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AR30.1 - Entry and Application
Use Entry and Application (AR30.1) to enter and apply cash. You can enter
unassigned payments, as well as non-Accounts Receivable payments on AR30.1.
Before you enter cash on AR30.1, a cash batch must be defined on Cash Batch
(AR20.1), Lock Box Interface (AR570), Payment1 Interface (AR575), or Payment2
Interface (AR580). You can assign payments directly to a customer, or if you
do not know the customer number, you can assign payments indirectly to a
customer by typing the associated transaction number or customer PO number.
Note that payments are assigned to a customer, not to any specific
transaction. Specific open itmes need to be selected for payment application.
When you select an item for cash application, AR30.1 creates application
select records. No cash is applied until you run Automatic Cash Application
(AR130).
- To assign a payment indirectly to a customer using the transaction number:
In the Display Order field, choose Type/Transaction Number (1). Type the
transaction number and transaction type in the 1st Trans field. The payment
will be assigned to the customer the transaction belongs to.
- To assign a payment indirectly to a customer using the customer PO number:
In the Display Order field, choose Customer PO (7). In the 1st Trans field,
typ the customer PO number with a type of Other (O). The payment will be
assigned to the customer that the PO belongs to.
Use the following links for additional processing:
- Click More to access Adjustments (AR30.6) to create an application
adjustment, such as a discount or shortage for an invoice, debit memo, or
credit memo; or to change an application amount.
- Click Memo to access Chargeback Memo (AR30.7) to create chargeback memos.
- Click Speed to access Entry and Speed Application (AR30.2) for speed entry
of payments.
- Click Non-AR to access Cash Non-AR (AR21.3) to distribute non-Accounts
Receivable payments to one or more General Ledger accounts.
- Click Range to access Range Application (AR30.8) to define range
application parameters.
- Click Prepay to access prepayment reference information.
- Click Write-off to access Payment Write-off (AR30.3) to write off a payment
or credit.
Updated Files
ACCOMMIT -
ACCOMMITX -
ARADJUST - Updated with adjust records for the open item in use.
ARAPMUF -
ARAPPLIED - Update with applied records for open items in use.
ARCOMP - Update with last chargeback number used.
ARCUSTOMER - Updates last payment information and updates customer
balances. File also used to validate customer record.
ARCUSTPER - Updates customer period totals for transactions processed.
ARDISTRIB - Creates distribution records upon release of payment batch.
AROIHDR - Updates applied amount of open item header.
AROITEMS - Updated with application and adjustment amounts. Status is
changed.
AROPIVOT -
AROPTR -
ARPAYMENT - Updated for amount of payment applied to an invoice or updated
by new payment added via program. Status may also be updated.
ARPROCLEVL - Accesses the process level account unit, and update used flag.
ARPYMNTHDR - Updated for payment sequence and batch control totals. GL Date
is used for application GL date based on company option.
ARREASON - Determines the reason code type, chargeback type, and reason
code description. Also marks reason code as used.
ARREMIT - Creates payment remit records.
ARSADJUST - Temporary cash application adjustment record created.
ARSAPPLIED - Temporary cash application record created.
ARSUMMARY - Validates summary record.
ARUADJUST -
ARUDISTRIB -
ARUOIHDR -
ARUPMNTHDR -
ARUSADJUST -
ARXIND -
CBBANKENT - Validates the bank. Sets the used flag to Yes.
CBBANKINST - Validates the payment code. Sets the used flag to Yes.
CBCASHCODE - Validates the cash code. Sets the used flag to Yes.
CBCPYCASH - Validates the cash code for the company. Sets the used flag to
Yes.
CBDISTRIB - Generates cash ledger distributions for the payments entered.
CBTRANS - Generates cash ledger transaction records for the payments
entered.
CUSTDESC - Updates customer balance with payment and adjustment amounts.
GLCOMMIT -
GLCOMMITX -
NATBALANCE - National account balances updated with payment
amounts/applications.
TXCODEMAST - Validates tax code flag.
TXCOMPANY - Validates tax code company.
TXTAXCODE - Validates the tax code.
TXTAXTABLE - Validates tax table transaction records.
TXTAXTRAN - Creates tax transaction records.
Referenced Files
ACACCTCAT -
ACACTGRP -
ACACTIVITY -
ACACTMXVAL -
ACAMCODE -
ACASSIGN -
ACCNTRACT -
ACLEVEL -
APACCRCODE - Used as part of vendor validation.
APCOMPANY - Used as part of vendor validation.
APVENGROUP - Used as part of vendor validation.
ARAPSELECT -
ARCODE - Obtains the received not applied code.
ARCUSTGRP - Validates the customer group.
ARMAP -
ARREMIT - Creates payment remit records.
ARRTM - Used in payment display processing.
CBADJUST - Used in cash ledger processing.
CBBALANCE - Used in cash ledger processing.
CBSTATEMNT -
CBSTMTDTL -
CBUSER - Determines user access to cash ledger.
CBUSRCLASS - Determines user access to cash ledger.
CUACCT - Used as part of currency validation.
CUCONV - Obtains a currency exchange rate.
CURELAT -
CUSTORDER -
GLADDRESS - Used as part of the company validation.
GLCHART - Validates the chart name of the GL company.
GLCODES - Used to validate system control.
GLINTCO - Used to validate inter company general ledger relationships.
GLNAMES -
GLSYSTEM - Obtains general ledger period information.
MXCATDEF -
MXELEMENT -
MXLISTHDR -
MXLISTMBR -
NATACCT - Validates national account relationship.
OECOMPANY -
SYSTEMCODE -
TXTAXRATE - Validates tax rate.
WFSETUP -
AR30.2 - Entry and Speed Application
**Form Purpose
Use Entry and Speed Application (AR30.2) to enter and apply cash. This form
has the same functionality as AR30.1 (Entry and Application) but displays less
transaction detail.
Updated Files
ACCOMMIT -
ACCOMMITX -
ARADJUST - Creates application adjustment record.
ARAPMUF -
ARAPPLIED - Creates application record.
ARCOMP - Updates company record with last chargeback number used.
ARCUSTOMER - Updates customer record with payment statistic.
ARCUSTPER - Updates customer period record with payment and application
statistics.
ARDISTRIB - Creates distribution record for credit memo creation.
AROIHDR - Creates open item header record for credit memo creation.
AROITEMS - Updates open item record with applied and adjust amounts.
AROPIVOT -
AROPTR -
ARPAYMENT - Creates payment records.
ARPROCLEVL - Updates process level with used flag.
ARPYMNTHDR - Updates payment batch header record with last payment sequence
number, count and amount.
ARREASON - Updates reason code file with used flag.
ARREMIT - Creates payment remit records.
ARSADJUST - Creates temporary application adjustment records, deleted by
process function.
ARSAPPLIED - Creates temporary application records, deleted by process
function.
ARSUMMARY - Updates summary record with application statistics.
ARUADJUST -
ARUDISTRIB -
ARUOIHDR -
ARUPMNTHDR -
ARUSADJUST -
ARXIND -
CBBANKENT - Used as part of cash ledger validation.
CBBANKINST - Used as part of payment code validation.
CBCASHCODE - Used as part of cash code validation.
CBCPYCASH - Used as part of cash ledger validation.
CBDISTRIB - Used as part of cash ledger validation.
CBTRANS - Creates cash ledger transaction record.
CUSTDESC - Validates customer description record.
GLCOMMIT -
GLCOMMITX -
NATBALANCE - Used as part of national account validation.
TXCODEMAST - Validates tax code flag.
TXCOMPANY - Validates tax code company.
TXTAXCODE - Validates tax codes.
TXTAXTABLE - Validates tax table transaction records.
TXTAXTRAN - Creates tax transaction records for distribution taxable
distribution lines.
Referenced Files
ACACCTCAT -
ACACTGRP -
ACACTIVITY -
ACACTMXVAL -
ACAMCODE -
ACASSIGN -
ACCNTRACT -
ACLEVEL -
APACCRCODE - Used as part of vendor validation.
APCOMPANY - Used as part of vendor validation.
APVENGROUP - Used as part of vendor validation.
ARAPSELECT -
ARCODE - Used to validate general ledger accounts receivable code.
ARCUSTGRP - Used to validate customer group.
ARREMIT - Creates payment remit records.
ARRTM - Used in payment display processing.
CBADJUST - Used as part of cash ledger validation.
CBBALANCE - Used as part of cash ledger validation.
CBSTATEMNT -
CBSTMTDTL -
CBUSER - Used as part of cash ledger validation.
CBUSRCLASS - Used as part of cash ledger validation.
CUACCT - Used as part of currency validation.
CUCONV - Used as part of currency validation.
CURELAT -
CUSTORDER -
GLADDRESS - Validates general ledger company information.
GLCHART - Used as part of general ledger account validation.
GLCODES - Used to validate system control.
GLINTCO - Used to validate inter company general ledger relationships.
GLNAMES -
GLSYSTEM - Used as part of general ledger account validation.
MXCATDEF -
MXELEMENT -
MXLISTHDR -
MXLISTMBR -
NATACCT - Used to validate national account customer relationship.
OECOMPANY -
SYSTEMCODE -
TXTAXRATE - Validates tax rate.
WFSETUP -
AR30.3 - On Account Application
**Form Purpose
Use On Account Application (AR30.3) to apply released payments and credits to
a customer's invoices and debit memos. This is the third of four forms used
for cash application.
Updated Files
ARADJUST - Creates application adjustment record.
ARAPPLIED - Creates application record.
ARCUSTOMER - Updates customer record with payment statistic.
ARCUSTPER - Updates customer period record with payment and application
statistics.
ARDRAFTS -
AROITEMS - Updates open item record with applied and adjust amounts.
AROPIVOT -
AROPTR -
ARPAYMENT - Creates payment records.
ARPROCLEVL - Updates process level with used flag.
ARREASON - Updates reason code file with used flag.
ARSADJUST - Creates temporary application adjustment records, deleted by
process function.
ARSAPPLIED - Creates temporary application records, deleted by process
function.
ARUADJUST -
ARUOIHDR -
ARXIND -
CBBANKINST - Used as part of payment code validation.
CUSTDESC - Validates customer description record.
NATBALANCE - Used as part of national account validation.
Referenced Files
ACACTGRP -
ACACTIVITY -
ACACTMXVAL -
ACAMCODE -
ACASSIGN -
ACCNTRACT -
ACLEVEL -
ARAPSELECT -
ARCOMP - Updates company record with last chargeback number used.
ARCUSTGRP - Used to validate customer group.
ARDISTRIB - Validates tax point distribution status.
ARMAP -
AROIHDR - Creates open item header record for credit memo creation.
ARPYMNTHDR - Validates payment header record.
CUACCT - Used as part of currency validation.
CUCONV - Used as part of currency validation.
CURELAT -
GLADDRESS - Validates general ledger company information.
GLCHART - Used as part of general ledger account validation.
GLCODES - Used to validate system control.
GLINTCO - Used to validate inter company general ledger relationships.
GLSYSTEM - Used as part of general ledger account validation.
MXCATDEF -
MXELEMENT -
MXLISTHDR -
MXLISTMBR -
NATACCT - Used to validate national account customer relationship.
AR30.4 - Line Item Application
**Form Purpose
Use Line Item Application (AR30.4) to enter and apply cash to individual line
items. This is the fourth of four forms used for cash application..
Updated Files
ACCOMMIT -
ACCOMMITX -
ARADJUST - Creates application adjustment record.
ARAPMUF -
ARAPPLIED - Creates application record.
ARCOMP - Updates company record with last chargeback number used.
ARCUSTOMER - Updates customer record with payment statistic.
ARCUSTPER - Updates customer period record with payment and application
statistics.
ARDISTRIB - Creates distribution record for credit memo creation.
AROIHDR - Creates open item header record for credit memo creation.
AROITEMS - Updates open item record with applied and adjust amounts.
AROPIVOT -
AROPTR -
ARPAYMENT - Creates payment records.
ARPROCLEVL - Updates process level with used flag.
ARPYMNTHDR - Updates payment batch header record with last payment sequence
number, count, and amount.
ARREASON - Updates reason code file with used flag.
ARREMIT - Creates payment remit records.
ARSADJUST - Temporary cash application adjustment record created.
ARSAPPLIED - Temporary cash application record created.
ARSUMMARY - Updates summary record with application statistics.
ARUADJUST -
ARUDISTRIB -
ARUOIHDR -
ARUPMNTHDR -
ARUSADJUST -
ARXIND -
CBBANKENT - Used as part of cash ledger validation.
CBBANKINST - Used as part of payment code validation.
CBCASHCODE - Used as part of cash code validation.
CBCPYCASH - Used as part of cash ledger validation.
CBDISTRIB - Used as part of cash ledger validation.
CBTRANS - Creates cash ledger transaction record.
CUSTDESC - Validates customer description record.
GLCOMMIT -
GLCOMMITX -
NATBALANCE - Used as part of national account validation.
TXCODEMAST - Validates tax code flag.
TXCOMPANY - Validates tax code company.
TXTAXCODE - Validates tax codes.
TXTAXTABLE - Validates tax table transaction records.
TXTAXTRAN - Creates tax transaction records for distribution taxable
distribution lines.
Referenced Files
ACACCTCAT -
ACACTGRP -
ACACTIVITY -
ACLEVEL -
APACCRCODE - Used as part of vendor validation.
APCOMPANY - Used as part of vendor validation.
APVENGROUP - Used as part of vendor validation.
ARAPSELECT -
ARCODE - Used to validate general ledger accounts receivable code.
ARCUSTGRP - Used to validate customer group.
ARREMIT - Creates payment remit records.
ARRTM - Used in payment display processing.
CBADJUST - Used as part of cash ledger validation.
CBBALANCE - Used as part of cash ledger validation.
CBSTATEMNT -
CBSTMTDTL -
CBUSER - Used as part of cash ledger validation.
CBUSRCLASS - Used as part of cash ledger validation.
CUACCT - Used as part of currency validation.
CUCONV - Used as part of currency validation.
CURELAT -
CUSTORDER -
GLADDRESS - Validates general ledger company information.
GLCHART - Used as part of general ledger account validation.
GLCODES - Used to validate system control.
GLINTCO - Used to validate inter company general ledger relationships.
GLNAMES -
GLSYSTEM - Used as part of general ledger account validation.
NATACCT - Used to validate national account customer relationship.
OECOMPANY -
SYSTEMCODE -
TXTAXRATE - Validates tax rate.
WFSETUP -
AR30.5 - Selection Criteria
**Form Purpose
Use Selection Criteria (AR30.5) to define selection criteria for open item.
All open items that fit the criteria you define will be marked as selected for
application.
**More Information
Two sets of selection criteria are available; company options and transaction
options. You can combine these two categories of criteria to narrow the
selection process.
Note The selection process will override any open items that have already
been selected. You can select Yes in the Selected Transactions Only field on
the Transaction form tab to refine the search. This will limit the selection
to items already selected.
If you unselect the transactions marked as selected by the filter the
selection criteria are automatically turned off.
Updated Files
MXLISTHDR -
MXLISTMBR -
Referenced Files
ACACTIVITY -
ACACTMXVAL -
ACADDLCNTR -
ACAMCODE -
ACASSIGN -
ACCNTRACT -
ACLEVEL -
ARCOMP - Validates Accounts Receivable company file.
MXCATDEF -
MXELEMENT -
MXLISTDTL -
MXOBJCAT -
AR30.6 - Adjustments
**Form Purpose
Use Adjustments (AR30.6) to define and maintain application adjustments.
**More Information
Choose the More button to define GL accounts for the adjustments.
Updated Files
ARSADJUST - Temporary cash application adjustment record created.
ARSAPPLIED - Temporary cash application record created.
ARUOIHDR -
ARUSADJUST -
CBBANKINST -
Referenced Files
ACACTGRP -
ACACTIVITY -
ACLEVEL -
ARAPSELECT -
ARCOMP - Validates accounts receivable company.
ARCUSTGRP -
ARCUSTOMER -
AROIHDR - Used to validate open item header record.
AROITEMS - Used to validate invoice, credit memo, or debit memo.
ARPAYMENT -
ARPROCLEVL - Used to validate process level.
ARPYMNTHDR -
ARREASON - Validates reason code record.
CUCONV -
CURELAT -
GLADDRESS -
GLCHART -
GLSYSTEM -
AR30.7 - Chargeback Memo
**Form Purpose
Use Chargeback Memo (AR30.7) to define and maintain chargeback memos.
**More Information
Choose the More button to access the Adjustment GL Accounts subform. Use the
subform to define general ledger account information for the adjustment.
Updated Files
ARSADJUST - Temporary cash application adjustment record created.
ARUSADJUST -
Referenced Files
ARAPSELECT -
ARCOMP - Validates Accounts Receivable company file.
ARCUSTOMER - Used to validate customer.
ARPAYMENT - Creates payment records.
ARPROCLEVL - Used to validate process level.
ARPYMNTHDR - Validates payment header record.
ARREASON - Validates reason code record.
ARSAPPLIED - Temporary cash application record created.
CUCONV - Used as part of currency validation.
CURELAT -
GLSYSTEM - Used as part of general ledger account validation.
NATACCT - Used to validate national account customer relationship.
AR30.8 - Range Application
**Form Purpose
Use Range Application (AR30.8) to apply cash to a range of transactions based
on criteria you define.
Note Unlike AR30.1 (Entry and Application), AR30.2 (Entry and Speed
Application), and AR30.4 (Line Item Application), this subform does not create
select records, all applications are immediately applied.
**More Information
If you enter a transaction number that is not valid for the transaction type
you selected, the system attempts to find a transaction with that transaction
number, but of a different type. The second transaction type is based on an
ascending order of transaction types; credit memos, debit memos, and invoices.
Examples:
- If the initial transaction type is invoices, the system will check all
credit memos next, then all debit memos for a matching transaction number.
- If the initial transaction type is debit memos, the system will check all
invoices next, then all credit memos for a matching transaction number.
- If the initial transaction type is credit memos, the system will check all
debit memos next, then all invoices for a matching transaction number.
Updated Files
ARADJUST - Creates application adjustment record.
ARAPPLIED - Creates application record.
ARCOMP - Updates company record with last chargeback number used.
ARCUSTOMER - Updates customer record with payment statistic.
ARCUSTPER - Updates customer period record with payment and application
statistics.
AROIHDR - Creates open item header record for credit memo creation.
AROITEMS - Updates open item record with applied and adjust amounts.
AROPIVOT -
AROPTR -
ARPAYMENT - Creates payment records.
ARPROCLEVL - Updates process level with used flag.
ARREASON - Updates reason code file with used flag.
ARSADJUST - Temporary cash application adjustment record created.
ARUADJUST -
ARUOIHDR -
ARUSADJUST -
ARXIND -
CBBANKINST - Used as part of payment code validation.
CUSTDESC - Validates customer description record.
NATBALANCE - Used as part of national account validation.
Referenced Files
ACACTGRP -
ACACTIVITY -
ACLEVEL -
ARAPSELECT -
ARCUSTGRP - Used to validate customer group.
ARDISTRIB - Validates tax point distribution status.
ARPYMNTHDR - Validates payment header record.
ARRTM - Used in payment display processing.
ARSAPPLIED - Temporary cash application record created.
CUACCT - Used as part of currency validation.
CUCONV - Used as part of currency validation.
CURELAT -
GLADDRESS - Validates general ledger company information.
GLCHART - Used as part of general ledger account validation.
GLCODES - Used to validate system control.
GLSYSTEM - Used as part of general ledger account validation.
NATACCT - Used to validate national account customer relationship.
AR30.9 - Speed Entry
**Form Purpose
Use Speed Entry (AR30.9) to speed apply cash.
**More Information
This subform does not display open items; you must directly select them for
cash application. You cannot apply cash to items that have already been
selected in AR30.1 (Entry and Application), AR30.2 (Entry and Application
Speed) or AR30.4 (Line Item Application).
Note This subform creates application select records. To process applications
entered from this subform, use AR30.1, AR30.2 or AR30.4.
Updated Files
AROPTR -
ARPAYMENT - Creates payment records.
ARSADJUST - Temporary cash application adjustment record created.
ARSAPPLIED - Temporary cash application record created.
CBBANKINST -
Referenced Files
ARAPSELECT -
ARCOMP - Validates Accounts Receivable company file.
ARCUSTOMER - Used to validate customer.
AROIHDR - Used to validate open item header record.
AROITEMS - Used to validate invoice, credit memo, or debit memo.
ARPROCLEVL - Used to validate process level.
ARREASON - Validates reason code record.
CUCONV -
CURELAT -
GLCODES -
GLINTCO -
GLSYSTEM -
NATACCT - Used to validate national account customer relationship.
INVOKED Programs
ACCL
API4
ACAC
IFCU
IFSG
IFAC
SLSE
SLSU
IFOB
IFRS
IFSC
SLSS
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