AP56.1 - Bill of Exchange Entry Use AP56.1 (Bill of Exchange Entry) to enter a vendor-issued bill of exchange or create a manual bill of exchange payment. After you enter the bill of exchange on this form, choose the Invoices button to open AP56.2 (Bill of Exchange Invoice Application) to apply the bill of exchange to one or more invoices. Then, return to AP56.1 to release the bill of exchange. The total invoice amount applied must equal the bill of exchange payment amount before you can release a bill of exchange. To release a bill of exchange, select the Release form action. Note: You can also use AP20 (Invoice Entry) to enter a vendor-issued bill of exchange or create a manual bill of exchange payment for a single invoice. When you release invoice containing the bill of exchange payment, you can display or delete the application in AP56.1, but cannot change the application. Vendor-issued and manual bill of exchange payments are not scheduled by AP151 (Bill of Exchange Generation) or do not have payments created in AP156 (Bill of Exchange Printing). Updated Files APDRAFTS - Updates bill of exchange records. APDRFTDIST - Creates bill of exchange distribution records. APPAYGROUP - Validates pay group. APPAYMENT - Updates invoice payment records. APVENBAL - Updates vendor balances. CBBANKENT - Validates bank and updates used flag. CBBANKINST - Validates payment code and updates used flag. CBCASHCODE - Validates cash code and updates used flag. CBCPYCASH - Validates company - cash code relationship and updates used flag. JBOOKHDR - Referenced or updated by general ledger common routines. Referenced Files APACCRCODE - Validates invoice accrual code. APCOMPANY - Validates company. APDRFTCDES - Referenced by bill of exchange common routines. APPROCLEV - Validates and defaults process level information. APUSER - Validates user can access pay group. APUSRCLASS - Validates all users for pay group. APVENCLASS - Validates vendor class. APVENGROUP - Validates vendor group. APVENLOC - Validates and defaults vendor location information. APVENMAST - Validates and defaults vendor information. CBCCTRNJB - Validates a journal book for a cash code and payment code. CBUSER - Validates user can access cash code. CBUSRCLASS - Validates all users for cash code. GLADDRESS - Referenced by general ledger common routines. GLCHART - Referenced by general ledger common routines. GLINTCO - Referenced by general ledger common routines. GLSYSTEM - Referenced by general ledger common routines. JBKOPCODE - Referenced by general ledger common routines. JBKSYSCODE - Referenced by general ledger common routines. AP56.2 - Bill of Exchange Invoice Application Use AP56.2 (Bill of Exchange Invoice Application) to apply vendor-issued or manual bill of exchange payments entered in AP56.1 (Bill of Exchange Entry) to one or more released invoices. You have the option to display released invoices that have been assigned a manual payment hold code. If you assigned a manual payment hold code to the invoices to be applied, the system automatically removes the hold when you apply a manual bill of exchange payment. To define optional criteria used to select invoices for display, choose the Filter button to open the Selection Criteria subform. An asterisk displays next to the button if the filter is enabled. To apply an invoice, select the Apply line action. To select an invoice for transfer to another for, select the "X" (Select) line action and transfer to another form. To apply invoices for more than one invoiced vendor to a single bill of exchange payment, type the invoiced vendor number, select the Display Open ("O") form action, and choose OK to display released invoices for the invoiced vendor. Repeat the application process for each invoiced vendor. Note, only open invoices in which the currency and cash code match the currency and cash code on the BOE will be displayed. If you apply a bill of exchange payment to the wrong invoice, you can delete the application before you release the bill of exchange. If you realize the error after you release the bill of exchange, you must void the payment in the Lawson Cash Ledger system, run AP190 (Invoice Reinstatement) to reinstate the invoices, then repeat the manual bill of exchange payment procedure. After you fully apply a bill of exchange payment, use AP56.1 (Bill of Exchange Entry) to release the payment for processing by AP180 (Bill of Exchange Cashing Update). The total invoice amount applied must equal the bill of exchange payment amount before you can release the applied payment. Updated Files APDRAFTS - Updates bill of exchange records. APHLDINV - Used to determine if a transaction or vendor is on hold. APPAYMENT - Updates invoice payment records. APVENBAL - Not used. CBBANKINST - Validates payment code and updates used flag. CBCASHCODE - Validates cash code and updates used flag. CBCPYCASH - Validates company - cash code relationship and updates used flag. Referenced Files APCOMPANY - Validates company. APDRFTCDES - Referenced by bill of exchange common routines. APHLDINV - Used to determine if a transaction or vendor is on hold. APINVOICE - Referenced by bill of exchange common routines. APPAYGROUP - Validates pay group. APPROCLEV - Validates and defaults process level information. APUSER - Validates user can access pay group. APUSRCLASS - Validates all users for pay group. APVENCLASS - Validates and defaults vendor class information. APVENGROUP - Validates vendor group. APVENLOC - Validates and defaults vendor location information. APVENMAST - Validates and defaults vendor information. CBUSER - Validates user can access cash code. CBUSRCLASS - Validates all users for cash code. GLINTCO - Referenced by general ledger common routines. INVOKED Programs IFCC IFCR IFSG |