AM21.1 - Leased Asset Quick Addition
**Form purpose
Use Leased Asset Quick Addition (AM21.1) to add a leased asset with minimal
keying. This program combines the functions of Leased Asset Addition and
Adjustment (AM21.2), Items (AM21.3), and Books (AM21.4) by letting you use
leased asset information defaulted from an asset template. You cannot use
this form to modify an asset.
**Prerequisites
You must first perform the prerequisites setup tasks: Set up a company, a
type, and an account group. In addition, you must set up an asset template
and any of the optional setup parameters that you want to associate with the
asset (location, division, accounting unit group, default accounting unit
group, activity, and asset currency). For more information on Asset
Management setup tasks, see The Asset Management user Guide.
**Process at a glance
1. (This step) Define asset header, detail, and item information, item
information using AM21.1.
2. Access, change, or delete system-prompted journal entries using Journal
Entries (AM21.5).
3. (Optional) Verify assets using AM220 and modify as needed using AM21.2,
AM21.3, or AM21.4.
4. Release assets in batch (using AM170) or individually (using AM21.2,
AM21.3, or AM21.4).
**Required fields
The following fields are always required: Co (Company), Lease, Template, and
at least one item (including the Date, Quantity, and Cost fields). In
addition, if the template you use does not contain an account group, you will
need to enter a value in the Account Group field of the Overrides form tab,
and if the template does not contain either an accounting unit group or a
default accounting unit, you will need to enter a value in at least one of
these fields on the Overrides form tab.
If you transfer to this form from Lease Addition (LM21.1), the lease company
and lease number display on this form.
**Decision/impact
If the asset you are adding belongs to an asset class, you should use a
template defined specifically for that asset class, with a type and default
accounting unit or accounting unit group pointing to a unique set of asset,
accumulated depreciation, and depreciation expense accounts used only for that
asset class. The template should also associate the assets with a Part 32
(asset class) book. You should not override the template's type, default
accounting unit, or accounting unit group.
**More help
- After you have added asset information using this program, if the template
includes a posting book, the program automatically navigates to the Journal
Entries (AM21.5) where you can add, change, or accept system-prompted journal
entries. If multiple items exist, the system uses the most recent date for
each item.
- You can override any template field values except for the books, which
retain the values assigned on the template. Once you use this form to create
an asset, you must use AM21.2, AM21.3, or AM21.4 to modify or release the
asset.
- You must release a leased asset before you can release the lease it is
associated with in the Lease Management system.
Updated Files
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETGRP -
AMASTBKADJ -
AMASTBOOK -
AMASTITADJ -
AMASTITEM -
AMASTRECAP -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
MXLISTHDR -
SYSTEMCODE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBKTEMPLT -
AMBOOK -
AMCOMPUTE -
AMLOCDTL -
AMMETHOD -
AMPUCODE -
AMPUHIS -
AMTABLEPCT -
AMTABLETAX -
AMTEMPLATE -
AMUOPPDS -
CUCONV -
CURELAT -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLSYSTEM -
LMLEASE -
LMLEASESEG -
MXOBJCAT -
AM21.2 - Leased Asset Addition and Adjustment
**Form purpose
Use Leased Asset Additions and Adjustments (AM21.2) to add a leased asset
manually or modify existing leased asset information. This program is required
if you do not use addition templates or if you add more than seven items.
**Prerequisites
You must first perform the prerequisites setup tasks: Set up a company, a
type, and an account group. In addition, you must set up any of the optional
setup parameters that you want to associate with the asset (location,
division, accounting unit group, default accounting unit group, activity, and
asset currency).
For more information on Asset management setup tasks, see the Asset
Management User Guide.
**Process at a glance
1. (This step) Define leased asset header and detail information.
2. Define asset item information using Items (AM21.3).
3. Assign asset books using Books (AM21.4).
4. Access, change, or delete system-prompted journal entries using Journal
Entries (AM21.5).
5. (Optional) Verify assets using AM220 and modify as needed using steps 1
though 4.
6. Release assets in batch (using AM170) or individually (using AM21.2,
AM21.3, or AM21.4).
**Required fields
The following fields are required on the Asset Detail form tab when you first
add an asset: Asset description, Co (Company), Lease, Type, Account Group, and
either Accounting Unit Group or Def (Default) Accounting Unit. The system
generates an asset number in the Asset field when you first add the asset. If
you want to modify an existing asset, the Asset field is required.
**Decision/Impact
If you do not enter an accounting unit group, you must enter a default
accounting unit to be used for all accounts defined for the asset type and
account group you associate with the asset. If you enter an accounting unit
group, but some of the fields in your accounting unit group are left
undefined, you must also enter a default accounting unit group to be used for
those undefined fields.
For asset class depreciation, proper implementation is critical to avoid
over-depreciation. If you use the class depreciation solution, you must
strictly follow the one-on-one correlation between a type and the set of
General Ledger accounts used by an asset class that you must track on its own.
For instance, you should not set up class-depreciated assets that use the same
asset account (that is, company, accounting unit, account) but have different
accounts for depreciation expense and accumulated depreciation. Thus it is
incorrect to set up accounting unit groups that leave the depreciation expense
or accumulated depreciation accounting units blank, allowing users to send
depreciation amounts to multiple accounting units and accounts.
**More help
When you first add an asset, the program automatically guides you through the
process by navigating to the appropriate form. When you modify an asset, you
must open the appropriate forms; only AM21.5 will be prompted automatically.
Choose the Attributes button to open Asset Attributes (AM23.1) and assign
asset attributes to an existing asset. Choose the Repairs button to open
Repairs (AM21.6) and define repair information for an existing asset. Choose
the Projections button to open Projections (AM21.7) and view depreciation
projections for a book and company. AM21.7 is a stand-alone program that runs
independently of any asset.
Updated Files
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETGRP -
AMASTBKADJ -
AMASTBOOK -
AMASTITADJ -
AMASTITEM -
AMASTRECAP -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
MXLISTHDR -
SYSTEMCODE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBOOK -
AMCOMPUTE -
AMLOCDTL -
AMMETHOD -
AMPUCODE -
AMPUHIS -
AMTABLEPCT -
AMTABLETAX -
AMUOPPDS -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLSYSTEM -
LMLEASE -
LMLEASESEG -
MXOBJCAT -
AM21.3 - Items
**Form purpose
Use Items (AM21.3) to define one or more items for a newly created leased
asset or to change item information for existing leased assets. You must
define at least one item, and there is no maximum number of items that can be
defined.
**Prerequisites
The asset for which you are defining one or more items must already exist in
the Asset Management system.
**Process at a glance
1. Define asset header and detail information using Leased Asset Addition
and Adjustments (AM21.2).
2. (This step) Define asset item information using Items (AM21.3).
3. Assign asset books using Books (AM21.4).
4. Access, change, or delete system-prompted journal entries using Journal
Entries (AM21.5).
5. (Optional) Verify assets using AM220 and modify as needed using steps 1
though 4.
6. Release assets in batch (using AM170) or individually (using AM21.2,
AM21.3, or AM21.4).
**Required fields
The following fields are required: Asset, Date (of purchase of the item),
Quantity, and Cost.
**Decision/Impact
You do not need to assign an item number or a description to an item. If you
do not assign a description, the asset description is used. If you have
multiple items, however, you probably would want to assign each a number and
description to help you keep track of your items.
**More help
AM21.3 can modify items or add items to any assets created using Leased Asset
Quick Addition (AM21.1) or Leased Additions and Adjustments (AM21.2).
Use the Items form tab to define the item name, in-service date, quantity and
cost. Optionally, you can use the Detail detail tab to enter the item model
and serial number, and the tax paid for the item You can also use the Invoice,
Activity detail tab, to associate each item with a purchase order, an invoice,
or an activity.
You can use the Control Totals form tab if you are defining more than one item
to ensure that the total cost and number of items of the asset matches the
control numbers you enter.
After you use this form to define new leased asset items or modify existing
ones, you will be transferred automatically to Books (AM21.4). You will also
be transferred automatically to Journal Entries (AM21.5) if your changes
require new journal entries in the general ledger.
Updated Files
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETGRP -
AMASTBKADJ -
AMASTBOOK -
AMASTITADJ -
AMASTITEM -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
MXLISTHDR -
SYSTEMCODE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBOOK -
AMLOCDTL -
CUCONV -
CURELAT -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLSYSTEM -
LMLEASE -
LMLEASESEG -
MXOBJCAT -
AM21.4 - Books
**Form purpose
Use Books (AM21.4) to assign depreciation books and depreciation parameters to
a new leased asset, or to modify book assignments for an existing leased
asset. Any books defined as required on Current Calendar (AM01.1) display
automatically on this form. You can associate an unlimited number of books to
an asset.
NOTE: This step is optional for non-depreciable leased assets.
**Prerequisites
Any book that you add must have a current calendar defined for the company to
which the leased asset is assigned.
**Process at a glance
1. Define asset header and detail information using Leased Asset Addition and
Adjustment (AM21.2).
2. Define asset item information using Items (AM21.3).
3. (This step) Assign asset books using Books (AM21.4).
4. Access, change, or delete system-prompted journal entries using Journal
Entries (AM21.5).
5. (Optional) Verify assets using AM220 and modify as needed using steps 1
though 4.
6. Release assets in batch (using AM170) or individually (using AM21.2,
AM21.3, or AM21.4).
**Required fields
The following fields are required: Asset, Book, Method, and Life. Once you
inquire on a leased asset the company and lease number display.
**Decision/Impact
Many of the fields on this form are defaulted from other forms. You can accept
them as is or modify them.
If you create an asset in a period later than the period when the asset was
placed in service, you can use the Compute Option field to define how to
distribute the catch-up depreciation. You can spread the whole year's
depreciation over the remaining periods in the current year (Compute Option =
No) or you can spread the depreciation over the entire year, and charge the
entire catch-up depreciation amount to the current period (Compute option =
Yes).
If you are adjusting an existing asset, you can use the Compute Option field
to define how to distribute the adjusted depreciation amounts. Besides the
two previous options, you have one additional compute option: You can spread
the catch-up adjustments amounts over the remaining life of the asset (Compute
Option = Prospective).
**More help
- You can assign a different in-service date and compute option to each book
that the asset uses.
- For more information on the compute option and how it impacts depreciation
calculations, see the Asset Management User Guide.
- The depreciable basis defaults from the total item cost. The in-service
date defaults from the item purchase date. If multiple items with different
purchase dates are entered, the latest purchase date defaults. The in-service
convention defaults from the book definition (defined in AM00.1). All default
information can be overridden.
- You can use the detail tabs to enter optional information specific to a
book. Choose the Depreciation detail tab to enter year-to-date and
life-to-date depreciation amounts, and to override the asset compute option.
Choose the Depreciation Option detail tab to indicate the depreciation method
used if business use falls below a specified percentage. Choose the Insurance
and Replacement detail tabs to specify the method used to calculate insurance
and replacement values. And choose the Tax option detail tab to enter tax
credit information.
Updated Files
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETGRP -
AMASTBKADJ -
AMASTBOOK -
AMASTITADJ -
AMASTITEM -
AMASTRECAP -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
MXLISTHDR -
SYSTEMCODE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBOOK -
AMCOMPUTE -
AMLOCDTL -
AMMETHOD -
AMPUCODE -
AMPUHIS -
AMTABLEPCT -
AMTABLETAX -
AMUOPPDS -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLSYSTEM -
LMLEASE -
LMLEASESEG -
MXOBJCAT -
AM21.5 - Journal Entries
**Form purpose
Journal Entries (AM21.5) displays automatically when an addition or
modification to a leased asset requires you to generate general ledger journal
entries. AM21.5 lets you accept, change, or reject the automatically
generated journal entries. You can also open the form independently to view,
add, change, or delete journal entries specific to an asset.
**Prerequisites
You must first add a leased asset before you can enter journal entries
relative to that asset. The accounts you use must belong to the chart of
accounts associated with the company that owns the asset.
**Process at a glance
1. Define asset header and detail information using Leased Asset Addition and
Adjustment (AM21.2).
2. Define asset item information using Items (AM21.3).
3. Assign asset books using Books (AM21.4).
4. (This step) Access, change, or delete system-prompted journal entries
using Journal Entries (AM21.5).
5. (Optional) Verify assets using AM220 and modify as needed using steps 1
though 4.
6. Release assets in batch (using AM170) or individually (using AM21.2,
AM21.3, or AM21.4).
**Decision/Impact
If you reject the prompted entries, you may need to add journal entries
manually at a later time to ensure that the Asset Management and General
Ledger systems are in balance.
Updated Files
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETGRP -
AMASTBKADJ -
AMASTBOOK -
AMASTITADJ -
AMASTITEM -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
MXLISTHDR -
SYSTEMCODE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBOOK -
AMLOCDTL -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLSYSTEM -
LMLEASE -
LMLEASESEG -
MXOBJCAT -
AM21.6 - Repairs
**Form purpose
Use Repairs (AM21.6) to manually add repair information to a leased asset.
Repair information is kept by asset and includes the description, repair date,
transaction currency code and transaction amount, any transaction tax amount,
and any additional invoice or activity information. Use this subform to
maintain a record of all repairs made to an asset.
**Prerequisites
You can add repairs only to an existing asset.
**Required fields
The asset name defaults from Leased Asset Addition & Adjustment (AM21.2). You
must enter the Date, description, currency, and cost of the repair.
**Decision/Impact
If the repair is associated with a purchase order, an invoice, or an
activity, you can use the Invoice, Activity detail tab to enter that
information.
**More help
To generate a report of asset maintenance and repairs, run Repair Report
(AM224).
Updated Files
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETGRP -
AMASTBKADJ -
AMASTBOOK -
AMASTITADJ -
AMASTITEM -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
MXLISTHDR -
SYSTEMCODE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKTRF -
AMASTMXVAL -
AMBOOK -
AMLOCDTL -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLSYSTEM -
LMLEASE -
LMLEASESEG -
MXOBJCAT -
AM21.7 - Projections
**Form purpose
Use this subform to define depreciation projections based on depreciation
method, in-service date, convention, basis, and optional depreciation factors
such as salvage amount or salvage percent and table year. After defining the
projection you want to view, press OK. Projection Detail (AM21.8) displays
annual depreciation amounts for the projections you defined.
**More help
You can display projections for up to five depreciation scenarios at a time.
Updated Files
None.
Referenced Files
AMBOOK -
AMCALENDAR -
AMMETHOD -
GLADDRESS -
GLCHART -
GLSYSTEM -
AM21.8 - Projection Detail
**Form purpose
This subform displays the projected depreciations for the asset parameters
you entered in Projections (AM21.7). You can see projection detail for up to
five depreciation scenarios and up to eight calendar years.
**More help
For each scenario you defined on AM21.7, this subform displays the
depreciation method and the depreciation amount for each year in the asset's
life (up to eight years).
Updated Files
AMASTRECAP -
Referenced Files
AMASSET -
AMBOOK -
AMCALENDAR -
AMCOMPUTE -
AMMETHOD -
AMPUCODE -
AMPUHIS -
AMTABLEPCT -
AMUOPPDS -
GLADDRESS -
GLCHART -
GLSYSTEM -
INVOKED Programs
ACAC
ACCL
IFCU
IFSG
AMCO
IFAC
IFAU
SLSE
SLSU
IFFC
IFGT
GLCC
IFOB
IFRS
IFSC
SLSB
SLFD
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