manual.
Important: If your facility uses the Human Resources interface, do not add or
change job codes on the burden entry form CX15.1 (Burden). In such cases, add
or change job code information by using only the Human Resources system.
Follow this approach to ensure that the newest job code data exists in the
Burden file for display in the burden entry form. Be aware that whenever you
run CX504 (HR Labor Import) you send job codes from the Job Code file to the
Burden file and overwrite any matching job codes in the Burden file.
REFERENCED BY
AP125 AP126 AP131 AP20.1 AP20.2 AP20.3
AP20.4 AP20.5 AP20.7 AP23.1 AP25.1 AP25.2
AP26.1 AP27.1 AP30.4 API1.1 CXCP.1 IC28.1
MA180 MA41.2 MA41.7 MA43.1 MA43.2 MA43.3
MA43.9 MA530 MA531 MA60.2 MA60.3 MA60.5
MA61.1 MA66.2 MA66.3 MA67.1 MA67.2 MA70.1
MA75.1 MA80.1 MAI1.1 PO100 PO101 PO122
PO131 PO20.1 PO21.1 PO21.2 PO21.3 PO21.4
PO21.5 PO22.1 PO23.1 PO25.1 PO25.5 PO25.6
PO25.7 PO27.2 PO29.1 PO30.1 PO30.2 PO30.3
PO300 PO31.1 PO31.2 PO32.2 PO33.1 PO34.1
PO35.1 PO36.1 PO36.2 PO38.1 PO39.1 PO39.2
PO44.1 PO50.1 PO52.1 PO520 PO536 POI3.1
POII.1 POIJ.1 RQ10.1 RQ10.2 RQ10.3 RQ35.1
RQIE.1 WH130 WH132 WH190 WH20.2 WH20.7
WH222 WH30.1 WH30.2 WH30.3 WH30.4 WH31.1
WH31.2 WH31.3 WH31.4 WH32.1 WH32.2 WH32.3
WH32.4 WH33.1 WH33.2 WH33.3 WH33.4 WH33.5
WH33.6 WH33.8 WH33.9 WH34.1 WH34.2 WH34.3
WH34.4 WH40.1 WH40.2 WH520 WH830 WO132
WO140
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
CXB-JOB-CODE Alpha 9
Element: Job Code This field contains a user-defined code
for a type of job or burden that can be
assigned to a preference template or
case. Use the Human Resources system,
where this code originates, to assign a
specific job code to persons working
under the same job description.
Job codes are a kind of burden code. A
burden is a resource with a measurable
cost assigned to a case. The measurable
cost can be an indirect cost, assigned
to but not directly related to a case.
Examples of burden are salaries,
equipment, services, and indirect costs
such as costs for capital depreciation
or building management.
Users assign these codes to templates
and cases to record the associated
resources and costs.
CXB-SCHEDULE Alpha 9
Element: Schedule Schedule is the location information
assigned to a burden code for a specific
job. (Burden is a generic term for
chargeable resources other than items,
such as jobs (labor), fixed costs,
depreciation of capital equipment, and
so on.) Schedule data applies to job
codes and to nonsalary burden codes as
described below.
When you run CX504 (HR Labor Import),
the data passes from the Human Resources
interface Job CSV file if the
information is there; or you can add
the data in CX15.1 (Burden).
Schedule values can include employment
locations for practitioners or for
assistants or the inventory or
noninventory locations of a piece of
equipment.
CXB-PAY-GRADE Alpha 3
Element: Grade This field contains the pay grade of a
grade range schedule associated with the
burden code if for a specific job. The
grade comes from the CSV (comma,
separated file) made in the Human
Resources system by HR206 (Job Code
Listing) or in a third-party system.
CXB-BURDEN-TYPES Alpha 1
Element: Burden Types This field defines whether the burden
rate is an hourly rate, annual rate,
flat fee, units, rental (hourly), or
daily rental.
For job codes imported from the Human
Resources system, this value is
typically A for Annual.
Users can add this value using the
burden entry form.
The Case Carts system logic uses these
values to decide which totals to update
when adding a case:
For all burden types, the Case Carts
system logic updates the Total Burden
cost in the Case Cart Preferences file
and the Burden Cost for the case in the
Case Cart Header file.
In addition, for Hourly or Annual
types, the Case Carts system logic also
updates the Hourly Rate Total in the
Case Cart Preferences file.
For Unit, Flat Fee, Rental Hourly, and
Daily Rental types, the Case Carts
system logic also updates the Other Rate
total in the Case Cart Preferences
file.
H = Hourly
A = Annual
F = Flat Rate
U = Units
R = Rental Hourly
D = Daily Rental
CXB-ORIGIN-ID Alpha 2
Element: Origin Id This field contains a valid system
identifier for the system where the
burden data originated.
For example, HR indicates that the data
came from the Human Resources system.
This value is useful if you need to
troubleshoot a problem with data. For
example, if any data seems incorrect
and the HR code appears, you can check
the original Case Cart Burden file
produced by HR206 (Job Code Listing) or
check other Human Resources data files.
HR = Human Resources HR206
CX = CX15.1 (Burden)
TM = CX05.1 (Preference Template)
CS = CX20.2 (Case Detail)
CXB-DESCRIPTION Alpha 30 (Lower Case)
Element: Description This field contains the burden code
description. This value defaults to
CX15.1 (Burden) when you select the
burden code.
CXB-HR-COMPANY Numeric 4
Element: Company This field contains the Human Resources
company identifier. The field applies
only to burden codes originating in the
Human Resources system.
This field identifies the Human
Resources company assigned the job code.
This value originates in the Job Code
CSV file exported from the Human
Resources system using HR206 (Job Code
Listing) and imported to the Case Cart
Burden file using CX504 (HR Labor
Import).
There is no relationship between a the
HR company identifier for a burden code
and the template or case company
identifier.
In addition to identifying the company
originating the job code, this value
tells which company records to check if
there are problems with the data.
CXB-EFF-DATE Numeric 8 (yyyymmdd)
Element: Date This field contains the effective date
of the salary range for the job code.
This value originates in the Human
Resources system Job Codes file.
CXB-COMPANY Numeric 4
Element: Company This field contains the company
identifier.
Valid values are
Any Case Carts system company, defined
in CX01.1 (Healthcare Company) with an
equivalent Inventory Control company in
IC01.1 (Company).
CXB-REQ-LOCATION Alpha 5
Element: Location Code This field contains the location
requisitioning items and receiving
charges for the items. This location can
be an inventory or noninventory
location.
This value appears as the to location
on pick lists printed when you run CX100
(Pick List Print) and WH130 (Pick List
Print).
Valid values are
A requesting location defined in RQ01.1
(Requesting Location) for the specified
healthcare company.
CXB-MIN-SAL-RANGE Signed 13.4
Element: Maximum SalaryThis field contains the minimum salary
range for the job code. The Human
Resources system uses steps in the HR206
(Job Code Listing) to calculate the
minimum, mid-, and maximum ranges. Run
CX504 (HR Labor Import) to import this
value from the Human Resources system.
Use the Salary Range field in CX01.1
(Healthcare Company) to indicate which
salary range (minimum, mid-range or
maximum) to copy to a template or case.
The Case Carts system copies the value
to the Rate field in CX15.1 (Burden)
when you assign a burden code to a
template or case.
The Case Carts system logic uses this
value to calculate the Hourly Rate total
and Total Burden Cost in the Case Cart
Preferences file and the Case Burden
Cost total in the Case Cart Header file.
CXB-MID-SAL-RANGE Signed 13.4
Element: Maximum SalaryThis field contains the middle salary
range for the job code. The Human
Resources system uses steps in the HR206
(Job Code Listing) to calculate the
minimum, mid-, and maximum ranges. Use
CX504 (HR Labor Import) to import this
value from the Human Resources system.
Use the Salary Range flag in CX01.1
(Healthcare Company) to indicate which
salary range (minimum, mid-range, or
maximum) to copy to the template or
case. The Case Carts system copies the
value to the Rate field in CX15.1
(Burden) when you assign a burden code
to the template or case.
The Case Carts system logic uses this
value to calculate the Hourly Rate Total
and Total Burden Cost in the Case Cart
Preferences file and the Case Burden
Cost total in the Case Cart Header file.
CXB-MAX-SAL-RANGE Signed 13.4
Element: Maximum SalaryThis field contains the maximum salary
range for the burden code. The Human
Resources system uses steps in the HR206
(Job Code Listing) to calculate the
minimum, mid-, and maximum ranges. Run
CX504 (HR Labor Import) to import this
value from the Human Resources system.
Use the Salary Range flag in CX01.1
(Healthcare Company) to indicate which
salary range (minimum, mid-range, or
maximum) to copy to the template or
case.
The Case Carts system copies the value
from the Rate field in CX15.1 (Burden)
when you assign a burden code to a
template or case.
CXB-PERCENTAGE Percent 3.0 (Percent)
Element: Percentage This field contains a factor assigned
for additional costs such as benefits or
hourly rate adjustments by shift. To
import this value from the Human
Resources system, run HR206 (Job Code
Listing) followed by CX504 (HR Labor
Import). The Case Carts system uses this
value to compute labor costs for a case.
The value must equal any whole number
from 1 through 100.
CXB-QTY Signed 13.4
Element: Quantity This field contains a units quantity
used to price a burden. For example, the
field can contain the number of units in
a package. Use this field only for
nonlabor burden types. The Case Carts
system uses this value to calculate the
Rate for Burdens tab in CX05.1
(Preference Template) or CX20.2 (Case
Detail).
CXB-AMT-PER-UNIT Signed 13.2
Element: Act Amt This field contains the price per unit.
CXB-SCHEDULE-DESC Alpha 30 (Lower Case)
Element: Description This field contains the schedule
description. (The schedule is location
information assigned to a job code. The
data passes from the Human Resources
interface record or you can add it
manually using CX15.1 (Burden).
CXB-ACCT-CATEGORY Alpha 5
Element: Account CategoThis field contains a valid account
category as defined in the Activity
Management system.
Note: Use of the Activity Management
system to track and report costs
recorded in the Case Carts system is
reserved for a future release.
CXB-ACTIVITY Alpha 15
Element: Activity This field contains a valid activity
code as defined in the Activity
Management system.
Note: Use of the Activity Management
system to track and report costs
recorded in the Case Carts system is
reserved for a future release.
CXB-ATN-OBJ-ID Numeric 12
Object This field contains a system-assigned
Identification identifier that provides access to data
in related files.
CXB-STAFF-UTILIZ Alpha 1
Element: Staff Utiliz 1 = Surgery
2 = Pre-op
3 = Post-Op
CXBURDEN FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
CXBSET1 COMPANY This index is used to access burden AP125 AP126
REQ-LOCATION codes by Company, Requesting Location, AP131 AP20.1
JOB-CODE Job Code, Schedule and Pay Grade. AP20.2 AP20.3
SCHEDULE AP20.4 AP20.5
PAY-GRADE AP20.7 AP23.1
AP25.1 AP25.2
AP26.1 AP27.1
AP30.4 API1.1
CXCP.1 IC28.1
MA180 MA41.2
MA41.7 MA43.1
MA43.2 MA43.3
MA43.9 MA530
MA531 MA60.2
MA60.3 MA60.5
...
CXBSET2 ATN-OBJ-ID This index is used to access a specific
object identifier. Note: Use of this
index is planned for a future release.
KeyChange, Subset
Where ATN-OBJ-ID != Zeroes
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