PA531 - Applicant Conversion
Run PA531 (Applicant Conversion) to convert applicant data from a non-Lawson
system into HR31.1 (Applicant) in the Lawson Personnel Administration System.
This program takes fields from a comma-separated value (CSV) file and
updates the associated applicant files as if the applicant was added on
PA31.1.
Before you convert applicant information, be sure any required codes are set
up.
Use the Add function in the CSV file only for initial applicant creation. If
an applicant record already exists with the same applicant number, an error
message will print on the CSV error file. To resolve this error, use the
Change function.
Use the Change function in the CSV file to update existing applicant data
with data from a non-Lawson system.
The program loads all applicant fields found in PA31.1 and performs all the
edits of PA31.1. If the record has errors, an error message prints on the
report. All errors are written to a new CSV file.
Planning considerations
Before beginning the conversion process, you must make some basic decisions
concerning the applicant data you will convert.
1. Determine the applicant information you will convert.
2. Determine if changes will be logged to history.
3. Confirm required fields in HR10 (Data Item Attributes)
Before running PA531:
- Ensure the company is defined in HR00.1 (Company).
- Ensure applicant statuses are defined in PA30.1 (Applicant Status).
- Ensure hire source codes (HS) are defined in HR04.1 (HR Code Setup).
- Ensure rating codes (AR) are defined in HR04.1.
- Ensure job codes are defined in HR06.1 (Job Code).
- Ensure work restriction codes are defined in HR04.1.
- Ensure positions are defined in PA02.1 (Position).
- Ensure employee statuses are defined in HR03.1 (Employee Status).
- Ensure work schedule codes (WS) are defined in HR04.1.
PA531 updates the following files:
Database File Description Database File Name
------------------------- ------------------
Applicant APPLICANT
HR Company and Process Levels** PRSYSTEM
History* HRHISTORY
*updated if fields are logged to history
**updated if auto applicant numbering = "Y"es
Workfile name:
APPLOADSCV
To verify data:
- PA231 (Applicant Profile).
Note: PA531 also has output report.
Updated Files
APPLICANT -
CKPOINT -
PRSYSTEM -
Referenced Files
EMPLOYEE -
EMSTATUS -
HRCTRYCODE -
HRSECLEV -
INSTCTRYCD -
JOBCODE -
PADICT -
PAEMPLOYEE -
PAPOSITION -
PASCRTY -
PCODES -
INVOKED Programs
HRFN
HRLO
IFCU
IFSG
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