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Last Post 04/15/2019 9:17 AM by  Kat V
Item Adds/Changes Best Practice
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Kat V
Sr Supply Chain System Analyst
South Broward Hospital District
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09/11/2013 4:18 PM
If that was to me-

On the tickets, endusers provide:
Manufacturer Name and Part Number (for multiple items, they attach a spreadsheet with this information)
Any Sales Rep information for anyone they worked with
Lawson Vendor Number
GL Category (Account): ID Supply/Implant/Equipment
Indicate if it is new or replacing existing and if so, which items we can inactivate (This never works, but we ask)
Then the VAT questions: Purpose (cost savings, physician preference, new equipment), Product Description, Concerns with existing products, etc.

Info is discussed/collected at VAT meetings and buyer puts it on a spreadsheet. Columns are:
Ticket#, Major/Minor Classifications, Vendor Number and Purch From, Manufacturer Codes and Number, Vendor Reorder Number, GL, UOM Conversions from Buy UOM to patient use UOM, Cost and Contract information.

We pull in from NuVia: Descriptions, Generic (NuVia's Noun), Full Description (we put it on IC11.3 where it is typically cut off), Latex information, and UNSPSC. We're working on figuring GL and using Noun/Type as Major/Minor.

The upload sheets are approved by the Contracts Director and then uploaded to: IC11, IC12(for OR Optime requests), PC10 (with a placeholder cdm so Finance knows to go build them), PO25.6 (FC B adds the PO13 records at the same time).
JonA
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09/12/2013 6:16 AM
This is our item master add form that our contracts team designed.
Jon Athey - Supply Chain Analyst - Materials Management - MidMichigan Health
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R Phillips
Director, Supply Chain Informatics
UAB Hospital
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09/23/2013 11:01 AM
This is my first time to add an attachment, so let me know if you have issues opening.

When I started in September 2012 our department had 5 different forms they received plus e-mail, notes, and in-person requests. We moved that down to one form (attached) that allows multiple items per request. We have averaged 2775 item changes a month since Dec 2012. We began tracking in mid-November 2012. Hopefully, the volume will decrease once we finish our cleansing project.

The Requestor completes the Request tab using the other tabs for information (Item Master, MFG CODES, VENDOR, INV CLASSES, and ABBREV FOR ITEM DESCRIPTION). If they are changing an item, they copy the current information from the item master into the current and new item information sections then make changes in the new item information section. When my team receives it, the analysts copy the Request tab into an analyst form which provides them with information for our tracking sheet, and add-ins upload formats for IC11, PO25.6, and PO13.  If there are 5 items or less on the request we process it manually; otherwise, we use uploads through add-ins for IC11, PO13, PO25, IC12, & IC81.

We were unable to use a form with only one item per request.

Rebecca
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brupp
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UC Health
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09/24/2013 10:35 AM
@Rebecca - Thanks for sharing your forms. They are similar to ours. You mentioned a "cleansing project". Would you mind going into more detail about what you're doing? Also what is your typical turnaround time in completing both uploads & the manual work?

Thanks,
Beth
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11/17/2016 11:30 AM
i have a quick question, I want to add a new item to all the rooms that have a item in them .. ie I want to add 50274 everywhere 17415 is.. what is the best way to do this other then doing each item with ic81 or using ic82?
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