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Last Post 01/15/2019 3:29 PM by  JonA
Setting up Surgery as an Inventory location.
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Sheri
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Holland Hospital
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01/04/2019 8:53 AM

    Has anyone set up a department, such as Surgery, Cath Lab etc. as an inventory location? We currently have two inventory locations (warehouse and storeroom). But the thought is to set up Surgery as its own inventory location, to utilize the ordering of items based on par levels. Also to be able to know what is kept on hand as inventory cost at any time.

     

    Has anyone set up a Department as an inventory location? If yes, how is it working? Advantages? Downfalls?

     

    Thanks for any input,

     

    Sheri

     

     

     

    JonA
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    01/10/2019 8:14 AM
    We had out Cath Lab set up this way for a time. The Cath Lab system would generate a daily interface csv file that was used by ProcessFlow to convert to a req (they couldn't output the file in the RQ500 format). The req was processed to decrement the inventory and then IC140 was run to replenish the inventory. We had two areas (Cath Lab and Interventional Radiology) that shared two storage areas. They have since implemented a new system (Qsight) that has better inventory tracking so we converted the inventory in Lawson back to pars.

    Positives: "Known" inventory value for the cath lab at any time; supplies expensed to the department as they were used

    Negatives: Inaccurate SOH due to staff hording supplies in the procedure rooms and no control over supplies going out of the storage areas.
    Jon Athey - Supply Chain Analyst - Materials Management - MidMichigan Health
    Sheri
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    01/14/2019 8:56 AM

    Thank you for your response, I am not quite understanding the set up you had(would generate a daily interface csv file that was used by ProcessFlow to convert to a req (they couldn't output the file in the RQ500 format). The req was processed to decrement the inventory and then IC140 was run to replenish the inventory).

    Did you have the items set to order as NS's at all? We were thinking of setting it up like an inventory location, that 1. pulls product (from the main warehouse, in a stock transfer and 2. creates PO's for NS items based on the pars set.

    The problem I think would be the same as you had, no control over supplies going out of the storage area, how to issue product when used in the surgery rooms. Thought would be to use the Cerner picks and issue product out that way, but it would take constant monitoring of stock being taken without recording/issuing out.

     

    Thanks again, appreciate it.

    SWilkins
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    Phoenix Children's Hospital
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    01/14/2019 9:42 AM
    I had several hospitals that created a separate inventory location for sterile processing (surgery) with some of the items in that location replenishing from storeroom and some items replenishing from vendors. We'd also setup our surgical consignment items (mainly ortho supplies) in that location. We also then implemented an interface so that the clinical system (cerner or epic) decremented inventory when we loaded the case (preference card based) and then returned to inventory anything that wasn't used in the case. Issues we had were mainly caused by staff pulling inventory during a case from SPD inventory and not issuing it out or documenting it in the clinical system. It all comes down to how much you can force the staff to operate in the manner that the system expects to happen.
    JonA
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    01/15/2019 3:29 PM
    I'll try to clarify. In our setup the Cath Lab clinical system (at that time it was Hi-IQ) would generate the file based on supplies used during the day. When each encounter was closed a file would be created with the Lawson item and quantity used. So there might be 10-15 files created every day. Overnight a batch program ran to combine all those files into one file that was transferred to Lawson where ProcessFlow would pick it up and convert it to a req. That req used a par location as the requesting location from which the other information (UOM, source: vendor/NS vs. inventory) would default. So all PF needed to plug into RQ10 was the item number and quantity.

    We didn't replenish any Cath Lab inventory through transfers from main inventory. Anything that came out of main for them was ordered through a par and expensed to the Cath Lab at that time. We used IC140 to replenish the inventory just like main.
    Jon Athey - Supply Chain Analyst - Materials Management - MidMichigan Health
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