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EEADVANCE FILE
Employee Advance
The Employee Advance file contains employee advance records created in the
Lawson Employee Expense system.
REFERENCED BY
AM115 AM15.1 AM15.2 AM15.3 AM15.4 AM20.1
AM20.3 AM21.1 AM21.3 AM500 AM51.1 AM551
AM97.1 AP125 AP126 AP131 AP150 AP155
AP160 AP161 AP20.1 AP20.2 AP20.3 AP20.4
AP20.5 AP20.7 AP23.1 AP230 AP240 AP245
AP25.1 AP25.2 AP250 AP26.1 AP27.1 AP32.1
AP520 API1.1 API2.1 API3.1 API4.1 AR48.3
EE220 EE90.1 EEI1.1 IC28.1 IC840 MA180
MA41.2 MA41.7 MA43.1 MA43.2 MA43.3 MA43.9
MA530 MA531 MA540 MA60.2 MA60.3 MA60.5
MA61.1 MA66.2 MA66.3 MA67.1 MA67.2 MA70.1
MA75.1 MA80.1 MAI1.1 PO100 PO101 PO122
PO131 PO20.1 PO21.1 PO21.2 PO21.3 PO21.4
PO21.5 PO22.1 PO23.1 PO25.1 PO25.5 PO25.6
PO25.7 PO27.2 PO29.1 PO30.1 PO30.2 PO30.3
PO300 PO31.1 PO31.2 PO32.2 PO33.1 PO34.1
PO35.1 PO36.1 PO36.2 PO38.1 PO39.1 PO39.2
PO44.1 PO50.1 PO52.1 PO520 PO536 POI3.1
POII.1 POIJ.1 PR05.1 PR05.3 PR226 PR247
PR26.1 PR47.1 PR514 UK47.1 RQ10.1 RQ10.2
RQ10.3 RQIE.1 WH20.2 WH20.7 AP55.1 EE230
EE235
UPDATED BY
AP30.4 AP300 AP305 EE135 EE20.1 EE35.1
EE35.2 EE520
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
EEA-COMPANY Numeric 4 EE20.1
Element: Company The company number. Must be a valid
record in the Accounts Payable Company
file.
EEA-VENDOR Alpha 9 (Right Justified) EE20.1
Element: Vendor ID The employee number. Must be a valid
vendor record in the Accounts Payable
Vendor file.
EEA-ADVANCE-NBR Alpha 10 EE20.1
Element: Advance NumberA unique number assigned to the
employee advance.
EEA-ADV-DESC Alpha 30 EE20.1
Element: Item DescriptiThe description of the advance.
EEA-REC-STATUS Numeric 1 EE135 EE20.1
Element: Record Status The record status of the advance. Valid EE35.1 EE35.2
values are: EE520
0 = Unreleased.
1 = Released.
EEA-APPROVAL-CODE Alpha 3 EE20.1 EE35.1
Element: Authority CodeThe approval code assigned to the
employee advance. Used for approving
advances and expenses before they can be
released to the Accounts Payable system.
Must be a valid record in the Approval
Code file.
EEA-PROC-LEVEL Alpha 5 EE20.1
Element: Process Level The process level assigned to the
employee advance. Must be a valid record
in the Accounts Payable Process Level
file.
EEA-TRAN-ADV-AMT Signed 15.2 EE20.1
Element: Adj Amt The amount of the employee advance.
Must be entered in company base
currency. This field contains the same
value as the Base Advance Amount field.
EEA-TRAN-ND Numeric 1 EE20.1
Account Currency The number of decimal positions defined
Code for the currency of the advance.
EEA-BASE-ADV-AMT Signed 15.2 EE20.1
Base Currency The amount of the employee advance in
Advance Amount the company base currency.
EEA-ADV-CURRENCY Alpha 5 EE20.1
Element: Transaction CuThe currency of the employee advance.
Defaults the company base currency. Must
be a valid record in the Currency Code
file.
EEA-CURR-RATE Signed 13.6 EE20.1
Element: Currency Rate The exchange rate used to convert the
transaction advance amount to the
company base currency.
EEA-CURR-EFF-DATE Numeric 8 (yyyymmdd)
Element: Date The effective date for the currency
exchange rate.
EEA-ADVANCE-DATE Numeric 8 (yyyymmdd) EE20.1
Element: Date The date the employee advance was
authorized. Used when updating the
employee's balance (vendor balance).
EEA-CASH-CODE Alpha 4 EE20.1
Accounts Receivable The cash code assigned to the employee
Code advance. Represents the bank account the
advance is paid from. Must be a valid
record in the Cash Code file.
EEA-ACCR-CODE Alpha 4 EE20.1
Element: Invoice AccruaThe invoice accrual code assigned to
the employee advance. Used to default a
general ledger accrual account to the
advance. Must be a valid record in the
Invoice Accrual Code file.
EEA-HLD-CODE Alpha 4 EE20.1 EE35.1
Accounts Receivable The hold code assigned to the employee
Code advance, if assigned. Used to prevent
the advance from being scheduled for
payment in the Lawson Accounts Payable
system. Must be a valid invoice hold
code record in the Hold Code file.
EEA-HOLD-TYPE Alpha 1 EE20.1 EE35.1
Element: Hold Type Indicates the type of invoice hold code
assigned to the employee advance. Valid
values are:
T = Temporary. Upon release to Accounts
Payable, the advance will be held for
only one payment cycle. AP170 (Payment
Closing) removes the hold code from the
advance record.
P = Permanent. Upon release to Accounts
Payable, the advance will be held until
you remove the hold code from the
advance record.
Blank. A hold code is not assigned to
the employee advance.
EEA-REL-FOR-PMT Alpha 1 EE20.1 EE35.1
Element: All Flag Indicates whether the advance can be
released to Accounts Payable. Valid
values are:
Y = Yes.
N = No.
EEA-TRANS-NBR Alpha 10 (Right Justified) EE20.1
Element: Payment NumberThe payment number assigned to the
employee advance if paid with a manual
payment. This field is zero for an
advance payment issued with a system
payment in Accounts Payable.
EEA-BANK-INST-CODE Alpha 3 EE20.1
Cash Payment The payment code assigned to the
Transaction Code employee advance. Represents a type of
cash payment. Must be a valid cash
payment type bank transaction code
record in the Bank Transaction Code
file.
EEA-CHECK-DATE Numeric 8 (yyyymmdd) EE20.1
Element: Date The date assigned to the manual
payment. This date is assigned to
general ledger transactions created for
the payment.
EEA-CHECK-AMT Signed 15.2 EE20.1
Element: Adj Amt The manual payment amount issued for
the employee advance. Defaults the
company base currency advance amount.
EEA-TRANS-IDENT Numeric 10 EE20.1
Element: Transaction IDA unique system-generated
identification value assigned to the
transaction to make this record unique.
EEA-APPROVED-FLAG Alpha 1 EE20.1
Element: Approved Indicates whether the invoice is
approved for payment.
EEA-REMIT-TO-CODE Alpha 4 EE20.1
Purchase From
Location Code
EEA-JRNL-BOOK-NBR Alpha 12
Element: Journal Book The journal book assigned to the
transaction.
EEA-PAY-GROUP Alpha 4 EE20.1
Element: Pay Group The pay group associated with the
employee advance. Must be a valid record
in the Pay Group file.
EEA-CREATE-DATE Numeric 8 (yyyymmdd) EE20.1
Element: Date
EEA-AP-STATUS Derived
Element: AP Record StatThe record status of the employee
advance in the Lawson Accounts Payable
system. Used when matching paid advances
to expenses. Valid values are:
1 = Released.
9 = Historical.
Blank. Not released to Accounts Payable.
EEADVANCE FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
EEASET1 COMPANY This index is used to access employee AM115 AM15.1
VENDOR advance records for a specific employee AM15.2 AM15.3
ADVANCE-NBR and company. AM15.4 AM20.1
AM20.3 AM21.1
AM21.3 AM500
AM51.1 AM551
AM97.1 AP125
AP126 AP131
AP150 AP155
AP160 AP161
AP20.1 AP20.2
AP20.3 AP20.4
AP20.5 AP20.7
AP23.1 AP230
AP240 AP245
...
EEASET2 COMPANY This index is used to access unreleased AP55.1 EE20.1
REC-STATUS advance records for an employee. EE230
VENDOR KeyChange
ADVANCE-NBR
EEASET3 COMPANY This index is used to access unreleased EE135 EE220
APPROVAL-CODE employee advance records for a specific EE235 EE35.1
VENDOR approval code.
ADVANCE-NBR KeyChange, Subset
Where (REC-STATUS = Zeroes )
EEADVANCE FILE RELATIONS
ONE TO ONE RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Apcompany APCOMPANY Required
EEA-COMPANY -> CPY-COMPANY
Apinvoice1 APINVOICE Not Required
EEA-COMPANY -> API-COMPANY
EEA-VENDOR -> API-VENDOR
EEA-ADVANCE-NBR -> API-INVOICE
Zeroes -> API-SUFFIX
Zeroes -> API-CANCEL-SEQ
Apinvoice2 APINVOICE Not Required
EEA-COMPANY -> API-COMPANY
EEA-VENDOR -> API-VENDOR
EEA-ADVANCE-NBR -> API-INVOICE
1 -> API-SUFFIX
Zeroes -> API-CANCEL-SEQ
Appayment1 APPAYMENT Required
EEA-COMPANY -> APP-COMPANY
EEA-VENDOR -> APP-VENDOR
EEA-ADVANCE-NBR -> APP-INVOICE
Zeroes -> APP-SUFFIX
Zeroes -> APP-CANCEL-SEQ
1 -> APP-SEQ-NBR
Zeroes -> APP-VOID-SEQ
Appayment2 APPAYMENT Not Required
EEA-COMPANY -> APP-COMPANY
EEA-VENDOR -> APP-VENDOR
EEA-ADVANCE-NBR -> APP-INVOICE
1 -> APP-SUFFIX
Zeroes -> APP-CANCEL-SEQ
1 -> APP-SEQ-NBR
Zeroes -> APP-VOID-SEQ
Apvenmast APVENMAST Required
CPY-VENDOR-GROUP -> VEN-VENDOR-GROUP
EEA-VENDOR -> VEN-VENDOR
Cbcheck1 CBCHECK Not Required
Valid When API- = EEA-
And API-TRAN-INV-AMT = EEA-TRAN-PAID-AMT
APP-CASH-CODE -> CHK-CASH-CODE
APP-BANK-INST-CODE -> CHK-BANK-INST-CODE
APP-TRANS-IDENT -> CHK-TRANS-IDENT
Cbcheck2 CBCHECK Not Required
APP-CASH-CODE -> CHK-CASH-CODE
APP-BANK-INST-CODE -> CHK-BANK-INST-CODE
APP-TRANS-IDENT -> CHK-TRANS-IDENT
Cbtrans1 CBTRANS Not Required
APP-BANK-INST-CODE -> CBT-BANK-INST-CODE
APP-TRANS-IDENT -> CBT-TRANS-IDENT
Cbtrans2 CBTRANS Not Required
APP-BANK-INST-CODE -> CBT-BANK-INST-CODE
APP-TRANS-IDENT -> CBT-TRANS-IDENT
Eeapproval EEAPPROVAL Required
EEA-COMPANY -> EAP-COMPANY
EEA-APPROVAL-CODE -> EAP-APPROVAL-CODE
Glsystem GLSYSTEM Required
EEA-COMPANY -> GLS-COMPANY
EEADVANCE FILE RELATIONS
ONE TO MANY RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Eematching EEMATCHING
EEA-COMPANY -> EEM-COMPANY
EEA-VENDOR -> EEM-VENDOR
EEA-ADVANCE-NBR -> EEM-ADVANCE-NBR
EEM-EXPENSE-NBR
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