PA02.1 - Position Use PA02.1 (Position) to define formal positions. If you use formal positions, you define position rules in PA06.1 (Position Rules) that describe your position management business requirements. Position rules must be established before positions can be defined. The position defaults you define in HR10.2 (Position Item Attributes) automatically fill in position information on employee and requisition records when you use the default option. The following position information only defaults for Level 1 positions: salary class, pay frequency, pay grade, exempt employee, overtime plan code, expense account information, security level, security location, and annual hours. Currency does not default for any position level. You can budget and track positions and the FTE (Full-Time Equivalents) factors for each process level and department. You assign effective dates to track historical data for positions codes. For example, if the job associated with a position changes, you can create a new effective dated record with the new information. When you change information for a current position on PA02.1, the new information may need to update requisitions, new employees, current employees, and pending actions. You can update requisitions, current employees, and pending new hire actions in one of two ways: - To update the information immediately, select Update Emps; Reqs Immediately in the Update Emps,Reqs field. - To update the information at a later time, select Update Emps; Reqs Later in the Update Emps,Reqs field. The system displays a message if the update is complete or incomplete. If the update is incomplete, run PA102 (Position Update). See the Personnel Administration Procedures Manual for more information about updating positions. Note: Updating position information can require four steps: 1. Change the information in PA02.1. 2. Run PA102 (Position Update). 3. Run PA100 (Action Update). 4. Use PA03.1 (Position Change). Whether you need to follow all four steps depends on the requisitions, new employees, current employees, and pending actions that need to be resolved. To resolve those situations correctly, be sure to follow the four steps in the order presented. If the message "Update Incomplete" displays after any of the steps, go to the next step. If the message "Update Complete" displays after any of the steps, the update process is finished and you do not need to go to the next step. Updated Files BNCHANGE - BNGRPCHG - EMDISTMAST - EMPLOYEE - The Employee file is used to print name of supervisor. HRHISTORY - HRPOSUSD - The Position User file holds an end date which has a one-to-one relationship with the position end date. The Position User end date is updated when the position end date changes. Records in the Position User file are deleted when a position is deleted. HRSUPER - The Supervisors file is used to verify supervisors. INTERVIEW - JOBAUTH - When deleting the last record for a position, corresponding records in the Job Authority file are deleted. JOBRELATE - When deleting the last record for a position, corresponding records in the Job Relate file are deleted. PAASSIGNED - When deleting the last record for a position, corresponding records in the Assigned file are deleted. PABUDGET - When deleting the last record for a position, corresponding records in the Budget file are deleted. PACLASSPOS - When deleting the last record for a position, all associated Position Class/Position Number records are deleted. PACOMMENTS - PAEMPLOYEE - PAEMPPOS - The Employee Position file verifies that an employee is not tied to a position before the position structure can be changed or a position is deleted. PAJOBREQ - PAPEPAUDIT - PAPOSCHG - PAPOSERR - PAPOSITION - The Personnel Position Parameter file is the primary file is maintained by this program. PAREQAPP - PAREQCOST - PAREQLOG - PAREQOFFER - PATHFIND - PAYMASTR - PERSACTDTL - PERSACTHST - PERSACTION - PERSGROUP - PGEMPLOYEE - PRSYSTEM - The HR Company and Process Levels file is used to verify the company and its process levels and to display user level names. When an auto position record is added, the last position field is updated. STANDTIME - TIMERECORD - Referenced Files ACACCTCAT - BENEFIT - CUCODES - DEPTCODE - The Department file is used to verify departments. EMDEPEND - EMDISTMAST - EMPCODES - EMPFLEXDOL - EMSTATUS - EMTAMASTR - GLINTCO - The General Ledger Intercompany file is used to verify whether an intercompany transfer is allowed when the HR company and expense company differ. HISTERR - HRCTRYCODE - HREMPUSF - HRPOSFLDS - The HR Position User Fields file checks to see if any records exist before transferring to HR15.5 (Position User Fields). This transfer can occur as part of an automatic transfer on an add or by selecting the User Fields Button. HRSECLEV - INSTCTRYCD - JOBAUTH - When deleting the last record for a position, corresponding records in the Job Authority file are deleted. JOBCODE - The Job Code Parameters file is used to verify job codes. JOBRELATE - When deleting the last record for a position, corresponding records in the Job Relate file are deleted. ONETMDED - PABUDGET - When deleting the last record for a position, corresponding records in the Budget file are deleted. PACLASSPOS - When deleting the last record for a position, all associated Position Class/Position Number records are deleted. PADICT - PADICT2 - PAEMPAPP - PAINSTRUCT - PAPOSRULE - The Position Rules file is used to get position rules. PASCRTY - The Personnel Security file is used to determine if a field is required. PCODES - The Human Resource Code file is used to verify user levels, location, supervisor. PGSELECT - PREMDEDHST - PROVERTIME - The Overtime file is used to verify the overtime code. PRRATEHIST - PRRATES - PRSAGDTL - The Step and Grade Schedule Detail file is used to verify step and grade schedules. PRSAGHEAD - The Step and Grade Schedule Header file is used to verify grade range schedules and step and grade schedules. PRSTATE - PRTAXAUTH - INVOKED Programs ACAC IFCR IFSG IFCU HRFN HRHI HRLO IFAC IFAU SLSE SLSU IFCC IFOB |