PA52.1 - Individual Action

Use PA52.1 (Individual Action) to implement actions for an individual
employee.

An action either updates HR11.1 (Employee) immediately or is pending; you can
change a pending action before it updates HR11.1. To update HR11.1 with a
pending action, run PA100 (Action Update). The system validates fields in
HR11.1 and a personnel action the same way.

You can add comments associated with a personnel action. When you save an
immediate action, the comments subform appears. If the action is updated
immediately, you can add the comments once and may not access them again. When
you save a pending action, you can choose the Comments button to define
comments about the action. You can maintain comments until you run PA100
(Action Update) and update the action.

Use PA52.1 to update an employees primary (Level 1) position or job
information. You cannot use PA52.1 to update position default information.
Therefore, PA52.5 (Position, Job Action) provides a better way to update all
positions for an employee.

Use PA52.1 to automatically start and stop required deductions for the
employee. Employees are eligible for required deductions if they meet the
criteria defined on PR03.1 (Deduction Required Code).
If you use the Benefits system and the action you are adding is a COBRA
occurrence, the action creates a COBRA participant record in BN70.1 (COBRA
Participant). For information on occurrences and COBRA, see the Benefits
Procedures Manual.

An employee may have more than one pending action for the same effective
date. To check for pending actions, use the Next and Previous form action.

Updated Files

    APPJOBHIST -

    BNCHANGE   - If the action affects benefits, the Benefit Audit file is
                 updated with the benefit changes.

    BNCOMPANY  - The Benefit Company Parameters file updates last COBRA
                 participant number.

    BNGRPCHG   - The Benefit Group Change file is updated with group changes
                 that affect benefits.

    EMDEDMASTR -

    EMPCODES   - The Emp/App Personnel Codes file is accessed by this program.

    EMPLOYEE   - The Employee file is the primary file is maintained by this
                 program.

    HREMPUSF   - The Employee/Applicant User Fields file is accessed by this
                 program.

    HRHISTORY  - The HR History file is updated with a log of changes.

    HRSUPER    - The Supervisors file is used to verify supervisors.

    MILITARY   - The Military Service History file maintains information about
                 the military history of an employee or applicant.

    PAASSIGNED - The Assigned Resources file is updated with FTE and head count
                 changes during an immediate update. It also verifies counts
                 against the budget.

    PACOMMENTS - The Personnel Comments file is updated with personnel action
                 comments.

    PAEMPAPP   -

    PAEMPAPTST -

    PAEMPLOYEE - The Employee Personnel Information file is the primary file is
                 maintained by this program.

    PAEMPPOS   - The Employee Position file updates employee position history.

    PAMEDICAL  - The Emp Medical and Work Desc Code file maintains emergency
                 medical codes with begin and end dates.

    PAPEPAUDIT - The Retroactive Pos, Job Change file is udpated with
                 retroactive changes.

    PAPOSCHG   - The Position Changes file is updated with end date changes.

    PAPOSERR   - The Position Errors file is updated with non-immediate actions
                 for position fields that have position change records.

    PARTICIPNT - The COBRA Participant file creates participant master record.

    PATHFIND   - The Employee Report Writer Paths file is used to group
                 employees according to keys not part of another master path.

    PAYMASTR   - The Employee Payments file is used to recreate paymaster
                 records when employee process level or department changes.

    PERSACTDTL - The Personnel Action Detail file is accessed.

    PERSACTHST - The Personnel Action History file is updated with the action
                 performed.

    PERSACTION - The Personnel Action file is updated when an action is pending.

    PERSGROUP  - The Employee Group Header file is used when a group is
                 affected by the change. A field will be updated to indicate
                 which groups will need to be re-built.

    PGEMPLOYEE - The Employee Group Employees file is used when the update
                 field in Employee Group Header = Y, then this file will be
                 re-built with the current information.

    PRSYSTEM   - The HR Company and Process Levels file is used to verify the
                 company and its process levels and to display user level names.

    PRTAXGRP   -

    STANDTIME  - The Payroll Standard Time Record file updates STM-RATE from
                 EMP-PAY-RATE.

    TIMERECORD - The Employee Time Records file is used to update
                 TRD-PROCESS-LEVEL and TRD-DEPARTMENT when process level or
                 department change.


Referenced Files

    ACACCTCAT  - The Activity Account Categories file is accessed to verify the
                 account category.

    BENEFIT    - The Employee Benefit file is accessed by this program.

    DEDCODE    -

    DEPTCODE   - The Department file is used to verify departments.

    EMDEPEND   - The Employee Dependent file is accessed by this program.

    EMPFLEXDOL - The Employee Flex Dollars file is accessed by this screen.

    EMSTATUS   - The Employee/Applicant Status file is used to verify employees
                 statuses.

    EMTAMASTR  - The Employee Time Accrual Master file is accessed by this
                 program.

    GLINTCO    -

    HISTERR    -

    HRCTRYCODE -

    HRHISTORY  - The HR History file is updated with a log of changes.

    HRSECLEV   - The Employee Security Level file is accessed by this program.

    HRUSERFLDS - The HR User Fields file is accessed by this program.

    INSTCTRYCD -

    JOBCODE    - The Job Code Parameters file is used to verify job codes.

    OCCURTYPE  - The COBRA Occurrence Type file is used to verify occurrence
                 type.

    ONETMDED   - The Payroll One-time Deduction file is used to verify that no
                 one-time deductions exist when the employee status is changed
                 to No Pay.

    PABUDGET   - The Budget file updates assigned counts and accessed for
                 budget edits.

    PADICT     - The HR Systems Data Security file is used to display data item
                 name.

    PADICT2    -

    PAINSTRUCT - The Course Instructors file is accessed to ensure an employee
                 is not deleted when assigned to teach a course.

    PAPOSITION - The Personnel Position Parameter file updates number of filled
                 positions and current FTEs.

    PAPOSRULE  - The Position Rules file retrieves position rules used for
                 edits and updates.

    PASCRTY    - The Data Item Attribute Parameters file is used to verify
                 security.

    PATSTSETUP -

    PAYDEDUCTN -

    PCODES     - The Human Resource Code file is used to determine whether
                 human resource are active. Used for code descriptions.

    PERSACTYPE - The Personnel Action Code file updates PAT-LAST-CMT-SEQ and
                 PAT-LAST-ACT-NBR.

    PGSELECT   - The Emp Group Selection Criteria file is used to verify
                 employees group selection.

    PLAN       -

    PREMDEDHST - The Employee Deduction History file is accessed by this
                 program.

    PROVERTIME - The Overtime Pay Plan is accessed by this program.

    PRQUALIFY  -

    PRRATEHIST - The Employee Rate History file is udpated if the action
                 affects the compensation rate.

    PRRATES    -

    PRSAGDTL   - The Step and Grade Schedule Detail file is used to verify step
                 and grade schedule details.

    PRSAGHEAD  - The Step and Grade Schedule Header file is used to verify
                 grade range schedules and step and grade schedules.

    PRSTATE    - The States file is accessed by this program.

    PRTAXAUTH  - The Tax Authority file is accessed by this program.

    PRTAXGRP   -

    PRTAXLEVY  -

    REQCODE    -

    WFSETUP    -


PA52.2 - Mass Pay Action

Use PA52.2 (Mass Pay Action) to change the primary (Level 1) rate of pay for
an individual employee or a group of employees based on a percent change, an
amount of  change, or a new rate of pay. The system validates fields in HR11.1
(Employee) and a personnel action the same way.

You can create multiple mass pay actions for the same effective date.

To update HR11.1 with a mass pay change, run PA100 (Action Update). You can
run "what ifs" using PA100 to show the results of a mass pay change without
making the action effective. To do this, setup the mass pay change and run
PA100 to report only.

You can add comments associated with a personnel action. Choose the Comments
button to define comments about the action. Comments can be maintained until
PA100 (Action Update) has been run and the action is updated.

You cannot use PA52.2 to change pay and currency. Instead, use HR511
(Employee Conversion) if you need to change pay and currency for a large
number of employees.

Updated Files

    EMPLOYEE   - The Employee file is updated with pay rate and salary changes.

    PACOMMENTS - The Personnel Comments file is updated when personnel action
                 comments are added.

    PERSACTION - The Personnel Action file is updated with personnel action
                 when action is pending.


Referenced Files

    BNCOMPANY  -

    DEPTCODE   - The Department file is used to verify departments.

    HISTERR    -

    HRSECLEV   - The Employee Security Level file is accessed by this program.

    HRSUPER    - The Supervisors file is used to verify supervisors.

    PACOMMENTS - The Personnel Comments file is updated when personnel action
                 comments are added.

    PADICT     - The HR Systems Data Dictionary is used to retrieve the data
                 type of the updated fields.

    PAEMPLOYEE - The Employee Personnel Information file is referenced by the
                 employee edit routine.

    PASCRTY    - The Data Item Attribute Parameters file is used to verify
                 security.

    PCODES     - The Human Resource Code file is used to verify HR codes.

    PERSACTHST - The Personnel Action History file is accessed to retrieve the
                 action number.

    PERSACTYPE - The Personnel Action Code file updates PAT-LAST-CMT-SEQ and
                 PAT-LAST-ACT-NBR.

    PERSGROUP  - The Employee Group Header file is used to verify employees
                 groups.

    PRSYSTEM   - The HR Company and Process Levels file is used to verify the
                 company.


PA52.3 - Mass Action

Use PA52.3 (Mass Action) to implement a change to Level 1 information on a
group of employees.

The system validates fields in HR11.1 and a personnel action the same way.

To update HR11.1 (Employee) with a mass change, use PA100 (Action Update).
You can run "what ifs" using PA100 to show the results of a mass change
without making the action effective. To do this, setup the mass change and run
PA100 to report only.

You can add comments associated with a personnel action. Choose the Comments
button to define comments about the action. Comments can be maintained until
PA100 (Action Update) has been run and the action is updated.

You can use PA52.3 to change pay and currency for a group of employees;
however all employees need to be changed to the same pay rate and currency.

Updated Files

    APPJOBHIST -

    BNCHANGE   - If the action affects benefits, the Benefit Audit file is
                 updated with the benefit changes.

    BNGRPCHG   - The Benefit Group Change file is updated with group changes
                 that affect benefits.

    EMPCODES   - The Emp/App Personnel Codes file is accessed by this program.

    EMPLOYEE   - The Employee file is used to display employee name and FICA
                 number.

    HREMPUSF   - The Employee/Applicant User Fields file is accessed by this
                 program.

    HRSUPER    - The Supervisors file is used to verify supervisors.

    MILITARY   - The Military Service file is updated when the personnel action
                 changes the military history of an employee or applicant.

    PAASSIGNED - The Assigned Resources file is updated with FTE and head count
                 changes during an immediate update. It also verifies counts
                 against the budget.

    PACOMMENTS - The Personnel Comments file is updated when personnel action
                 comments are added.

    PAEMPAPP   -

    PAEMPAPTST -

    PAEMPLOYEE - The Employee file is used to display employee name and FICA
                 number.

    PAEMPPOS   - The Employee Position file updates employee position history.

    PAMEDICAL  - The Emp Medical and Work Desc Code file maintains emergency
                 medical codes with begin and end dates.

    PAPEPAUDIT - The Retroactive Pos, Job Change file is udpated with
                 retroactive changes.

    PAPOSCHG   - The Position Changes file is updated with end date changes.

    PATHFIND   - The Employee Report Writer Paths file creates path find
                 records.

    PAYMASTR   - The Employee Payments file is used to recreate paymaster
                 records when employee process level or department changes.

    PERSACTION - The Personnel Action file is updated with pending actions.

    PERSGROUP  - The Employee Group Header file is used to verify employees
                 groups.

    PGEMPLOYEE - The Employee file is used to display employee name and FICA
                 number.

    PRSYSTEM   - The HR Company and Process Levels file is used to verify the
                 company and its process levels.

    STANDTIME  - The Payroll Standard Time Record file updates STM-RATE from
                 EMP-PAY-RATE.

    TIMERECORD - The Employee Time Record file is accessed by this program.


Referenced Files

    ACACCTCAT  - The Activity Account Categories file is accessed to verify the
                 account category.

    BENEFIT    - The Employee Benefit file is accessed by this program.

    DEPTCODE   - The Department file is used to verify departments.

    EMDEPEND   - The Employee Dependent file is accessed by this program.

    EMPFLEXDOL - The Employee Flex Dollars file is accessed by this program.

    EMSTATUS   - The Employee/Applicant Status file is used to verify employees
                 statuses.

    EMTAMASTR  - The Employee Time Accrual Master file is accessed by this
                 program.

    GLINTCO    -

    HISTERR    -

    HRCTRYCODE -

    HRSECLEV   - The Employee Security Level file is accessed by this program.

    HRUSERFLDS - The HR User Fields file is accessed by this program.

    INSTCTRYCD -

    JOBCODE    - The Job Code Parameters file is used to verify job codes.

    ONETMDED   - The Payroll One-time Deduction file is used to verify that no
                 one-time deductions exist when the employee status is changed
                 to No Pay.

    PABUDGET   - The Budget file updates assigned counts and accessed for
                 budget edits.

    PADICT     - The HR Systems Data Security file is used to display the data
                 item name.

    PADICT2    -

    PAINSTRUCT - The Instructor Information file is accessed to ensure an
                 employee instructor is  not deleted.

    PAPOSITION - The Personnel Position Parameter file is used to verify
                 positions.

    PAPOSRULE  - The Position Rules file retrieves position rules used for
                 edits and updates.

    PASCRTY    - The Data Item Attribute Parameters file is used to verify
                 security.

    PATSTSETUP -

    PCODES     - The Human Resource Code file is used to verify HR codes.

    PERSACTHST - The Personnel Action History file is updated with the action
                 performed.

    PERSACTYPE - The Personnel Action Code file updates PAT-LAST-CMT-SEQ and
                 PAT-LAST-ACT-NBR.

    PGSELECT   - The Emp Group Selection Criteria file is used to verify
                 employees group selection.

    PREMDEDHST - The Employee Deduction History file is accessed by this
                 program.

    PROVERTIME - The Overtime Pay Plan is accessed by this program.

    PRRATEHIST - The Employee Rate History file is accessed to retrieve pay
                 rate and salary change information.

    PRRATES    -

    PRSAGDTL   - The Step and Grade Schedule Detail file is used to verify step
                 and grade details.

    PRSAGHEAD  - The Step and Grade Schedule Header file is used to verify
                 grade range schedules and step and grade schedules.

    PRSTATE    - The States file is accessed by this program.

    PRTAXAUTH  - The Tax Authority file is accessed by this program.


PA52.4 - Hire an Applicant

Use PA52.4 (Hire an Applicant) to employ an applicant. When you employ an
applicant, information about the applicant updates to the corresponding
employee programs, including applicant skills, certifications, education,
required deductions, and so on.

If you select the Fill Defaults form action, current defaults for the
position or requisition display. Depending on how you set up position defaults
in HR10.1 (Data Item Attributes), you cannot override some of these defaults.
PA52.4 either updates HR11.1 (Employee) immediately or is pending; you can
change a pending action before it updates HR11.1. Run PA100 (Action Update) to
employ applicants with pending hire actions.

Fields that you define as required in HR10.1 (Data Item Attributes) are
required in PA52.4 (Hire an Applicant).

You can add comments associated with a personnel action. When you save an
immediate action, the comments subform appears. If the action is updated
immediately, you can only add the comments once and may not access them again.
When you save a pending action, you can choose the Comments button to define
comments about the action. You can maintain comments until you run PA100
(Action Update) and update the action.

Use PR52.4 to automatically start required deductions for the new employee.
Employees are eligible for required deductions if they meet the criteria
defined on PR03.1 (Deduction Required Code).

Updated Files

    APPJOBHIST -

    APPLICANT  - The Applicant file is used to record the date hired.

    BNCHANGE   - The Benefit Audit file is updated with the benefit changes.

    BNGRPCHG   - The Benefit Group Change file is updated with group changes
                 that affect benefits.

    EMDEDMASTR - The Employee Deduction file is accessed by this program.

    EMPCODES   - The Emp/App Personnel Codes file is used to transfer employee
                 status codes from an applicant to an employee.

    EMPLOYEE   - The Employee file is the main file created by this program.

    EMTAMASTR  - The Employee Time Accrual Master file is accessed by this
                 program.

    HREMPUSF   - The Employee/Applicant User Fields file is accessed by this
                 program.

    HRHISTORY  - The HR History file is updated to store applicant history
                 except for pay rate and salary changes.

    HRSUPER    - The Supervisors file is used to verify supervisors.

    MILITARY   - The Military Service History file creates military records
                 form an applicant to an employee.

    PAASSIGNED -

    PACOMMENTS - The Personnel Comments file creates employee comments filled
                 and current FTE'S.

    PAEMPAPP   -

    PAEMPAPTST -

    PAEMPLOYEE - The Employee Personnel Information file is the primary file
                 updated.

    PAEMPPOS   - The Employee Position file updates employee personnel action
                 history.

    PAMEDICAL  - The Emp Medical and Work Desc Code file creates employee work
                 restrictions from applicants.

    PAPEPAUDIT -

    PAPOSCHG   -

    PATHFIND   - The Employee Report Writer Paths file creates path find
                 records.

    PAYMASTR   - The Employee Payments file is used to create paymaster records.

    PERSACTDTL - The Personnel Action History Detail file is updated with the
                 field and value of the  changed item.

    PERSACTHST - The Personnel Action History file is updated with a log of
                 personnel action changes.

    PERSACTION - The Personnel Action file is updated with pending action when
                 the action is pending.

    PERSACTYPE - The Personnel Action Code file updates PAT-LAST-CMT-SEQ and
                 PAT-LAST-ACT-NBR.

    PERSGROUP  - The Employee Group Header file is used when a group is
                 affected on an add, this file is updated.

    PGEMPLOYEE - The Employee Group Employees file will be rebuilt if a change
                 affects an employee group.

    PRSYSTEM   - The HR Company and Process Levels file updates
                 PRS-LAST-EMPLOYEE.

    PRTAXGRP   - The Tax Group file is accessed by this program.

    STANDTIME  - The Payroll Standard Time Record file is accessed by this
                 program.

    TIMERECORD - The Employee Time Records file is used to update
                 TRD-PROCESS-LEVEL and TRD-DEPARTMENT when process level or
                 department change.


Referenced Files

    ACACCTCAT  - The Activity Account Categories file is accessed to verify the
                 account category.

    BENEFIT    - The Employee Benefit file is accessed by this program.

    DEDCODE    - The Deduction file is accessed by this program.

    DEPTCODE   - The Department file is used to verify departments.

    EMDEPEND   - The Employee Dependent file is accessed by this program.

    EMPFLEXDOL - The Employee Flex Dollars file is accessed by this program.

    EMSTATUS   - The Employee/Applicant Status file is used to verify employees
                 statuses.

    GLINTCO    -

    HRCTRYCODE -

    HRHISTORY  - The HR History file is updated to store applicant history
                 except for pay rate and salary changes.

    HRSECLEV   - The Employee Security Level file is accessed by this program.

    HRUSERFLDS - The HR User Fields file is accessed by this program.

    INSTCTRYCD -

    JOBCODE    - The Job Code Parameters file is used to verify job codes.

    ONETMDED   - The Payroll One-time Deduction file is used to verify that no
                 one-time deductions exist when the employee status is changed
                 to No Pay.

    PABUDGET   -

    PADICT     - The HR Systems Data Security file is used to verify display
                 data item names.

    PADICT2    -

    PAINSTRUCT - The Instructor Information is accessed to ensure an employee
                 instructor is not  deleted.

    PAJOBREQ   -

    PAPOSITION - The Personnel Position Parameter file updates number of filled
                 positions and current FTE'S.

    PAPOSRULE  -

    PAREQOFFER -

    PASCRTY    - The Data Item Attribute Parameters file is used to verify
                 security.

    PATSTSETUP -

    PAYDEDUCTN - The Employee Payment Deductions file is accessed to verify the
                 deduction for internal applicants.

    PCODES     - The Human Resource Code file is used to verify HR codes.

    PGSELECT   - The Emp Group Selection Criteria file is used to verify
                 personnel group selection.

    PLAN       - The Benefit Plan file is used to verify plan codes.

    PLANMASTER - The Time Accrual Plan file is accessed by this program.

    PREMDEDHST - The Employee Deduction History file is accessed by this
                 program.

    PROVERTIME - The Overtime Pay Plan is accessed by this program.

    PRQUALIFY  - The Required Code Select Criteria file is accessed by this
                 program.

    PRRATEHIST - The Employee Rate History file is used to log pay rate and
                 salary changes.

    PRRATES    -

    PRSAGDTL   - The Step and Grade Schedule Detail file is used to verify step
                 and grade details.

    PRSAGHEAD  - The Step and Grade Schedule Header file is used to verify
                 grade range schedules and step and grade schedules.

    PRSTATE    - The States file is accessed by this program.

    PRTAXAUTH  - The Tax Authority file is accessed by this program.

    PRTAXGRP   - The Tax Group file is accessed by this program.

    PRTAXLEVY  - The Payroll Tax Levy file is accessed by this program.

    REQCODE    - The Required Deduction Code Header file is accessed by this
                 program.


PA52.5 - Position, Job Action

Use PA52.5 (Position, Job Action) to implement position or job actions for an
employee. PA52.5 is the only action form on which you can change information
for Levels 2 through 5.

PA52.5 updates HR11.1 (Employee) with primary (Level 1) position or job
information and PA13.1 (Multiple Positions, Jobs) with Level 1 through 5
position or job information. An action either updates these forms immediately
or is pending;  you can change a pending action before it updates the forms.
To update HR11.1  and  PA13.1 with a pending action, run PA100 (Action
Update). The system  validates  fields in HR11.1 and PA13.1 and a personnel
action the same way.

This form does not update PA13.2 (Multiple Position, Job History).

If you select the Fill Defaults form action, current defaults for the
position or job display. Depending on how you set up position defaults in
HR10.2 (Position Item Attributes), you cannot override some of these defaults.
In addition, some fields apply only to primary (Level 1) positions.

Use PR52.5 to automatically start and stop required deductions for the
employee. Employees are eligible for required deductions if they meet the
criteria defined on PR03.1 (Deduction Required Code).

You can add comments associated with a personnel action. When you save an
immediate action, the comments subform appears. If the action is updated
immediately, you can only add the comments once and may not access them again.
When you save a pending action, you can choose the Comments button to define
comments about the action. You can maintain comments until you run PA100
(Action Update) and update the action.

Updated Files

    APPJOBHIST -

    BNCHANGE   -

    BNCOMPANY  -

    BNGRPCHG   -

    EMDEDMASTR -

    EMPCODES   -

    EMPLOYEE   -

    HREMPUSF   -

    HRHISTORY  -

    HRSUPER    -

    MILITARY   -

    PAASSIGNED -

    PACOMMENTS - Maintained by program on add, change, or delete functions.

    PAEMPAPP   -

    PAEMPAPTST -

    PAEMPLOYEE -

    PAEMPPOS   -

    PAMEDICAL  -

    PAPEPAUDIT -

    PAPOSCHG   -

    PAPOSERR   -

    PARTICIPNT -

    PATHFIND   -

    PAYMASTR   -

    PERSACTDTL -

    PERSACTHST -

    PERSACTION - Used to validate personnel actions.

    PERSGROUP  -

    PGEMPLOYEE -

    PRSYSTEM   -

    PRTAXGRP   -

    STANDTIME  -

    TIMERECORD -


Referenced Files

    ACACCTCAT  -

    BENEFIT    -

    CUCODES    -

    DEDCODE    -

    DEPTCODE   -

    EMDEPEND   -

    EMPFLEXDOL -

    EMSTATUS   -

    EMTAMASTR  -

    GLINTCO    -

    HISTERR    -

    HRCTRYCODE -

    HRHISTORY  -

    HRSECLEV   -

    HRUSERFLDS -

    INSTCTRYCD -

    JOBCODE    -

    OCCURTYPE  -

    ONETMDED   -

    PABUDGET   -

    PADICT     -

    PADICT2    -

    PAINSTRUCT -

    PAPOSITION -

    PAPOSRULE  -

    PASCRTY    -

    PATSTSETUP -

    PAYDEDUCTN -

    PCODES     -

    PERSACTYPE - Maintained by program on add, change, or delete functions.

    PGSELECT   -

    PLAN       -

    PREMDEDHST -

    PROVERTIME -

    PRQUALIFY  -

    PRRATEHIST -

    PRRATES    -

    PRSAGDTL   -

    PRSAGHEAD  -

    PRSTATE    -

    PRTAXAUTH  -

    PRTAXGRP   -

    PRTAXLEVY  -

    REQCODE    -

    WFSETUP    -


INVOKED Programs

    ACAC
    IFCR
    IFSG
    IFCU
    HRFN
    HRHI
    HRLO
    IFAC
    IFAU
    SLSE
    SLSU
    IFCC
    IFOB