HR55.1 - Employee Group Definition Use HR55.1 (Employee Group Definition) to define employee group names and to select the data items you want to use as criteria for the groups. Employee groups let you group employees with common criteria. You can use employee groups for personnel actions, creating automatic time records, time accrual plans, and determining eligibility for benefit plans. You can also use employee groups for online inquiries, standard listings or reports. The Lawson Benefits system uses employee groups to determine plan eligibility, coverage, contributions, and general ledger overrides. The Benefits system also uses employee groups to apply rules for adding, changing, and terminating employee benefits. Examples of employee groups include active full-time employees, salaried employees, hourly, managers, and supervisors. You can create groups within groups. For example, you can create a management group that includes the manager and supervisor groups. The management group will reflect any changes made to the manager or the supervisor group. To define the groups, you can use job codes, employee groups, employee codes, or any data item from HR11.1 (Employee). After employee groups are defined, employees are automatically moved into and out of groups as their eligibility changes. See the Lawson Human Resources Procedures Manual for more information on creating employee groups. Updated Files PERSGROUP - The primary file maintained by this program. PGEMPLOYEE - When an employee group is mimicked, the corresponding records in this file are mimicked as well. When an employee group is deleted, the corresponding records in this file are deleted. PGSELECT - Contains the selection criteria for employee groups. When an employee group is mimicked, the corresponding records in this file are mimicked as well. When an Employee Group is deleted, the corresponding records in this file are deleted. Referenced Files BNACCOUNTS - BNCOMMENTS - BNCOVDFT - BNCOVERAGE - BNGRPCHG - BNPRMOPT - BNWAIT - CONTRDETL - EMPLOYEE - FLEXDOLLAR - The Flex Dollars file is used to verify flex dollar records. FLEXPLAN - HRSECLEV - Used to validate the employee's security level for data items. HRUSERFLDS - Used to display fields. PADICT - Contains the items to be selected. PADICT2 - Contains the items available for selection. PAPREREQ - PASCRTY - Determines if a user has security access to a field. PATSTSETUP - PERSACTION - Used to determine if any personnel actions exist that use this employee group. You cannot delete an employee group if a personnel action exists that uses the employee group. PGEMPLOYEE - When an employee group is mimicked, the corresponding records in this file are mimicked as well. When an employee group is deleted, the corresponding records in this file are deleted. PLAN - Used to determine if any benefit plans exist that use this employee group. You cannot delete an employee group if benefit plans exist that use the employee group. PLANMASTER - Used to determine if any time accrual plans exist for this employee group. You cannot delete an employee group if any time accrual plans exist for the group. PRBATCH - Used to determine if any time record batches use this employee group. You cannot delete an employee group if any time record batches exist for this employee group. PREMIUM - PRSYSTEM - Used to validate the company and process level. STANDTIME - HR55.2 - Employee Groups By Employees Use HR55.2 (Employee Groups By Employees) to define an employee group that includes employees who do not have any common criteria, such as members of a committee. You can also use this screen to add individual employees to a group, who do not meet the selection criteria defined for the group. If you use HR55.2 to add employees to a group, you do not need to run HR155 (Employee Group Update) to include those employees in the group. However, if you use this screen to delete an employee from a group, you must run HR155 to remove the employee from the group. Updated Files BNCHANGE - BNGRPCHG - PERSACTION - Used to determine if any personnel actions exist that use this employee group. You cannot delete an employee group if a personnel action exists that uses the employee group. PERSGROUP - The primary file maintained by this program. PGEMPLOYEE - The corresponding records in this file are deleted when you delete an employee group. PGSELECT - Contains the selection criteria for employee groups. The corresponding records in this file are deleted when you delete an employee group. Referenced Files BENEFIT - DEPTCODE - EMPCODES - EMPLOYEE - Used to validate the employee. EMSTATUS - HRCTRYCODE - HREMPUSF - HRSUPER - INSTCTRYCD - JOBCODE - PADICT - PADICT2 - PAEMPAPP - PAEMPLOYEE - PAEMPPOS - PAPOSITION - PATHFIND - PCODES - PLAN - Used to determine if any benefit plans use this employee group. You cannot delete an employee group if benefit plans exist for the employee group. PLANMASTER - Used to determine if any time accrual plans use this employee group. You cannot delete an employee group if there are any time accrual plans using the employee group. PRBATCH - Used to determine if any time record batches use this employee group. You cannot delete an employee group if any time record batches for the employee group. PRSAGDTL - PRSAGHEAD - PRSTATE - PRSYSTEM - Used to validate the company. PRTAXAUTH - HR55.3 - Employee Groups By Criteria Use HR55.3 (Employee Groups By Criteria) to define values for the data items you select in HR55.1 (Employee Group Definition). For example; if, in HR55.1, you select employee status as criteria for a group, use this screen to select the status(es) to include or exclude from the group. The values you define must be valid values for that item. Once you define selection criteria for the group, you must run HR155 (Employee Group Update) to create the group. When you make a change of any kind to the selection criteria, you must rerun HR155 for the system to recognize the changes. If you make a change to an employee in HR11.1 (Employee) or PA52.1 (Individual Action), you do not need to run HR155 again. The system automatically moves the employee into and out of the affected groups and keeps a history of such changes. Updated Files PASCRTY - Updated with data item attributes. PERSACTION - Used to determine if any personnel actions exist for the employee group. You cannot delete an employee group if a personnel action exists for the employee group. PERSGROUP - The primary file maintained by this program. PGEMPLOYEE - The corresponding records in this file are deleted when you delete an employee group. PGSELECT - Contains the selection criteria for employee groups. The corresponding records in this file are deleted when you delete an employee group. Referenced Files HRUSERFLDS - Used to display fields. PADICT - Used to validate beginning and ending values entered for data items. PADICT2 - PCODES - Validate the employee group. PGEMPLOYEE - The corresponding records in this file are deleted when you delete an employee group. PLAN - Used to determine if any benefit plans exist for this employee group. You cannot delete an employee group if benefit plans exist for the employee group. PLANMASTER - Used to determine if any time accrual plans exist for this employee group. You cannot delete an employee group if any time accrual plans exist for the group. PRBATCH - Used to determine if any time record batches exist for this employee group. You cannot delete an employee group if any time record batches exist for the employee group. PRSYSTEM - Used to validate the entered company. INVOKED Programs HRFN HRHI |