GL40.1 - Journal Entry

Use GL40.1 (Journal Entry) to define and release journal entries. Each
journal entry must have at least one transaction line. There are two types of
journal entries; Normal and Intercompany. A Normal journal entry lets you
manually define the debits and credits for one company while an Intercompany
journal entry lets you create a journal entry between different companies. You
can also use an intercompany journal entry to define one transaction line.
When you release an entry, the system automatically creates balancing entries
according to the relationship defined in GL25.1 (Intercompany Relationships).

The entire journal entry process consists of defining the journal entry,
editing, releasing, posting, and if necessary, closing the period.

After you release a journal entry, there are several programs available to
verify information is correct before posting. Use GL41.1 (Journal Analysis) or
GL45.1 (Journal Control) to view journal entries, GL42.1 (Journal Entry Log)
to display errors, or GL90.1 (Transaction Analysis) to view transaction
totals. If you include user analysis values, use SL40.1 (Error Transaction
Edit) to display errors and SL90.1 (Strategic Ledger Transaction Analysis) to
view user analysis totals.

You can also Quick Post a Normal journal entry to simulate posting a journal
entry using GL45.1. This updates account balances. The changes only appear in
General Ledger and Report Writer reports. If needed, you can back out and
change the quick-posted journal entry to correct errors before posting or just
run GL190 to post the journal entry.

If you use a Workflow system for approving journal entries, journal entries
that are greater than or equal to the approval amount defined for the company
on the Journals form tab in GL10.1 (Company) are routed to the Workflow system
for approval. These journal entries must be approved before they become
available for posting.

You can backpost a journal entry to create additional entries in a prior
period. This lets you correct past entries, reclassify a previous entry, or
correct a financial statement. To allow backposting, the period must be closed
with a Limited Close status and then reopened.

Use the Attachment feature to define additional comments or URL to link the
journal entry to a document (for example, Word) or E-mail the file.

Use the Define (F6) feature in the Usr Analysis field to open the User
Analysis Entry subform. Use this subform to select the user analysis values
you want to include in the transaction.

* Choose the New JE button to define journal entry header information,
including the company, fiscal year, period, journal entry number, and a
description of  the journal entry.

* Choose the Speed Entry button to define multiple transaction lines.

* Choose the Single Line button to define one transaction line at a time.

* Choose the Rpt Curr Entry button to open the Report Currency Entry subform.
Use this subform to define a journal entry that only includes report currency
amounts or to override report currency transaction amounts.

* Choose the Totals button to display totals for the journal entry. Use this
subform to determine whether you need to make transaction line adjustments to
eliminate differences between transaction amounts and base currency amounts or
between debit amounts and credit amounts.

* Choose the More button to define additional information for a transaction
line or override the default information from the journal entry header.

You can run GL240 (Journal Edit Listing) to create a detailed listing of all
journal entry transaction information before posting.















Updated Files

    CUCONTROL  - This file is used to store transaction currency amounts.

    GLCOMMENT  - This file is updated with changed line information.

    GLCONTROL  - This file is updated with the last journal entry line number
                 used.


    GLSYSTEM   - This file is updated with the GL40 releasing flag.

    GLTRANS    - This file stores the journal entry transactions maintained by
                 this program.


    GTMXVALUE  - This file stores the transaction attribute values maintained
                 by this program.


    JBOOKHDR   - This file is updated with a journal book used flag.

    MXOBJCAT   - This file is updated with an attribute usage count.

    RJBRIDGE   - This file is updated for a transaction line associated with an
                 interfaced recurring journal.


    RJCONTROL  - This file is updated for a transaction line associated with an
                 interfaced recurring journal.


    RJSCHEDULE - This file is updated for transaction lines associated with an
                 interfaced recurring journal.


    SYSTEMCODE - This file is updated by a common routine this program will not
                 access.



Referenced Files

    CUCONV     - Used to access currency exchange rates.

    CURELAT    - Used to validate currency relationships.

    GLADDRESS  - Used by common library; not referenced in this program.

    GLCHART    - Used to validate the undistributed retained earnings account.

    GLCODES    - Used to validate system codes.

    GLINTCO    - Used to validate intercompany relationships.

    GLNAMES    - Used to validate accounting units.

    GLSRCCODE  - Used to validate source codes.

    GLZONE     - Used to validate zones.

    JBKOPCODE  - Used to validate journal book/operator relationships.

    JBKSYSCODE - Used to validate journal book/system code relationship.

    MXVALIDATE - Used to validate transaction attribute values.

    WFSETUP    -


GL40.2 - Define Journal

Use GL40.2 (Define Journal) to define and maintain journal entry header
information.

If you select user analysis values in the journal entry header for a company,
those values default in each transaction line. If you define a Normal journal
entry type and select an account number that has a user analysis relation
attached in GL40.1, the user analysis value combination you select in GL40.2
must be defined for that relation.

Use the Attachment feature do define additional comments or URL to link the
journal entry to a document (for example, Word) or E-mail the file.

Use the Main form tab to define required information for the journal entry,
including information that defaults on transaction lines. You can choose the
Copy button to create a new journal entry by copying an existing one.

Use the Dates, Currency form tab to define dates associated with the journal
entry, including a posting date, and to define currency information for a
nonbase currency journal entry.

Use the Attributes form tab to assign up to three transaction attribute values
in the journal entry. The transaction attributes you can select values from
are defined by source code in GL05.1 (Source Code).







Updated Files

    CUCONTROL  - This file is used to store transaction currency amounts.

    GLCOMMENT  - This file is updated with deleted comment records for deleted
                 journal entry.


    GLCONTROL  - This file stores journal entries maintained by this program.

    GLJELOG    - This file stores a journal entry log for records created by
                 this program.


    GLSYSJE    - Used to access and update the last journal entry number
                 assigned.


    GLSYSTEM   - Used to validate companies.

    GLTRANS    - This file is updated with deleted journal transactions when a
                 journal entry is deleted.


    GTMXVALUE  - This file is updated with deleted transaction attribute
                 records when a journal entry is deleted.


    JBKSEQNBR  - Used to keep track of the next available journal book sequence
                 number.


    JBOOKHDR   - This file is updated with a journal book used flag.

    MXOBJCAT   - This file is updated with an attribute usage count.

    RJBRIDGE   - This file is updated with an originating document released
                 flag.


    RJCONTROL  - This file is updated with a deleted recurring journal when the
                 journal entry is deleted.


    RJSCHEDULE - This file is updated with deleted interfaced recurring
                 schedule records when a journal entry is deleted.


    SYSTEMCODE - This file is updated with the last remote site transaction
                 object identification.



Referenced Files

    CUCODES    - Used to validate currency codes.

    CUCONV     - Used to validate exchange rates.

    CURELAT    - Used to validate currency relationships.

    GLADDRESS  - Used by common library; not referenced in this program.

    GLCHART    - Used by common library; not referenced in this program.

    GLCODES    - Used to validate system codes.

    GLHOLDCODE - Used to validate a hold code.

    GLINTCO    - Used to validate intercompany relationships.

    GLNAMES    - Used to validate accounting units.

    GLSRCCODE  - Used to validate source codes.

    GLZONE     - Used to validate zones.

    JBKOPCODE  - Used to validate the journal book/operator relationship.

    JBKSYSCODE - Used to validate the journal book/system code relationship.

    MXVALIDATE - Used to validate a journal entry attribute value.

    WFSETUP    -


GL40.3 - Speed Entry

Use GL40.3 (Speed Entry) to define multiple journal entry transaction lines
at once. You can define up to 12 detail lines.

Choose the More button to define additional detail for a transaction line.


Updated Files

    CUCONTROL  - This file is used to store transaction currency amounts.

    GLCOMMENT  - Used by common library; not referenced in this program.

    GLCONTROL  - This file is updated with a journal entry's last transaction
                 sequence number.


    GLSYSTEM   - Used to validate companies.

    GLTRANS    - This file is updated with journal entry transactions added by
                 this program.


    GTMXVALUE  - This file is updated with journal entry transaction attributes
                 added by this program.


    MXOBJCAT   - This file is updated with an attribute usage count.

    RJBRIDGE   - This file is updated with an interfaced recurring journal
                 maintained by this program.


    RJCONTROL  - This file is updated with an interfaced recurring journal
                 maintained by this program.


    RJSCHEDULE - This file is updated with an interfaced recurring journal
                 schedule maintained by this program.


    SYSTEMCODE - This file is updated with a last remote site transaction
                 object identification.



Referenced Files

    CUCONV     - Used to validate exchange rates.

    CURELAT    - Used to validate currency relationships.

    GLADDRESS  - Used by common library; not referenced in this program.

    GLCHART    - Used by common library; not referenced in this program.

    GLINTCO    - Used to validate intercompany relationships.

    GLNAMES    - Used to validate accounting units.

    GLSRCCODE  - Used to validate source codes.

    GLZONE     - Used to validate zones.

    MXVALIDATE - Used to validate attribute values.

    WFSETUP    -


GL40.4 - Additional Information

Use GL40.4 (Additional Information) to define additional detail for each
transaction line, override the default information from the journal entry
header, and view the transaction, base, account, and to company currency
information. You can make currency adjustments to keep the entry in balance.

This subform contains the following form tabs to define additional journal
entry information.

Use the Main form tab to assign additional information for the transactions,
including an activity, reference, units, and source code. Within this form tab
you can choose the Recurring button to open GL38.1 (Recurring Journal
Interface). Use this subform to process a split distribution for a journal
entry, such as a journal entry for a monthly rent payment, quarterly payroll
tax, or semiannual real estate tax.

Use the Attributes form tab to assign up to three transaction attribute values
in the journal entry. The transaction attributes you can select values from
are defined by source code in GL05.1 (Source Code).

Use the Amounts form tab to define transaction currency and amount
information, including the base, transaction, account, and report currencies.






Updated Files

    None.


Referenced Files

    GLADDRESS  - Used to validate address information.

    GLCHART    - Used to validate the chart of accounts.

    GLSRCCODE  - Used to validate source codes.

    GLSYSTEM   - Used to validate companies.


GL40.5 - Comments

Use GL40.5 (Comments) to define additional comments for the journal entry.

Updated Files

    GLCOMMENT  - This file stores journal entry comments maintained by this
                 program.


    GLCONTROL  - This file is updated with a journal entry's last comment
                 sequence line number.



Referenced Files

    GLADDRESS  - Used by common library; not referenced in this program.

    GLCHART    - Used by common library; not referenced in this program.

    GLSYSTEM   - Used to validate companies.


GL40.6 - Filter

Use GL40.6 (Filer) to display totals for a different currency, posting
company, or zone.


Updated Files

    None.


Referenced Files

    GLADDRESS  - Used by common library; not referenced in this program.

    GLCHART    - Used by common library; not referenced in this program.

    GLCONTROL  - Used to validate journal entries.

    GLSYSTEM   - Used to validate companies.

    GLTRANS    - Used to access journal entry transaction information.


GL40.7 - Journal Copy

Use GL40.7 (Journal Copy) to create a new journal entry by copying an
existing one and making changes.

Choose the Totals button to display totals for the journal entry. Use this
subform to determine whether you need to make transaction line adjustments to
eliminate differences between transaction amounts and base currency amounts or
between debit amounts and credit amounts.



Updated Files

    CUCONTROL  - This file is used to store transaction currency amounts.

    GLCOMMENT  - This file stores copied journal entry comment records.

    GLCONTROL  - This file stores the copied journal entry record.

    GLJELOG    - This file stores the journal entry creation audit record.

    GLSYSJE    - This file is updated with the last journal entry number.

    GLTRANS    - This file stores the copied journal entry transaction records.

    GTMXVALUE  - This file stores the copied journal entry transaction
                 attribute value records.


    JBKSEQNBR  - This file is updated with the last transaction posting
                 sequence number.


    JBOOKHDR   - This file is updated with a journal book used flag.

    MXOBJCAT   - This file is updated with an attribute usage count.


Referenced Files

    CUCONV     - Used to validate exchange rates.

    CURELAT    - Used to validate currency relationships.

    GLADDRESS  - Used by common library; not referenced in this program.

    GLCHART    - Used by common library; not referenced in this program.

    GLCODES    - Used to validate system codes.

    GLSYSTEM   - Used to validate companies.

    GLZONE     - Used to validate zones.

    JBKOPCODE  - Used to validate journal book/operator relationships.

    JBKSYSCODE - Used to validate journal book/system code relationships.


GL40.8 - Totals

Use GL40.8 (Totals) to display totals for the journal entry. Use this subform
to determine whether you need to make transaction line adjustments to
eliminate differences between transaction amounts and base currency amounts or
between debit amounts and credit amounts.

If you selected the auto-balancing option for your company currency
transactions, select OK to automatically create auto-balancing adjusting
entries in the auto-balancing system account.

This subform displays the:

a) total debit and credit journal entry amount and the difference between the
   two,
b) total debit and credit journal entry units and the difference between the
   two,
c) total positive and negative detail auto reversing amount and the difference
  between the two,
d) total positive and negative base currency amount and the difference between
  the two.
e) total positive and negative report currency amounts and the difference
   between the two.

Choose the Filter button to display totals for a different currency, posting
company, or zone.






Updated Files

    CUCONTROL  - This file is used to store transaction currency amounts.

    GLCOMMENT  - Used to validate journal entry comments.

    GLCONTROL  - This file is updated with a journal entry processed status.
                 Error journal entry records are created.


    GLSYSTEM   - Used to update company information.

    GLTRANS    - Used to update transactions.

    GTMXVALUE  - This file is updated with auto reversing journal entry
                 transaction attribute values.


    MXOBJCAT   - This file is updated with an attribute usage count.

    RJBRIDGE   - Used to validate the origin of the recurring journal entry.
                 This file is updated  with journalized amount totals.


    RJCONTROL  - Used to access recurring journals to be journalized.  The last
                 period processed is updated.


    RJSCHEDULE - This file is accessed for interfaced recurring journal entries
                 to determine the amount to be journalized. The schedule status
                 is updated by this program.


    SYSTEMCODE - This file is updated with the last remote site transaction
                 object identification number.



Referenced Files

    CUCONV     - Used to access a currency exchange rate.

    CURELAT    - Used to validate currency relationships.

    GLADDRESS  - Used to validate general ledger address information.

    GLCHART    - Used to validate the existence of a chart of accounts.

    GLINTCO    - Used to validate zone and intercompany relationships.

    GLNAMES    - Used to validate the existence of accounting units.

    GLSRCCODE  - Used to validate source codes.

    GLZONE     - Used to validate zones.

    MXVALIDATE - Used to validate an attribute's value.

    WFSETUP    -


GL40.9 - Journal Entry Line

Use GL40.9 (Journal Entry Line) to define journal entry transaction lines one
at a time. When you add a new journal entry, you must define header
information in GL40.2 (Define Journal).

Use the Main form tab to define required information for the journal entry,
including information that defaults on transaction lines.

Choose the Recurring button to open GL38.1 (Recurring Journal Interface). Use
this subform to process a split distribution for a journal entry, such as a
journal entry for a monthly rent payment, quarterly payroll tax, or semiannual
real estate tax.

Use the Attributes form tab to assign up to three transaction attribute values
in the journal entry. The transaction attributes you can select values from
are defined by source code in GL05.1 (Source Code).

Use the Amounts form tab define journal entry amount information such as
transaction currency, base amounts, account amounts, and the company you are
posting information to.






Updated Files

    CUCONTROL  - This file is used to store transaction currency amounts.

    GLCOMMENT  - This file is updated with journal transaction change comment
                 records.


    GLCONTROL  - This file is updated with the last journal entry transaction
                 line number.


    GLSYSTEM   - This file is updated with GL40 releasing flag.

    GLTRANS    - This file stores the journal entry transactions maintained by
                 this program.


    GTMXVALUE  - This file stores the journal entry transaction attribute
                 values maintained by this program.


    JBOOKHDR   - This file is updated with a journal book used flag.

    MXOBJCAT   - This file is updated with an attribute usage count.

    RJBRIDGE   - This file is updated with a interfaced recurring journal
                 maintained by this program.


    RJCONTROL  - This file is updated with an interfaced recurring journal
                 maintained by this program.


    RJSCHEDULE - This file is updated with an interfaced recurring journal
                 schedule maintained by this program.


    SYSTEMCODE - This file is updated with the last remote site transaction
                 object identification.



Referenced Files

    CUCONV     - Used to access currency exchange rates.

    CURELAT    - Used to validate currency relationships.

    GLADDRESS  - Used by common library; not referenced in this program.

    GLCHART    - Used by common library; not referenced in this program.

    GLCODES    - Used to validate a system code.

    GLINTCO    - Used to validate a intercompany relationship.

    GLNAMES    - Used to validate an accounting unit.

    GLSRCCODE  - Used to validate a source code.

    GLZONE     - Used to validate a zone.

    JBKOPCODE  - Used to validate a journal book/operator relationship.

    JBKSYSCODE - Used to validate a journal book/system code relationship.

    MXVALIDATE - Used to validate a transaction attribute value.

    WFSETUP    -


INVOKED Programs

    IFAC
    ACAC
    IFCR
    IFSG
    IFCU
    IFAU
    SLSE
    SLSU
    IFCC
    IFFC
    IFGT
    IFOB
    IFRS
    IFSC
    SLSB
    SLTV
    SLFD
    SLSS