AC30.1 - Allocation Use AC30.1 (Allocation) to define an allocation with a single allocation pool. You define allocations to assign indirect costs across multiple activities. Allocations assign costs using factors or activity drivers. Typically, costs need to be allocated in the following situations: 1. Resources are shared by activities. 2. Measurement of cost per activity is impractical or too costly. 3. The amount of the cost does not justify gathering the additional information needed to direct costs. Updated Files ACALLOC - This is one of the primary files maintained by this program. Maintains allocation header information, including description, pool, and default values. ACALLOCX - This is one of the primary files maintained by this program. Maintains allocation line detail, including driver and post to information. Referenced Files ACACCTCAT - References this file to validate the account category. ACACCTCATX - References this file to validate that the account category is assigned to the activity group or activity. ACACTIVITY - References this file to validate the activity. ACALLOCGPX - References this file on a Delete action. You cannot delete an allocation if it is assigned to an allocation group. ACBUDHDR - References this file to validate the budget. ACLEVEL - References this file to determine if the activity is summary level or posting. ACPOOLHDR - References this file to validate the pool. ACRPTGRP - References this file to validate the account category group. ACRPTGRPX - References this file to validate the account category group detail. ACSTATUS - References this file to validate whether the activity's status code allows allocations. AC30.2 - Multiple Pool Allocation Use this form to define an allocation using more than one allocation pool. You define allocations to assign indirect costs across multiple activities. Allocations assign costs using factors or activity drivers. Typically, costs need to be allocated in the following situations: 1. Resources are shared by activities. 2. Measurement of cost per activity is impractical or too costly. 3. The amount of the cost does not justify gathering the additional information needed to direct costs. Updated Files ACALLOC - This is one of the primary files maintained by this program. Maintains allocation header information, including description and default values. ACALLOCX - This is one of the primary files maintained by this program. Maintains allocation line detail, including pool driver and post-to information. MXLISTHDR - References lists used to retrieve a collection of posting-level activities. MXLISTMBR - References lists used to retrieve a collection of posting-level activities. RATOTALS - Updates this file with a new amount and date and time stamp every time a total name is used. ULTOTALS - This file is accessed by a common routine used by this program. Referenced Files ACACCTCAT - References this file to validate the account category. ACACCTCATX - References this file to validate that the account category is assigned to the activity group or activity. ACACTGRP - References this file to validate the activity group. ACACTIVITY - References this file to validate the activity. ACACTMXVAL - This file is used by a common routine that is used by this program. ACALLOCGPX - References this file on a Delete action. You cannot delete an allocation if it is assigned to an allocation group. ACAMCODE - This file is used by a common routine that is used by this program. ACASSIGN - This file is used by a common routine that is used by this program. ACBUDDTL - References this file to retrieve the annual budget balances. ACBUDDTLX - References this file to retrieve the period budget balances. ACCAL - This file is accessed by a common routine used by this program. ACCALX - This file is accessed by a common routine used by this program. ACCOMMIT - This file is accessed by a common routine used by this program. ACCOMMITX - This file is accessed by a common routine used by this program. ACCONSOL - References this file to retrieve activity life-to-date and year-to-date actual and budget consolidation balances. ACCONSOLX - References this file to retrieve activity period-to-date actual and budget consolidation balances. ACCUAMT - References this file to retrieve life-to-date and year-to-date activity consolidation amounts in the activity's currency. ACCUAMTX - References this file to retrieve period-to-date activity consolidation amounts in the activity's currency. ACCUSTOMER - This file is accessed by a common routine used by this program. ACLEVEL - References this file to determine if the activity is summary level or posting. ACMASTER - References this file to retrieve activity life-to-date and year-to-date actual balances. ACMASTERX - References this file to retrieve activity period-to-date actual balances. ACPERCCMPL - This file is accessed by a common routine used by this program. ACPOOLHDR - This file is accessed to validate the pool. ACRPTGRP - References this file to validate the account category group. ACRPTGRPX - References this file to validate the account category group. ACSTATUS - References this file to validate whether the activity's status code allows allocations. AUMXVALUE - References this file to validate accounting unit attributes and values. CMPUTE - References this file to validate that the compute exists in the Lawson General Ledger system. CUCONV - This file is accessed by a common routine used by this program. CURELAT - This file is accessed by a common routine used by this program. GLADDRESS - This file is accessed by a common routine used by this program. GLCGCPY - This file is accessed by a common routine used by this program. GLCHART - This file is accessed by a common routine used by this program. GLCHARTDTL - This file is accessed by a common routine used by this program. GLCHARTSUM - This file is accessed by a common routine used by this program. GLCPYGRP - This file is accessed by a common routine used by this program. GLMASTER - References this file to retrieve accounting unit year-to-date and period-to-date actual balances. GLNAMES - References this file to validate the accounting unit in the Lawson General Ledger system. GLSYSTEM - References this file to validate that the company exists in the Lawson General Ledger system. MXCATDEF - This file is accessed by a common routine used by this program. MXELEMENT - This file is accessed by a common routine used by this program. MXLISTDTL - References this file to validate the list. MXOBJCAT - This file is accessed by a common routine used by this program. RWGRPDET - This file is accessed by a common routine used by this program. RWHEADER - This file is accessed by a common routine used by this program. RWROWDET - This file is accessed by a common routine used by this program. ULPOST - This file is accessed by a common routine used by this program. AC30.3 - List Allocation Use this form to post an allocation to a list of activities. The list must have been defined already. For list allocations, the activity posting option can be used in combination with the account category posting option. The valid activity posting options are Pool and Consolidate. The allocation pool amount for the allocation is stored in the database file ACPOOLDTL (Activity Allocation Pool Detail). The file is keyed by activity and account category. AC130 (Allocation Calculation) creates a record for every activity and account category in the pool. Depending on the combination of the activity and account category post-to options, some of the pool detail records are accumulated to arrive at the pool balance for each allocation line. The activity posting options work as follows: Pool - This option creates individual pool amounts by activity for each post-to line and creates individual journal entries for each. When you use this option, the pool list must equal the post-to list. Consolidate - This option consolidates all activity amounts in the pool to arrive at the pool balance. Each activity in the list is still used to create individual journal entries. Updated Files ACALLOC - This is one of the primary files maintained by this program. Maintains allocation header information, including description, pool, and default values. ACALLOCX - This is one of the primary files maintained by this program. Maintains allocation line detail, including driver and post to information. MXLISTHDR - References lists to retrieve a collection of posting-level activities. MXLISTMBR - References lists to retrieve a collection of posting-level activities. RATOTALS - Updates this file with a new amount and date and time stamp every time a total name is used. ULTOTALS - This file is accessed by a common routine used by this program. Referenced Files ACACCTCAT - References this file to validate the account category. ACACCTCATX - References this file to validate that the account category is assigned to the activity group or activity. ACACTGRP - References this file to validate the activity group. ACACTIVITY - References this file to validate the activity. ACACTMXVAL - This file is used by a common routine that is used by this program. ACALLOCGPX - References this file on a Delete action. You cannot delete an allocation if it is assigned to an allocation group. ACAMCODE - This file is used by a common routine that is used by this program. ACASSIGN - This file is used by a common routine that is used by this program. ACBUDDTL - References this file to retrieve the annual budget balances. ACBUDDTLX - References this file to retrieve the period budget balances. ACCAL - This file is accessed by a common routine used by this program. ACCALX - This file is accessed by a common routine used by this program. ACCOMMIT - This file is accessed by a common routine used by this program. ACCOMMITX - This file is accessed by a common routine used by this program. ACCONSOL - References this file to retrieve activity life-to-date and year-to-date actual and budget consolidation balances. ACCONSOLX - References this file to retrieve activity period-to-date actual and budget consolidation balances. ACCUAMT - References this file to retrieve life-to-date and year-to-date activity consolidation amounts in the activity's currency. ACCUAMTX - References this file to retrieve period-to-date activity consolidation amounts in the activity's currency. ACCUSTOMER - This file is accessed by a common routine used by this program. ACLEVEL - References this file to determine if the activity is summary level or posting. ACMASTER - References this file to retrieve activity life-to-date and year-to-date actual balances. ACMASTERX - References this file to retrieve activity period-to-date actual balances. ACPERCCMPL - This file is accessed by a common routine used by this program. ACPOOLHDR - This file is used for validation. ACRPTGRP - References this file to validate the account category group. ACRPTGRPX - References this file to validate the account category group. ACSTATUS - References this file to validate whether the activity's status code allows allocations. AUMXVALUE - References this file to validate accounting unit attributes and values. CMPUTE - References this file to validate that the compute exists in the Lawson General Ledger system. CUCONV - This file is accessed by a common routine used by this program. CURELAT - This file is accessed by a common routine used by this program. GLADDRESS - This file is accessed by a common routine used by this program. GLCGCPY - This file is accessed by a common routine used by this program. GLCHART - This file is accessed by a common routine used by this program. GLCHARTDTL - This file is accessed by a common routine used by this program. GLCHARTSUM - This file is accessed by a common routine used by this program. GLCPYGRP - This file is accessed by a common routine used by this program. GLMASTER - References this file to retrieve accounting unit year-to-date and period-to-date actual balances. GLNAMES - References this file to validate the accounting unit in the Lawson General Ledger system. GLSYSTEM - References this file to validate that the company exists in the Lawson General Ledger system. MXCATDEF - This file is accessed by a common routine used by this program. MXELEMENT - This file is accessed by a common routine used by this program. MXLISTDTL - References this file to validate the list. MXOBJCAT - This file is accessed by a common routine used by this program. RWGRPDET - This file is accessed by a common routine used by this program. RWHEADER - This file is accessed by a common routine used by this program. RWROWDET - This file is accessed by a common routine used by this program. ULPOST - This file is accessed by a common routine used by this program. AC30.4 - New Allocation Use this form to define a new allocation and defaults for it. You can override values you define for a new allocation by using the More button on each allocation line. Updated Files ACALLOC - This is one of the primary files maintained by this program. Maintains allocation header information, including description, pool, and default values. Deletes the record on a Delete action. ACALLOCX - Deletes the allocation detail records in this file when deleting an allocation. Referenced Files ACACCTCAT - References this file to validate the account category. ACACCTCATX - References this file to validate that the account category is assigned to the activity group or activity. ACACTIVITY - References this file to validate the activity. ACALLOCGPX - References this file to validate the allocation group. ACLEVEL - References this file to determine if the activity is summary level or posting. ACSTATUS - References this file to validate whether the activity status code allows allocations. INVOKED Programs IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU GLBL IFUP GLRV |