AR44.1 - Transaction Obligation Grouping

Use AR44.1 (Transaction Obligation Grouping) to group multiple open
obligations. Depending on the net total of the obligation grouping, you use
this form to create a credit memo or debit memo.

First, display open obligations for a customer. You must define selection
criteria to limit the transactions that display. Choose the Filter button to
display AR44.2 (Filter Options).

Next, after you specify your filter options and return to AR44.1, select the
invoices, credit memos and debit memos you want to include in the obligation
grouping. That is, in AR44.1, select the Add line action for each displayed
transaction and then select the Change form action.

Finally, release the obligation grouping to create a new debit or credit memo.
When you choose the Release form action and press OK, AR44.3 (Release
Information) displays. Use this subform to define information for the new
debit or  credit memo. You can add additional charges to the Grouped Amount,
which becomes the new obligation amount. The selected transactions will be
fully  adjusted using the Group Reason Code you select.

The accounts receivable accounts assigned to the selected transactions will be
credited and the accounts receivable code defined for the New Process Level
will be debited (including any additional charges). The additional charges
offset general ledger account will default from the process level.

Note: AR44.1 does not group transactions with different currencies into a new
debit or credit memo. If you have transactions for a customer in multiple
currencies that you want to group, you must create new memos by currency.

Note: If the Lawson Workflow system is installed, a work unit record will be
created for each obligation grouping completed. Please refer to the Enterprise
Workflow Procedures Manual for more information on workflow and the
Transaction Grouping service.

Updated Files

    AROBLIGGRP - Tracks obligations selected for the debit memo grouping.


Referenced Files

    ARCOMP     - Validates the AR company.

    ARCUSTGRP  - Validates the AR customer group.

    ARCUSTOMER - Validates the AR customer.

    AROIHDR    - Accesses the open item header information.

    AROITEMS   - Accesses the open item detail information.

    CUSTDESC   - Retrieves the customer's name.

    NATACCT    - Validates national account relationships.


AR44.2 - Filter Options

Use the Filter Options subform to define options used to display open
transactions for a customer.


Updated Files

    CBBANKINST - Validates the payment code. The used flag is updated in an API
                 called by the program.



Referenced Files

    ARCOMP     - Validates the AR company. Company level information is used in
                 processing.


    ARCUSTOMER - Validates the AR customer. Customer level information is used
                 in processing.



AR44.3 - Release Information

Use the Release Information subform to define information for the new debit
or credit memo that will be created when you release the obligation grouping.
You also select a reason code that is used to fully adjust the invoices,
credit and debit memos that have been selected. You can enter additional
charges to included in the new obligation amount.


Updated Files

    ARADJUST   - Generates an adjust record with a grouping type reason code
                 for selected obligations upon release of the new debit memo.


    ARAPPLIED  - Generates an applied record upon release of the new debit memo.


    ARCOMP     - Validates the AR company. If the new debit memo number is not
                 entered the next reassignment number for that company is used.
                 The reassignment number for that company is then updated.


    ARCUSTOMER - Validates the AR customer. The customer's current balance will
                 be updated if additional charges are added to the new debit
                 memo. If a bill of exchange is generated the customer's BOE
                 balance will be raised and current balance lowered.


    ARCUSTPER  - Updated in a API it does not apply to AR44.3.

    ARDISTRIB  - Generates distribution records upon release of the new debit
                 memo.


    ARDRAFTS   - Generates a record for the debit memo if the payment code of
                 the new debit memo is a bill of exchange type and the
                 customer's BOE flag is "I" for individual BOE's.


    AROBLIGGRP - Tracks the obligations selected for processing. Upon release
                 of the new debit memo the record will be deleted.


    AROIHDR    - Generates a record for the new debit memo upon release.

    AROITEMS   - Generates a record for the new debit memo upon release.

    AROPIVOT   -

    AROPTR     - Validates the AR operator code. The used flag is updated.

    ARPAYMENT  -

    ARPROCLEVL - Validates the AR process level. The used flag is updated.

    ARPYMNTHDR - Creates payment header records.

    ARREASON   - Validates the grouping reason code entered. The used flag is
                 updated.


    ARUDISTRIB - Updates user analysis information.

    CBBANKENT  - Validates the bank. The used flag is updated.

    CBBANKINST - Validates the payment code. The used flag is updated.

    CBCASHCODE - Validates the cash code. The used flag is updated.

    CUSTDESC   - Validates the AR customer. The customer's current balance will
                 be updated if additional charges are added to the new debit
                 memo. If a bill of exchange is generated the customer's BOE
                 balance will be raised and current balance lowered.


    DTCREDIT   - Updates bill of exchange information.

    JBOOKHDR   - Used in journal book processing.

    NATBALANCE - Updates the current balance for national accounts. The
                 national account BOE balance will be updated if a bill of
                 exchange is generated.


    TERMS      - Validates the terms code. It is optionally used to determine
                 the due date of the debit memo.



Referenced Files

    ARCODE     - Validates the AR code.

    ARCUSTGRP  - Validates the AR customer group.

    ARCUSTTOTS - Checks for process level exclusion.

    CBUSER     - Determines user access to cash ledger.

    CBUSRCLASS - Determines user access to cash ledger.

    CUACCT     - Determines the GL account to be used in currency gain/loss
                 records.


    CUCONV     - Determines the exchange rate between the company base currency
                 and another currency.


    CURELAT    - Validates the relationship between the company base currency
                 and another currency.


    DTCUSTBANK - Validates the BOE customer bank.

    GLADDRESS  - Validates the GL address.

    GLCHART    - Validates general ledger company chart information.

    GLCODES    - Validates the GL codes.

    GLSYSTEM   - Determines if a GL company record has been set up for the AR
                 company.


    JBKOPCODE  - Used in journal book processing.

    JBKSYSCODE - Used in journal book processing.

    NATACCT    - Validates national account relationships between customers.

    WFSETUP    -


INVOKED Programs

    IFSC
    IFCC
    IFCR
    IFSG
    IFAC
    ACAC
    IFCU
    IFAU
    SLSE
    SLSU