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AM20.1 - Quick Addition
Use Quick Addition (AM20.1) to add an asset with minimal keying.
This program combines the functions of Additions and Adjustments (AM20.2),
Items (AM20.3), and Books (AM20.4) by letting you use asset information
defaulted
from an asset template. You cannot use this form to modify an asset.
**Process at a Glance
1. (This step) Define asset header, detail, and item information,
item information using AM20.1.
2. Access, change, or delete system-prompted journal entries
on AM20.5.
3. (Optional) Verify assets using AM220.
4. (Optional) Add, change, or delete asset information as needed
using Additions and Adjustments (AM20.2), Items (AM20.3), or Books (AM20.4).
5. Release assets in batch (using AM170) or individually (using
AM20.2, AM20.3, or AM20.4).
**More Information
If the asset you are adding belongs to an asset class, you should use
a template defined specifically for that asset class, with a type and default
accounting unit or accounting unit group pointing to a unique set of asset,
accumulated depreciation, and depreciation expense accounts used only for
that asset class. The template should also associate the assets with a Part
32 (asset class) book. You should not override the template's type, default
accounting unit, or accounting unit group.
If you need to enter more than eight items for the asset, use the More
Items form action to enter the items BEFORE you use the Add form action to
add the asset. After you have used the Add form action, you will have to use
Additions and Adjustments (AM20.2) to add more items.
You can override any template field values except for the books, which
retain the values assigned on the template. Once you use this form to create
an asset, you must use AM20.2, AM20.3, or AM20.4 to modify the asset.
After you have added asset information using this program, if the template
includes a posting book, the program automatically navigates to the Journal
Entries (AM20.5) where you can add, change, or accept system-prompted journal
entries. If multiple items exist, the system uses the most recent date for
each item. You can then manually maintain all asset addition information.
Updated Files
ADDRDATA -
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETDSP -
AMASSETGRP -
AMASSETTRF -
AMASTBKADJ -
AMASTBKDSP -
AMASTBKTRF -
AMASTBOOK -
AMASTITADJ -
AMASTITDSP -
AMASTITEM -
AMASTITTRF -
AMASTMXVAL -
AMASTRECAP -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMPUHIS -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
APAPPROVAL -
APAUDIT -
APCOMMENTS -
APCONTACT -
APCPYVND -
APHLDINV -
APVENADDR -
APVENBAL -
APVENCERT -
APVENGROUP -
APVENLOC -
APVENMAST -
APVENPAY -
CBBANKINST -
CBCASHCODE -
CUSTDESC -
MXLISTHDR -
MXLISTMBR -
POVENDLOC -
POVENDOR -
SYSTEMCODE -
TXCODEMAST -
TXCOMPANY -
TXTAXCODE -
TXTAXTABLE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKDSP -
AMASTBKTRF -
AMASTITDSP -
AMASTITTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBKTEMPLT -
AMBOOK -
AMCOMPUTE -
AMLOCDTL -
AMMETHOD -
AMPUCODE -
AMTABLEPCT -
AMTABLETAX -
AMTEMPLATE -
AMTYPALLOC -
AMTYPALLOX -
AMUOPPDS -
APACCRCODE -
APAPPROVAL -
APAUTHOR -
APCOMMENTS -
APCOMPANY -
APCONTACT -
APCPYVND -
APDISCCODE -
APDISTHDR -
APHLDINV -
APHOLDCODE -
APINCCODE -
APINVOICE -
APPAYMENT -
APPROCGRP -
APUSRFLDEF -
APVENBAL -
APVENCERT -
APVENCLASS -
APVENLOC -
APVNMXVAL -
ARCUSTGRP -
CBCHECK -
CBUSER -
CBUSRCLASS -
CUCONV -
CURELAT -
EEADVANCE -
EEAPPROVAL -
EEEXPENSE -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLSYSTEM -
INSTCTRYCD -
INSTREGN -
LMLEASE -
LMLEASESEG -
MAINVHAND -
MAMATCHTBL -
MAMSGTOL -
MAMTCHRULE -
MAPOOLCNT -
MXCATDEF -
MXELEMENT -
MXLISTDTL -
MXOBJCAT -
POAOCDTL -
POITEMVEN -
POVAGRMTHD -
POVENDLOC -
PROCUREGRP -
PURCHORDER -
TXTAXRATE -
WFSETUP -
AM20.2 - Additions and Adjustments
Use Additions and Adjustments (AM20.2) to add an asset manually or modify
existing asset information. This program is required if you do not use
addition
templates or if you add more than seven items.
**Process at a Glance
1. (This step) Define asset header and detail information.
2. Define asset item information using AM20.3.
3. Assign asset books using AM20.4.
4. Access, change, or delete system-prompted journal entries
on AM20.5.
5. (Optional) Verify assets using AM220 and modify as needed
using steps 1 though 4.
6. Release assets in batch (using AM170) or individually (using
AM20.2, AM20.3, or AM20.4).
**More Information
If you do not enter an accounting unit group, you must enter a default
accounting unit to be used for all accounts defined for the asset type and
account group you associate with the asset. If you enter an accounting unit
group, but some of the fields in the accounting unit group are left undefined,
you must also enter a default accounting unit group to be used for those
undefined
fields.
For asset class depreciation, proper implementation is critical to avoid
over-depreciation. If you use the class depreciation solution, you must
strictly
follow the one-on-one correlation between a type and the set of General Ledger
accounts used by an asset class. For instance, you should not set up
class-depreciated
assets that use the same asset account (that is, company, accounting unit,
account) but have different accounts for depreciation expense and accumulated
depreciation. Thus it is incorrect to set up accounting unit groups that leave
the depreciation expense or accumulated depreciation accounting units blank,
allowing users to send depreciation amounts to multiple accounting units and
accounts.
When you first add an asset, the program automatically guides you through
the process by navigating to the appropriate form. When you modify an asset,
you must open the appropriate forms; only AM20.5 will be prompted
automatically.
Choose the Attributes button to open Asset Attributes (AM23.1) and assign
asset attributes to an existing asset. Choose the Repairs button to open
Repairs
(AM20.6) and define repair information for an existing asset. Chose the
Projections
button to open Projections (AM20.7) and view depreciation projections for
a book and company. AM20.7 is a stand-alone program that runs independently
of any asset.
Updated Files
ADDRDATA -
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETDSP -
AMASSETGRP -
AMASSETTRF -
AMASTBKADJ -
AMASTBKDSP -
AMASTBKTRF -
AMASTBOOK -
AMASTITADJ -
AMASTITDSP -
AMASTITEM -
AMASTITTRF -
AMASTMXVAL -
AMASTRECAP -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMPUHIS -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
MXLISTHDR -
SYSTEMCODE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKDSP -
AMASTBKTRF -
AMASTITDSP -
AMASTITTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBOOK -
AMCOMPUTE -
AMLOCDTL -
AMMETHOD -
AMPUCODE -
AMTABLEPCT -
AMTABLETAX -
AMTYPALLOC -
AMTYPALLOX -
AMUOPPDS -
CUCONV -
CURELAT -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLSYSTEM -
INSTCTRYCD -
LMLEASE -
LMLEASESEG -
MXOBJCAT -
WFSETUP -
AM20.3 - Items
Use Items (AM20.3) to define one or more items for a newly created asset
or to change item information for existing assets. You must define at least
one item, and there is no maximum number of items that can be defined.
**Process at a Glance
1. Define asset header and detail information.
2. (This step) Define asset item information using AM20.3.
3. Assign asset books using AM20.4.
4. Access, change, or delete system-prompted journal entries
on AM20.5.
5. (Optional) Verify assets using AM220 and modify as needed
using steps 1 through 4.
6. Release assets in batch (using AM170) or individually (using
AM20.2, AM20.3, or AM20.4).
Updated Files
ADDRDATA -
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETDSP -
AMASSETGRP -
AMASSETTRF -
AMASTBKADJ -
AMASTBKDSP -
AMASTBKTRF -
AMASTBOOK -
AMASTITADJ -
AMASTITDSP -
AMASTITEM -
AMASTITTRF -
AMASTMXVAL -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMPUHIS -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
APAPPROVAL -
APAUDIT -
APCOMMENTS -
APCONTACT -
APCPYVND -
APHLDINV -
APVENADDR -
APVENBAL -
APVENCERT -
APVENGROUP -
APVENLOC -
APVENMAST -
APVENPAY -
CBBANKINST -
CBCASHCODE -
CUSTDESC -
MXLISTHDR -
MXLISTMBR -
POVENDLOC -
POVENDOR -
SYSTEMCODE -
TXCODEMAST -
TXCOMPANY -
TXTAXCODE -
TXTAXTABLE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKDSP -
AMASTBKTRF -
AMASTITDSP -
AMASTITTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBOOK -
AMLOCDTL -
AMPUHIS -
APACCRCODE -
APAPPROVAL -
APAUTHOR -
APCOMMENTS -
APCOMPANY -
APCONTACT -
APCPYVND -
APDISCCODE -
APDISTHDR -
APHLDINV -
APHOLDCODE -
APINCCODE -
APINVOICE -
APPAYMENT -
APPROCGRP -
APUSRFLDEF -
APVENBAL -
APVENCERT -
APVENCLASS -
APVENLOC -
APVNMXVAL -
ARCUSTGRP -
CBCHECK -
CBUSER -
CBUSRCLASS -
CUCONV -
CURELAT -
EEADVANCE -
EEAPPROVAL -
EEEXPENSE -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLSYSTEM -
INSTCTRYCD -
INSTREGN -
LMLEASE -
LMLEASESEG -
MAINVHAND -
MAMATCHTBL -
MAMSGTOL -
MAMTCHRULE -
MAPOOLCNT -
MXCATDEF -
MXELEMENT -
MXLISTDTL -
MXOBJCAT -
POAOCDTL -
POITEMVEN -
POVAGRMTHD -
POVENDLOC -
PROCUREGRP -
PURCHORDER -
TXTAXRATE -
WFSETUP -
AM20.4 - Books
Use Books (AM20.4) to assign depreciation books and depreciation parameters
to a new asset, or to modify book assignments for existing assets. Any books
defined as required on Current Calendar (AM01.1) display automatically on
this form. You can associate an unlimited number of books to an asset.
**Process at a Glance
1. Define asset header and detail information using AM20.2.
2. Define asset item information using AM20.3.
3. (This step) Assign asset books using AM20.4.
4. Access, change, or delete system-prompted journal entries
on AM20.5.
5. (Optional) Verify assets using AM220 and modify as needed
using steps 1 though 4.
6. Release assets in batch (using AM170) or individually (using
AM20.2, AM20.3, or AM20.4).
**Processing Effect
Many of the fields on this form are defaulted from other forms. You
can accept them as is or modify them.
If you create an asset in a period later than the period when the asset
was placed in service, you can use the Compute Option field to define how
to distribute the catch-up depreciation. You can spread the whole year's
depreciation
over the remaining periods in the current year (Compute Option = No) or you
can spread the depreciation over the entire year, and charge the entire
catch-up
depreciation amount to the current period (Compute option = Yes).
If you are adjusting an existing asset, you can use the Compute Option
field to define how to distribute the adjusted depreciation amounts. Besides
the two previous options, you have one additional compute option: You can
spread the catch-up adjustments amounts over the remaining life of the asset
(Compute Option = Prospective).
You can assign a different in-service date and compute option to each
book that the asset uses.
The depreciable basis defaults from the total item cost. The in-service
date defaults from the item purchase date. If multiple items with different
purchase dates are entered, the latest purchase date defaults. The in-service
convention defaults from the book definition (defined in AM00.1). All default
information can be overridden.
**More Information
You can use the detail tabs to enter optional information specific to
a book. Choose the Depreciation detail tab to enter year-to-date and
life-to-date
depreciation amounts, and to override the asset compute option. Choose the
Depreciation Option detail tab to indicate the depreciation method used if
business use falls below a specified percentage. Choose the Insurance and
Replacement detail tabs to specify the method used to calculate insurance
and replacement values. And choose the Tax option detail tab to enter tax
credit information.
Updated Files
ADDRDATA -
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETDSP -
AMASSETGRP -
AMASSETTRF -
AMASTBKADJ -
AMASTBKDSP -
AMASTBKTRF -
AMASTBOOK -
AMASTITADJ -
AMASTITDSP -
AMASTITEM -
AMASTITTRF -
AMASTMXVAL -
AMASTRECAP -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMPUHIS -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
MXLISTHDR -
SYSTEMCODE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKDSP -
AMASTBKTRF -
AMASTITDSP -
AMASTITTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBOOK -
AMCOMPUTE -
AMLOCDTL -
AMMETHOD -
AMPUCODE -
AMTABLEPCT -
AMTABLETAX -
AMTYPALLOC -
AMTYPALLOX -
AMUOPPDS -
CUCONV -
CURELAT -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLSYSTEM -
INSTCTRYCD -
LMLEASE -
LMLEASESEG -
MXOBJCAT -
WFSETUP -
AM20.5 - Journal Entries
Use Journal Entries (AM20.5) to accept, change, or reject the automatically
generated journal entries.
Journal Entries (AM20.5) displays automatically when the operations
you perform on an asset requires you to generate general ledger journal
entries.
You can also open the form independently to view, add, change, or delete
journal
entries specific to an asset.
**Process at a Glance
1. Define asset header and detail information using AM20.2.
2. Define asset item information using AM20.3.
3. Assign asset books using AM20.4.
4. (This step) Access, change, or delete system-prompted journal
entries on AM20.5.
5. (Optional) Verify assets using AM220 and modify as needed
using steps 1 though 4.
6. Release assets in batch (using AM170) or individually (using
AM20.2, AM20.3, or AM20.4).
**More Information
If you reject the prompted entries, you may need to add journal entries
manually at a later time to ensure that Asset Management and General Ledger
are in balance.
Updated Files
ADDRDATA -
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETDSP -
AMASSETGRP -
AMASSETTRF -
AMASTBKADJ -
AMASTBKDSP -
AMASTBKTRF -
AMASTBOOK -
AMASTITADJ -
AMASTITDSP -
AMASTITEM -
AMASTITTRF -
AMASTMXVAL -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMPUHIS -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
MXLISTHDR -
SYSTEMCODE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKDSP -
AMASTBKTRF -
AMASTITDSP -
AMASTITTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBOOK -
AMLOCDTL -
AMPUHIS -
AMTYPALLOC -
AMTYPALLOX -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLINTCO -
GLSYSTEM -
INSTCTRYCD -
LMLEASE -
LMLEASESEG -
MXOBJCAT -
WFSETUP -
AM20.6 - Repairs
Use Repairs (AM20.6) to manually add repair information. Repair information
is kept by asset and includes the description, repair date, transaction
currency
code and transaction amount, any transaction tax amount, and any additional
invoice or activity information. Use this subform to maintain a record of
all repairs made to an asset.
**More Information
If the repair is associated with a purchase order, an invoice, or an
activity, you can use the Invoice, Activity detail tab to enter that
information.
To generate a report of asset maintenance and repairs, run Repair Report
(AM224).
Updated Files
ADDRDATA -
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETDSP -
AMASSETGRP -
AMASSETTRF -
AMASTBKADJ -
AMASTBKDSP -
AMASTBKTRF -
AMASTBOOK -
AMASTITADJ -
AMASTITDSP -
AMASTITEM -
AMASTITTRF -
AMASTMXVAL -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMLOCATION -
AMPUHIS -
AMSEGBLOCK -
AMTAXAUTH -
AMTRANS -
AMTRANSUMM -
MXLISTHDR -
SYSTEMCODE -
Referenced Files
AMASSETDSP -
AMASSETTRF -
AMASTBKDSP -
AMASTBKTRF -
AMASTITDSP -
AMASTITTRF -
AMASTMXVAL -
AMBOOK -
AMLOCDTL -
AMPUHIS -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLSYSTEM -
INSTCTRYCD -
LMLEASE -
LMLEASESEG -
MXOBJCAT -
WFSETUP -
AM20.7 - Projections
Use Projections (AM20.7) to define depreciation projections based on
depreciation method, in-service date, convention, basis, and optional
depreciation
factors such as salvage amount or salvage percent and table year. After
defining
the projection you want to view, press OK. Projection Detail (AM20.8) displays
annual depreciation amounts for the projections you defined.
You can display projections for up to five scenarios at a time.
Updated Files
ADDRDATA -
Referenced Files
AMBOOK -
AMCALENDAR -
AMMETHOD -
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
AM20.8 - Projection Detail
Use Projection Detail (AM20.8) to view the projected depreciations for
the asset parameters you entered in Projections (AM20.7). You can see
projection
detail for up to five depreciation scenarios and up to eight calendar years.
**More Information
For each scenario you defined on AM20.7, this subform displays the
depreciation
method and the depreciation amount for each year in the asset's life (up to
eight years).
Updated Files
ADDRDATA -
AMASTRECAP -
Referenced Files
AMASSET -
AMBOOK -
AMCALENDAR -
AMCOMPUTE -
AMMETHOD -
AMPUCODE -
AMPUHIS -
AMTABLEPCT -
AMTABLETAX -
AMUOPPDS -
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
INVOKED Programs
ACAC
ACTA
API4
IFAC
IFCU
IFOB
IFSG
SLSE
SLSU
IFLU
IFUP
AMCO
IFAU
IFFC
IFGT
GLCC
IFRS
IFSC
SLSB
SLSS
SLFD
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