PR39.1 - One Time Deduction Use PR39.1 (One Time Deduction) to define, maintain, delete, or view employee totals for one time deductions. To define or maintain one time deductions, select a company in the Company field. To delete or view totals for one time deductions, select a company in the Company field and an employee in the Employee field at the top of the form. A one-time deduction is a deduction that is not taken on a regular basis for an employee. An arrears deduction is a one time deduction the Payroll system creates if an employee does not have enough net pay to cover deductions. If you want to create arrears deductions for employees who will not receive net pay, use PR139 (Arrears Automation). You assign one-time deductions either a Future status or Current status. The Payroll system uses parameters defined in PR38.1 (Time Card Selection) and PR137 (Batch Time Record Update) to change Future status one-time deductions to Current status. One time deductions with a Current status can be processed by PR140 (Earnings and Deductions Calculation) during the next payroll cycle. The Payroll system processes all one time deductions, except garnishments, after it processes standard deductions. The system processes one-time garnishment deductions that are not refunds along with the standard garnishment deductions. The system processes all one time deductions according to their category and priority number, which you define on PR05.1 (Deduction). An employee must have a Current time record for a one-time deduction to be taken. You can create arrears one time deductions for employees without time records with PR139 (Arrears Automation). Updated Files EMDEDMASTR - Used to create a record if one does not exist for the deduction. EMPLOYEE - Used to validate the employee number entered and updates the last one-time deduction sequence when adding records. HRHISTORY - ONETMDED - The primary file maintained by this program. PRSYSTEM - Used to validate the company and process level. If a one-time deduction is added or changed to Error status, the PR140 (Earnings and Deductions Calculation) run flag for the employee's process level is set to spaces. PRTAXGRP - Used to validate the tax group. TIMERECORD - When a one-time deduction record is added or changed to Error status, all processed time records for the employee are changed to an error status. Referenced Files DEDCODE - Used to validate deductions and verify that the dates entered are within the deduction's effective date range. EMSTATUS - Used to verify that the employee's status is defined as PN (Pay - No Benefits) or PB (Pay - Benefits). GLINTCO - HRHISTORY - HRSECLEV - Used to validate the employee's data item security level. PADICT - PASCRTY - Used to determine the security for a data item; if the data item is to be logged; if the data item is required in a program; and if the data item can be changed only by a personnel action. PAYDEDUCTN - PLAN - Used to validate the flex plan and its effective date. You cannot delete a plan if a one-time deduction is tied to it. PREMDEDHST - Used to validate that no deduction history exists. You cannot delete a deduction if history exists for the deduction. PRTAXGRP - Used to validate the tax group. PRTAXLEVY - Used to validate the tax table used for tax levies. PR39.2 - One Time Deduction Speed Use PR39.2 (One Time Deduction Speed) to enter one-time deductions for multiple employees. This is an add only program. To maintain one-time deductions, use PR39.1 (One Time Deduction). To create the same one-time deduction for multiple employees, select an employee and enter all appropriate fields. With the exception of the employee number, all fields default from the previous line. You can create one-time deductions for all employees in a specific company, process level, or department, by leaving the Employee field blank. Updated Files EMDEDMASTR - Used to validate the employee on a one-time deduction. EMPLOYEE - Used to validate the employee number and update the last one-time deduction sequence when adding records. HRHISTORY - ONETMDED - The primary file maintained by this program. PRTAXGRP - Used to validate the tax group. Referenced Files DEDCODE - Used to validate deductions and verify that the dates entered are within the deduction's effective date range. DEPTCODE - Used to validate the department EMSTATUS - Used to verify that the employee's status is equal to PB (Pay - Benefits) or PN (Pay - No Benefits). GLINTCO - HRHISTORY - HRSECLEV - Used to validate the employee's data item security level. PADICT - PASCRTY - Used to determine the security for a data item; if the data item is to be logged; if the data item is required in a program; and if the data item can be changed only by a personnel action. PAYDEDUCTN - PLAN - Used to validate the flex plan and its effective date. You cannot delete a plan if a one-time deduction is tied to it. PREMDEDHST - Used to validate that no deduction history exists. You cannot delete a deduction if history exists for the deduction. PRSYSTEM - Used to validate the company and process level. PRTAXGRP - Used to validate the tax group. PRTAXLEVY - Used to validate the tax table used for tax levies. PR39.3 - Select Garnishment If an employee has the same deduction multiple times due to multiple garnishments, use PR39.3 (Select Garnishment) to specify the case and file number a one-time deduction affects. Updated Files None. Referenced Files EMDEDMASTR - PREMPGARN - PR39.4 - One Time Deduction Totals Use PR39.4 (One Time Deduction Totals) to view the totals for one time deductions assigned to an employee. Updated Files None. Referenced Files ONETMDED - INVOKED Programs HRFN HRLO IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU IFOB |