PA100 - Action Update Run PA100 (Action Update) to update pending personnel actions and to list the updated actions. You can see the results of an action without updating HR11.1 (Employee) by selecting Report Only in the Update field. When PA100 updates an action that employs an applicant, information about the applicant updates to the corresponding employee program. This includes applicant skills, certifications, education, and so on. If you are performing a mass pay action or a mass action, PA100 lists the updated action, the employee(s) affected by the action, and each employee's data items that were affected by the action. If you are performing a mass pay action or a mass action, PA100 also lists the action's selection criteria (for example, employee group or supervisor), Note: If an employee is on the error listing, none of the fields on the action are updated for that employee. If you use formal positions and if you changed position information on PA02.1 (Positions), run PA102 (Position Update) before you run PA100. Note: Updating position information can require four steps: 1. Change the information in PA02.1. 2. Run PA102 (Position Update). 3. Run PA100 (Action Update). 4. Use PA03.1 (Position Change). Whether you need to follow all four steps depends on the requisitions, new hires, current employees, and pending actions that need to be resolved. To resolve those situations correctly, be sure to follow the four steps in the order presented. If the message "Update Incomplete" displays after any of the steps, go to the next step. If the message "Update Complete" displays after any of the steps, the update process is finished and you do not need to go to the next step. Updated Files APPJOBHIST - APPLICANT - The Applicant file is used to record the date hired and to print applicant name on report. BNCHANGE - If the action affects benefits, the Benefit Audit file is updated with the benefit changes. BNCOMPANY - The Benefit Company Parameters file is used to determine COBRA participant number whether auto participant numbering is used and retain last participant number used. BNGRPCHG - The Benefit Group Change file is updated with group changes that affect benefits. CKPOINT - The Check Point file is the environment file used for recovery. EMDEDMASTR - The Employee Deduction file is accessed by this report. EMPCODES - The Emp/App Personnel Codes file is used to transfer employee status codes from an applicant to one employee on hire an applicant actions. EMPLOYEE - The Employee file creates employee records for hire an applicant actions. Main file updated for other actions. EMTAMASTR - The Employee Time Accrual Master file is accessed by this report. HREMPUSF - The Employee/Applicant User Fields file is accessed by this report. HRHISTORY - The HR History file is updated with user-defined log information. This information does not include pay rate and salary changes, which is stored in the Employee Rate History file. HRSUPER - The Supervisors file is accessed by this report. MILITARY - The Military Service History file creates military records from an applicant to an employee on hire an applicant actions. PAASSIGNED - PACOMMENTS - The Personnel Comments file creates comment records for an employee from an applicant on hire an applicant action. PAEMPAPP - PAEMPAPTST - PAEMPLOYEE - The Employee Personnel Information file is used to create Employee Personnel Information records for hire an applicant actions. Main file updated for other action. PAEMPPOS - The Employee Position file is used to create or update personnel employee position records if the employee position fields are updated or if an applicant is added to a position. PAMEDICAL - The Emp Medical and Work Desc Code file is updated with work restrictions entered in Applicant file when processing Hire an Applicant. PAPEPAUDIT - PAPOSCHG - PAPOSERR - PARTICIPNT - The COBRA Participant file is used to create PARTICIPANT records if an occurrence type is entered on the personnel action. PATHFIND - The Employee Report Writer Paths file is used to create Employee Report Writer Paths records used to group employees according to keys not part of another master path. The HR Writer primarily uses this file. PAYMASTR - The Employee Payments file is used to recreate Employee Payments records if the employee process level or department is changed and Employee Payments records exist with status = 9. PERSACTDTL - The Personnel Action History Detail file is updated with the fields and values changed by a personnel action. PERSACTHST - The Personnel Action History file is updated with the personnel action changes. PERSACTION - The Personnel Action file is the driving file for pending personnel actions - deleted at end. PERSACTYPE - The Personnel Action Code Type file updates PAT-LAST-CMT-SEQ and PAT-LAST-ACT-NBR. PERSGROUP - The Employee Group Header file is used when a group is affected by the change a field will be updated to indicate which groups will need to be rebuilt. PGEMPLOYEE - The Employee Group Employees file is used to update field in Employee Group Header = Y then will be rebuilt with the current information. PRSYSTEM - The HR Company and Process Levels file is used to verify the company and its process levels; to update PRS-LAST-EMPLOYEE; and to edit user fields. This file uses PRS-ANNUAL-HOURS for mass pay increases. PRTAXGRP - The Tax Group file is accessed by this report. STANDTIME - The Payroll Standard Time Record file is used to update STM-RATE from EMP-PAY-RATE. TIMERECORD - The Employee Time Records file is used to update TRD-PROCESS-LEVEL and TRD-DEPARTMENT if process level or department fields change. Referenced Files ACACCTCAT - The Activity Account Categories file is accessed to verify account categories. BENEFIT - The Employee Benefit file is accessed by this report. CUCODES - DEDCODE - The Deduction file is accessed by this report. DEPTCODE - The Department file is used to verify departments. EMDEPEND - The Employee Dependent file is accessed by this report. EMPFLEXDOL - The Employee Flex Dollars file is accessed by this program. EMSTATUS - The Employee/Applicant Status file is used to verify employees statuses. GLINTCO - HISTERR - HRCTRYCODE - HRHISTORY - The HR History file is updated with user-defined log information. This information does not include pay rate and salary changes, which is stored in the Employee Rate History file. HRSECLEV - The Employee Security Level file is accessed by this report. HRUSERFLDS - The HR User Fields file is accessed by this report. INSTCTRYCD - JOBCODE - The Job Code Parameters file is used to verify job codes. OCCURTYPE - The COBRA Occurrence Type file is used to verify occurrence type. ONETMDED - The Payroll One-time Deduction file is used to verify that no one-time deductions exist when the employee status is changed to No Pay. PABUDGET - PADICT - The HR Systems Data Security file is used to print the item name. PADICT2 - PAINSTRUCT - The Instructor Information file is accessed to ensure an employee who is a course instructor is not deleted. PAPOSITION - The Personnel Position Parameter file is used to update POS-NBR-FIL and POS-CURRENT-FTE if an employees positions are added or updated or if an applicant is added to positions. PAPOSRULE - PASCRTY - The Data Item Attribute Parameters file is used to verify security for a Hire An Applicant action it determines whether to log changes to fields on the employee record, which are not among the fields specified on the action. e.g., employee name, hire source, etc. PATSTSETUP - PAYDEDUCTN - The Employee Payment Deductions file is accessed to determine if deduction codes are set up for an employee. PCODES - The Human Resource Code file is used to determine if HR codes are active. Used for code descriptions. PGSELECT - The Emp Group Selection Criteria file is used to verify employees group selection. PLAN - The Benefit Plan file is used to verify plan codes. PLANMASTER - The Time Accrual Plan file is accessed by this report. PREMDEDHST - The Employee Deduction History file is accessed by this report. PROVERTIME - The Overtime Pay Plan is accessed by this report. PRPROCGRP - PRQUALIFY - The Required Code Select Criteria file is accessed by this report. PRRATEHIST - The Employee Rate History file is updated with pay rate and salary changes. PRRATES - PRSAGDTL - The Step and Grade Schedule Detail file is used to verify step and grade details. PRSAGHEAD - The Step and Grade Schedule Header file is used to verify grade range schedules and step and grade schedules. PRSTATE - The States file is accessed by this report. PRTAXAUTH - The Tax Authority file is accessed by this report. PRTAXGRP - The Tax Group file is accessed by this report. PRTAXLEVY - The Payroll Tax Levy file is accessed by this program. REQCODE - The Required Deduction Code Header file is accessed by this report. INVOKED Programs ACAC IFCR IFSG IFCU HRFN HRHI HRLO IFAC IFAU SLSE SLSU IFCC IFOB |