APAUTHOR FILE
Authority Code
The Authority Code file contains authority codes. Authority codes are
required for companies that have Yes selected in the Invoice Approval Option
field and No selected in the Batch Release Option field. An authority code
must be assigned to a registered invoice before the invoice can be released.
Authority codes can also be used for a company that has Yes selected in both
invoice entry option fields, but an authority code is not required for release
in this case.
REFERENCED BY
AP10.5 AP10.1 AP126 AP205 AP226 AP236
AP239 AP26.1 AP36.1 AP520 AP110 AP510
UPDATED BY
AP05.6 AP20.1 AP20.2 AP20.5 AP20.6 AP20.7
AP23.1 AP305 AP950 MA40.1 MA40.2 MA41.1
MA41.2 MA41.4 MA41.5 MA41.6 MA43.1 MA43.2
MA43.3 MA43.4 MA52.1 MA530 MA540 PO31.1
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
ATR-COMPANY Numeric 4 AP05.6 AP950
Company The company number. Must be a valid
record in the Accounts Payable Company
file.
ATR-AUTH-CODE Alpha 3 AP05.6 AP950
Authority Code The user-defined authority code.
Identifies the person or department
responsible for approving a registered
invoice.
ATR-DESCRIPTION Alpha 30 (Lower Case) AP05.6 AP236
Description The description of the authority code. AP239 AP520
AP950
ATR-ACTIVITY-FLAG Alpha 1 AP05.6 AP20.1
Used Indicates whether the authority code AP20.2 AP20.5
has been used. AP20.6 AP20.7
AP23.1 AP950
MA40.1 MA40.2
MA41.1 MA41.2
MA41.4 MA41.5
MA41.6 MA43.1
MA43.2 MA43.3
MA43.4 MA52.1
MA530 MA540
PO31.1
ATR-VENDOR-GROUP Alpha 4 AP05.6 AP950
Vendor Group The vendor group associated with the
authority code company.
APAUTHOR FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
ATRSET1 COMPANY This index is used to validate an AP05.6 AP10.5
AUTH-CODE authority code within an accounts AP126 AP20.1
payable company. AP20.2 AP20.5
AP20.6 AP20.7
AP205 AP226
AP23.1 AP236
AP239 AP26.1
AP305 AP36.1
AP520 MA40.1
MA40.2 MA41.1
MA41.2 MA41.4
MA41.5 MA41.6
MA43.1 MA43.2
MA43.3 MA43.4
MA52.1 MA530
...
ATRSET2 VENDOR-GROUP This index is used to validate an AP10.1 AP110
AUTH-CODE authority code within an Accounts AP510
Payable vendor group.
KeyChange, Duplicates
ATRSET3 AUTH-CODE This index is used by the Accounts AP205
Payable Codes Listing program.
KeyChange, Duplicates
APAUTHOR FILE RELATIONS
ONE TO ONE RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Apcompany APCOMPANY Required
ATR-COMPANY -> CPY-COMPANY
APAUTHOR FILE RELATIONS
ONE TO MANY RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Apinvoice APINVOICE Delete Restricted
ATR-COMPANY -> API-COMPANY
Zeroes -> API-BATCH-NUM
ATR-AUTH-CODE -> API-AUTH-CODE
API-VOUCHER-NBR
API-VENDOR
API-INVOICE
API-SUFFIX
API-CANCEL-SEQ
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