PA115 - Employee Purge

Run PA115 (Employee Purge) to purge employees with termination dates from the
Payroll and Personnel Administration systems.

Important: This program purges all information specified in the parameters of
the report. Review report parameters before submitting the report. Lawson
strongly recommends doing a backup following your MIS procedures before
running this report.

You cannot purge employees who have year-to-date wages for the current year,
pending actions, benefits in the Benefits system, or time records.

Two report selections are available which provide either a summary or
detailed listing of employees who are purged. The summary listing shows the
name and number of each purged employee. The detailed listing shows all
information purged for each employee.

The employee profile is designed to print on a form with 79 lines. If you
print it on regular paper, the text will overflow.

Updated Files

    APPJOBHIST -

    BNCHANGE   - The Benefit Changes file is accessed to delete employee
                 records when employee information is purged.

    BNGRPCHG   - The Benefit Group Change file is used to delete employee
                 records when employee information is purged.

    BNSIMDTL   - The Benefit Simulation Detail file is used to delete employee
                 records for employees whose records have been purges.

    BNSIMHDR   - The Benefit Simulation Header file is used to delete records
                 for purged employee information.

    BONDBENSEQ - The Bond Benefit Sequence file is used to delete records for
                 employees whose information has been purged.

    CKPOINT    - The Check Point file is the universe file used for recovery.

    EMACHDEPST - The Employee ACH Account file is used to delete ACH records
                 tied to purged employees.

    EMDEDMASTR - The Employee Deduction file is used to delete employee
                 deduction master records tied to purged employees.

    EMDEPEND   - The Employee Dependent file is used to delete employee
                 dependent records tied to purged employees.

    EMDISTMAST - The Emp Acct Distribution Override file is used to delete
                 employee distribution master records tied to purged employees.

    EMPAUTO    - The Employee Automobiles file is used to delete employee auto
                 records tied to purged employees.

    EMPCODES   - The Emp/App Personnel Codes file is used to delete employee
                 personnel codes tied to purged employees.

    EMPLOYEE   - The Employee file is used to delete employee master records
                 and produce a report with deleted employee name and number.

    EMPVISA    - The Employee Travel and Visa file is used to delete employee
                 visa records tied to purged employees.

    HISTERR    -

    HREMPUSF   - The Employee/Applicant User Fields file is accessed by this
                 report.

    HRHISTORY  - The HR History file is used to delete employee history records
                 tied to purged employees.

    HRSUPER    - The Supervisors file is accessed by this report.

    INTERVIEW  - The Applicant Interview file is used to delete interview
                 records tied to purged employees.

    JOBAUTH    - The Employee Job Authorization file is used to delete job
                 authority records tied to purged employees.

    MILITARY   - The Military Service History file is used to delete military
                 records tied to purged employees.

    OSHA       - The OSHA Incident History file is used to delete OSHA records
                 tied to purged employees.

    PACOMMENTS - The Personnel Comments file is used to delete Personnel
                 Comments records tied to purged employees.

    PAEMERGCNT - The Employee Emergency Contacts file is used to delete
                 emergency contact information for purged employees.

    PAEMPAPTST -

    PAEMPCOSTS - The Employee Costs file is used to delete employee training
                 information for employees whose records have been purged.

    PAEMPLOYEE - The Employee Personnel Information file is used to delete
                 personnel employee records tied to purged employees.

    PAEMPPOS   - The Employee Position file is used to delete personnel
                 employee position records tied to purged employees.

    PAEMPTRACK - The Required Training file is used to delete employee training
                 tracks for purged employees.

    PAFOLLOWUP -

    PAINCICOST -

    PAJOBREQ   - The Job Requisition file is to delete requisition records tied
                 to purged employees.

    PAMEDICAL  - The Emp Medical and Work Desc Code file is used to delete
                 employee medical records tied to purged employees.

    PAPEPAUDIT - The Employee Position Audit file is accessed to delete the
                 retroactive position job changes.

    PAPOSERR   - The Position Errors file is accessed to delete the position
                 change errors.

    PAREGISTER - The Registration Information file is used to delete employee
                 course registrations when employee information is purged.

    PAREQAPP   - The Job Requisition Application file is accessed by this
                 report.

    PAREQCOST  - The Job Requisition Cost file is accessed by this report.

    PAREQLOG   - The Job Requisition Logfile is accessed by this report.

    PAREQOFFER - The Job Requisition Offer file is accessed by this report.

    PATESTOVER -

    PATHFIND   - The Employee Report Writer Paths file is used to delete path
                 find records tied to purged employees.

    PATRNHIST  - The Training History file is used to delete employee training
                 history for employees whose records have been purged.

    PERSACTDTL - The Personnel Action History Detail file is used to delete
                 personnel action information tied to purged employees.

    PERSACTHST - The Personnel Action History file is used to delete employee
                 history records tied to a purged employee.

    PGEMPLOYEE - The Employee Group Employees file is used to delete personnel
                 group employee records tied to purged employees.

    PGSELECT   - The Emp Group Selection Criteria file is used to delete
                 personnel group select records tied to purged employees.

    PREMPSTATE - The Employee State file is used to delete

    PRRATEHIST - The Employee Rate History file is used to delete pay rate and
                 salary information tied to purged employees.

    PRRATES    - The Alternate Pay Rates file is used to delete alternate pay
                 rate records from Alternate Pay Rates file for records tied to
                 purged employees.

    PRTAXGRP   - The Tax Group file is accessed by this report.

    REVIEW     - The Employee Performance Reviews file is used to delete review
                 records tied to purged employees.

    SBBEN      - The Savings Bond Beneficiary file is used to purge employee
                 records when employee information is purged.

    VESTHOURS  - The vested hours file is used to delete employee records for
                 purged employees.


Referenced Files

    BENEFIT    - The Employee Benefit file is used to verify that no benefit
                 records exist for the
                 employee before the purge.

    BNCHANGE   - The Benefit Changes file is accessed to delete employee
                 records when employee information is purged.

    BNGRPCHG   - The Benefit Group Change file is used to delete employee
                 records when employee information is purged.

    BNSIMDTL   - The Benefit Simulation Detail file is used to delete employee
                 records for employees whose records have been purges.

    BNSIMHDR   - The Benefit Simulation Header file is used to delete records
                 for purged employee information.

    BONDBENSEQ - The Bond Benefit Sequence file is used to delete records for
                 employees whose information has been purged.

    CUCODES    -

    EMACHDEPST - The Employee ACH Account file is used to delete ACH records
                 tied to purged employees.

    EMDEDMASTR - The Employee Deduction file is used to delete employee
                 deduction master records tied to purged employees.

    EMDISTMAST - The Emp Acct Distribution Override file is used to delete
                 employee distribution master records tied to purged employees.

    EMSTATUS   - The Employee/Applicant Status file is used to verify that
                 employee status (EMP-EMP-APP = 0) is found and equal to PB(pay
                 with benefits) PN (pay with no benefits).

    HISTERR    -

    HRCTRYCODE -

    HRSUPER    - The Supervisors file is accessed by this report.

    HRUSERFLDS - The HR User Fields file is accessed by this report.

    INSTCTRYCD -

    JOBAUTH    - The Employee Job Authorization file is used to delete job
                 authority records tied to purged employees.

    JOBCODE    - The Job Code Parameters file is accessed by this report.

    OSHA       - The OSHA Incident History file is used to delete OSHA records
                 tied to purged employees.

    PACOURSE   - The Courses file is accessed to retrieve the course
                 description.

    PADICT     - The HR Systems Data Security file if option to print employee
                 profile is used, this file is used to display the data item
                 name in the personnel file history section.

    PAEMPAPTST -

    PAEMPPOS   - The Employee Position file is used to delete personnel
                 employee position records tied to purged employees.

    PAFOLLOWUP -

    PAINCICOST -

    PAPEPAUDIT - The Employee Position Audit file is accessed to delete the
                 retroactive position job changes.

    PAPOSERR   - The Position Errors file is accessed to delete the position
                 change errors.

    PAPOSITION - The Personnel Position Parameter file is used to modify -
                 subtract 1 from POS-NBR-FIL subtract PEP-POS-FTE from
                 POS-CURRENT-FTE.

    PAREGISTER - The Registration Information file is used to delete employee
                 course registrations when employee information is purged.

    PAREQLOG   - The Job Requisition Logfile is accessed by this report.

    PATESTOVER -

    PATHFIND   - The Employee Report Writer Paths file is used to delete path
                 find records tied to purged employees.

    PATRACK    - The Tracks file is accessed to retrieve the track description
                 for the report.

    PCODES     - The Human Resource Code file is used to modify - move zeroes
                 to PCO-EMPLOYEE.

    PERSACTION - The Personnel Action file is used to verify that no pending
                 actions exist before purge.

    PERSACTYPE - The Personnel Action Code file is used when personnel action
                 type exists, move to report; else, move 'not on file'. If
                 Printing Employee Profile, this is used to print Description of
                 Personnel Action.

    PGEMPLOYEE - The Employee Group Employees file is used to delete personnel
                 group employee records tied to purged employees.

    PLAN       - The Benefit Plan file is accessed to retrieve the plan
                 description for the report.

    PREMPSTATE - The Employee State file is used to delete

    PRSAGDTL   - The Step and Grade Schedule Detail file is the step and grade
                 detail pay rate used for printing as part of Employee Profile.

    PRSAGHEAD  - The Step and Grade Schedule Header file is used to verify
                 grade range schedules and step and grade schedules.

    PRSYSTEM   - The HR Company and Process Levels file is used to verify the
                 company.

    PRTAXGRP   - The Tax Group file is accessed by this report.

    QUARTDED   - The Quarterly Deduction file is accessed by this report.

    QUARTWAGE  - The Quarterly Wage file is accessed by this report.

    SBBEN      - The Savings Bond Beneficiary file is used to purge employee
                 records when employee information is purged.

    TIMERECORD - The Employee Time Records file is used to verify that no time
                 records exist for employee before purge.


INVOKED Programs

    HRFN