PrevPrev Go to previous topic
NextNext Go to next topic
Last Post 05/19/2017 8:25 AM by  Kat V
Item Adds/Changes Best Practice
 22 Replies
Sort:
You are not authorized to post a reply.
Page 2 of 5 << < 12345 > >>
Author Messages
brupp
Sr. Data Analyst
UC Health
Veteran Member
(288 points)
Veteran Member
Posts:120


Send Message:

--
04/03/2013 9:11 AM
Hi Alex,
I am with a GPO & am charged with maintaining the IM for one of our customers, UC Health in Cincinnati. We currently have ~170K active items. Our adds process is similar to Sheri's in that our buyers complete a form (although there is no monthly mtg to review) & after reviewing tier levels, etc. against our national contracts, it is forwarded to me for entry. While I try to avoid piecemeal work, sometime it is a necessary evil. We use IC11/IC12/PO13/PO25, & I typically refer to these screens as the 4 parts of our "item master". When doing mass adds, I use uploads for IC811 & IC812. I used to use PO813 but now prefer Addins for the PO13 adds. Then PO16 & PO150 to load the items onto the agreement. Revisions/changes also require a form if on contract. If off contract, buyers can submit changes via paper or email to me.

Jonathan makes a great point about EMR systems. Our customer when live with Epic/OpTime late last year & it has added additional fields to maintain. We are using User Fields in IC11 for cost on robotic items, C Codes & Latex Indicators (this was set up before I knew about Hazard Codes!)

Typically I try to block off the morning hours to complete any maintenance received the day before. On average I spend 1-3 hours per day on this task.

Hope this helps! Please let me know if you have any questions.

Beth
MK
Private
Private
Advanced Member
(69 points)
Advanced Member
Posts:23


Send Message:

--
04/08/2013 10:57 AM
Hi Alex,

We use Microsoft Add-Ins with Excel spreadsheets to load new items into our system in this order IC11, PO13, PO25.6, IC12 and PO15.  We also use it to change the detail of items, template assignments, costs, etc.  This is a great time saver and provides an audit of what was done. Yes, there is upfront work to build the spreadsheets but a lot of the information can come from your vendors. Items can be added within seconds as apposed to many many minutes of manual typing.

Mark.
Kat V
Sr Supply Chain System Analyst
South Broward Hospital District
Veteran Member
(1789 points)
Veteran Member
Posts:611


Send Message:

--
04/15/2013 9:50 AM
We have piggy-backed the IT ticketing system - user fills out basic information which is routed to our Value Analysis and Contracts. The buyers fill out the upload spreadsheet and then we upload - IC11, PO25.6 (use FC B and it creates the PO13 for us) and then the IC12 and PC10.

Finance has a query that alerts them when we've added items to the PC10 with a placeholder CDM which is how they know to build one.
mlb1981
Manager of Contracts & Sourcing
ProMedica
(9 points)
Posts:3


Send Message:

--
09/10/2013 2:14 PM
Would anyone be willing to share the item add form that they have the end user complete?
mlb1981
Manager of Contracts & Sourcing
ProMedica
(9 points)
Posts:3


Send Message:

--
09/10/2013 2:16 PM
This sounds like a best practice. Would y ou be willing to share what inforamtion you ask for from the end user and the buyer upload spreadhseet?
You are not authorized to post a reply.
Page 2 of 5 << < 12345 > >>