BN31.1 - Speed Benefit Entry
Use BN31.1 (Benefit Speed Entry) to enroll multiple employees into plans.
To enroll in a plan, an employee must meet the plan's eligibility
requirements, which are employee group and postal code. In addition, an
employee's benefit start date must be equal to or later than the employee's
eligibility date. An employee's eligibility date is based on the parameters
defined in BN16.1 (Benefit Entry Rules). The system verifies eligibility
requirements when you add the benefit.
Before an employee enrolls in a benefit under a flex benefit plan, the
employee must have a flex dollar record in BN45.1 (Employee Flex Dollars) in
effect on the start date of the benefit.
When you enroll an employee in a benefit plan, the Benefits system creates
employee and company deductions for the employee in PR14.1 (Employee
Deduction). The system uses the benefit's start and stop dates to control the
deductions. For flex benefit plans, the system can create or update a standard
time record for the employee in PR30.1 (Standard Time Record).
Benefits are added based on the benefit process order that applies to the
employee. Benefit process orders are defined in BN30.1 (Benefit Process
Order). See the help text for BN30.1 for more information.
This is an add only form. Use BN32.1 (Benefit Changes) or BN32.2 (Employee
Benefit Detail Changes) to change or stop an employee's benefits.
Updated Files
BENEFIT - The Employee Benefit file contains employee benefit records
for all benefit types. The file is updated when benefits are
added, changed, or deleted.
BNCOMMENTS - The Benefit Comments file is used when employee benefit type
comments are deleted when the last benefit record is deleted.
EMDEDMASTR - The Employee Deduction file is updated when benefits are added
or changed.
EMPFLEXDOL - The Employee Flex Dollar file is used to verify flex dollars.
It is updated for flex benefits.
EMPFLEXREM - The Employee Flex Period Dollars file is updated for flex
benefits.
EMPINVEST - The Employee Benefit Investment Distribution is updated with
the stop date when a benefit is stopped on a defined
contribution plan. The file is also
updated when benefits are deleted.
EMPLOYEE - The Employee file is updated with the last deduction sequence
when a benefit deduction is added.
HRDEPBEN - The Dependent Benefits file is updated if benefits are added
or changed.
HRHISTORY - The Garnishment Parameters file is accessed to verify that
garnishment information exists if the deduction is a
garnishment, and verify tax levy information.
STANDTIME - The Payroll Standard Time Record file is updated for flex
benefits.
Referenced Files
BENEFICRY - The Beneficiary file is used to verify beneficiaries.
BNACCOUNTS - The Benefit Accounts file validates general ledger override
account information.
BNANNENR -
BNCOMPANY - The Benefit Company Parameters file is used to verify company
information.
BNCOVDFT - The Benefit Coverage Defaults file verifies whether a coverage
option is needed and that coverage defaults exist.
BNCOVERAGE - The Benefit Coverage file verifies that coverage exists for an
employee and date.
BNCOVOPT - The Benefit Coverage Options file is accessed to validate the
coverage option.
BNFAMSTS -
BNNEWHIRE -
BNPLNENR -
BNPOSTCODE - The Benefits Postal Code file is updated with postal codes for
the company.
BNPRMOPT - The Benefit Premium Options file is accessed to validate
contributions.
BNWAIT - The Benefit Plan Waiting Period file contains waiting period
data.
CODA - The Cash Or Deferred Account History file contains employee
account balances for defined contribution and defined benefit
plans.
COMPHIST - The Employee Compensation History file contains employee
compensation history data.
CONTRDETL - The Contribution Schedule Detail file is used to verify
contribution schedule detail.
DEDCODE - The Deduction file is used to verify benefit deductions.
DEDFREQTBL - The Frequency Table file is used to verify deduction cycles
for deductions created.
EMDEPEND - The Employee Dependent file is used to access employee
dependent files.
EMTAMASTR - The Employee Time Accrual Master file is accessed by this
program.
FLEXDOLLAR - The Flex Dollars file is used to verify an employee's flex
dollars.
FLEXPLAN - The Flex Benefit Plan file is used to verify flex plans.
GLINTCO -
GLSYSTEM -
HRHISTORY - The Garnishment Parameters file is accessed to verify that
garnishment information exists if the deduction is a
garnishment, and verify tax levy information.
HRSECLEV - The Employee Security Level file is accessed by this program.
JOBCODE - The Job Code Parameters file is used to verify job code annual
hours.
NAVIGATE - The Benefit Entry Navigation file contains navigation records.
ONETMDED - The Payroll One-time Deduction file is accessed by this
program.
PADICT -
PAEMPLOYEE - The Employee PA Information file is used to verify employees.
PARTBEN - The COBRA Participant Benefit file is accessed to retrieve the
coverage option and benefit coverage information for COBRA
participants and retirees.
PASCRTY - The Data Item Attribute Parameters file is used to determine
whether a field should be logged in the logfile.
PAYDEDUCTN - The Employee Payment Deductions file is accessed to ensure
benefits are not deleted if payments exist.
PAYMASTR -
PGEMPLOYEE - The Employee Group Employees file is used to verify employees
in an employee group.
PGSELECT - The Employee Group Selection Criteria file is accessed to
retrieve the selection criteria for the employee group.
PLAN - The Benefit Plan file is used to verify health plans.
PREMDEDHST - The Employee Deduction History file is accessed by this
program.
PREMIUM - The Benefit Plan Premium file is used to verify premium
amounts.
PROTPAYPRD - The Overtime Pay Periods file is accessed to retrieve the pay
period start and end dates for entry verification.
PROTWRKPRD - The Overtime Work Periods file is accessed to retrieve the
work period start and stop dates for entry verification.
PROVERTIME - The Overtime Pay Plan file is accessed to verify that the pay
plan exists.
PRRATEHIST - The Employee Rate History file is accessed to retrieve the
salary for the "as of" date.
PRSAGDTL - The Step and Grade Schedule Detail file is used to retrieve an
employee's pay rate when the employee has a step and grade
schedule in the Payroll system.
PRSAGHEAD - The Step and Pay Schedule Header file is accessed to retrieve
the salary for an employee with a pay step.
PRSYSTEM - The HR Company and Process Levels file is used when payroll
run flags are updated for mid-year or mid-cycle flex changes.
PRTAXLEVY - The Payroll Tax Levy file is accessed by this program.
PRTAXLOC -
PRTIME - The Employee Pay/Hours History file is accessed to calculate
the waiting period.
PSGRELATE - The Pay Class/Pay Summary Group Relation file is accessed to
determine if hours should be added or subtracted.
RATETBLDTL - The Rate Table Detail file is accessed by this program.
RATETBLHDR - The Rate Table Header file is used to verify rate table codes.
RESTRANS - The Spending Account Transactions file is accessed by this
program.
BN31.2 - Employee Benefit Entry
Use BN31.2 (Employee Benefit Entry) to enroll an employee in benefit plans by
plan type. The plans which the employee is eligible for will display. The
eligibility criteria are employee group and postal code table defined in the
Eligible tab of BN15.1 (Benefit Plan). Plans display based on the benefit
process order that applies to the employee. If no benefit process order
applies to the employee, plans display in alphabetical order by plan type.
Benefit process orders are defined in BN30.1 (Benefit Process Order). See the
help text for BN30.1 for more information.
You can add benefits at any time as long as the benefit start date is equal
to or later than the employee's eligibility date. The Eligible field displays
the employee's eligibility date for each plan. If the plan's service
requirement is measured in hours and an employee has not met the hours of
service requirement, the Eligible field is blank. You can use the Error
subform to display the remaining number of hours an employee needs to qualify
for the plan.
When you add a new benefit for an employee, an AddedBen button displays. The
AddedBen button opens BN31.5, a view only form. BN31.5 allows you to verify
that complete information was created when the new benefit was added for the
employee.
When you enroll an employee in a benefit plan, the Benefits system creates
employee and company deductions for the employee in PR14.1 (Employee
Deduction). The system uses the benefit's start and stop dates to control the
deductions. For flex benefit plans, the system can create or update a standard
time record for the employee in PR30.1 (Standard Time Record).
This is an add only form. Use BN32.1 (Benefit Changes) or BN32.2 (Employee
Benefit Detail Changes) to change or stop an employee's benefits.
Updated Files
BENEFIT - The Employee Benefit file contains employee benefit records
for all benefit types.
BNCOMMENTS - The Benefit Comments file is used when employee benefit type
comments are deleted when the last benefit record is deleted.
EMDEDMASTR - The Employee Deduction file is updated when benefits are added
or changed.
EMPFLEXDOL - The Employee Flex Dollar file is used to verify flex dollars.
It is updated for flex benefits.
EMPFLEXREM - The Employee Flex Period Dollars file is updated for flex
benefits.
EMPINVEST - The Employee Benefit Investment Distribution is updated with
the stop date when a benefit is stopped on a defined
contribution plan. The file is also updated when benefits are
deleted.
EMPLOYEE - The Employee file is updated with the last deduction sequence
when a benefit deduction is added.
HRDEPBEN - The Dependent Benefits file is updated if benefits are added
or changed.
HRHISTORY - The Garnishment Parameters file is accessed to verify that
garnishment information exists if the deduction is a
garnishment, and verify tax levy information.
STANDTIME - The Payroll Standard Time Record file is updated for flex
benefits.
Referenced Files
BENEFICRY - The Beneficiary file is used to verify beneficiaries.
BNACCOUNTS - The Benefit Accounts file validates general ledger override
account information.
BNANNENR -
BNCOMPANY - The Benefit Company Parameters file is used to verify company
information.
BNCOVDFT - The Benefit Coverage Defaults file verifies whether a coverage
option is needed and that coverage defaults exist.
BNCOVERAGE - The Benefit Coverage file verifies that coverage exists for an
employee and date.
BNCOVOPT - The Benefit Coverage Options file is accessed to validate the
coverage option.
BNFAMSTS -
BNNEWHIRE -
BNPLNENR -
BNPOSTCODE - The Benefits Postal Code file is updated with postal codes for
the company.
BNPRMOPT - The Benefit Premium Options file is accessed to validate
contributions.
BNWAIT - The Benefit Plan Waiting Period file contains waiting period
data.
CODA - The Cash Or Deferred Account History file contains employee
account balances for defined contribution and defined benefit
plans.
COMPHIST - The Employee Compensation History file contains employee
compensation history data.
CONTRDETL - The Contribution Schedule Detail file is used to verify
contribution schedule detail.
DEDCODE - The Deduction file is used to verify benefit deductions.
DEDFREQTBL - The Frequency Table file is used to verify deduction cycles
for deductions created.
EMDEPEND - The Employee Dependent file is used to access employee
dependent files.
EMTAMASTR - The Employee Time Accrual Master file is accessed by this
program.
FLEXDOLLAR - The Flex Dollars file is used to verify flex dollar records.
FLEXPLAN - The Flex Benefit Plan file is used to verify flex plans.
GLINTCO -
GLSYSTEM -
HRHISTORY - The Garnishment Parameters file is accessed to verify that
garnishment information exists if the deduction is a
garnishment, and verify tax levy information.
HRSECLEV - The Employee Security Level file is accessed by this program.
JOBCODE - The Job Code Parameters file is used to verify job code annual
hours.
NAVIGATE - The Benefit Entry Navigation file contains navigation records.
ONETMDED - The Payroll One-time Deduction file is accessed by this
program.
PADICT -
PAEMPLOYEE - The Employee PA Information file is used to verify employees.
PARTBEN - The COBRA Participant Benefit file is accessed to retrieve the
coverage option and benefit coverage information for COBRA
participants and retirees.
PASCRTY - The Data Item Attribute Parameters file is used to determine
whether a field should be logged in the logfile.
PAYDEDUCTN - The Employee Payment Deductions file is accessed to ensure
benefits are not deleted if payments exist.
PAYMASTR -
PGEMPLOYEE - The Employee Group Employees file is used to verify employees
in an employee group.
PGSELECT - The Employee Group Selection Criteria file is accessed to
retrieve the selection criteria for the employee group.
PLAN - The Benefit Plan file is used to verify health plans.
PREMDEDHST - The Employee Deduction History file is accessed by this
program.
PREMIUM - The Benefit Plan Premium file is used to verify premium
amounts.
PROTPAYPRD - The Overtime Pay Periods file is accessed to retrieve the pay
period start and end dates for entry verification.
PROTWRKPRD - The Overtime Work Periods file is accessed to retrieve the
work period start and stop dates for entry verification.
PROVERTIME - The Overtime Pay Plan file is accessed to verify that the pay
plan exists.
PRRATEHIST - The Employee Rate History file is accessed to retrieve the
salary for the "as of" date.
PRSAGDTL - The Step and Grade Schedule Detail file is accessed to
retrieve the salary if there is a pay step.
PRSAGHEAD - The Step and Pay Schedule Header file is accessed to retrieve
the salary for an employee with a pay step.
PRSYSTEM - The HR Company and Process Levels file is used when payroll
run flags are updated for mid-year or mid-cycle flex changes.
PRTAXLEVY - The Payroll Tax Levy file is accessed by this program.
PRTAXLOC -
PRTIME - The Employee Pay/Hours History file is accessed to calculate
the waiting period.
PSGRELATE - The Pay Class/Pay Summary Group Relation file is accessed to
determine if hours should be added or subtracted.
RATETBLDTL - The Rate Table Detail file is accessed by this program.
RATETBLHDR - The Rate Table Header file is used to verify rate table codes.
RESTRANS - The Spending Account Transactions file is accessed by this
program.
BN31.4 - Benefits Added Automatically
Use the Benefits Added Automatically subform to view benefits added
automatically by the system after BN105 was run.
Updated Files
None.
Referenced Files
BENEFIT -
PLAN -
BN31.5 - Benefits Added Automatically
Updated Files
None.
Referenced Files
BENEFIT -
PLAN -
INVOKED Programs
HRFN
HRHI
HRLO
IFAC
ACAC
ACCL
IFCU
IFSG
IFAU
SLSE
SLSU
IFOB
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