PO135 - Received, Not Invoiced Report

The PO135 (Received, Not Invoiced Report) prints in process level order. You
can enter the process level on the purchase order in the Terms form tab of
PO20.2 (PO Header Options). The report lists inventory-tracked transactions
but does not post them. See PO180 (GL Transaction Register) to post inventory
item transactions.

Use PO135 (Received, Not Invoiced Report) to update the General Ledger (GL)
interface file with noninventory transactions from purchase order receipts and
adjustments. This program is an as-of or estimate program. The program records
your liability for the period. That is, it passes to the GL interface file
those transactions for nonstock X (special order) type items for which the
received quantity is greater than the approved quantity. Throughout the
period, you can run PO135 in report mode to monitor those purchase order lines
for which the received quantity is greater than the approved quantity.
However, at the end of the period, run the program in update mode only once to
post the transactions.

PO135 (Received, Not Invoiced Report) creates auto reversal transactions. The
Auto Reversal Cycle which follows explains how the system handles auto
reversals. The cycle continues until the received quantity is no longer
greater than the approved quantity.

Auto Reversal Cycle:
The next time GL199 (Period Closing) runs, the program creates a reversal. The
reversal is posted in GL190 (Journal Posting).

The next time PO135 (Received, Not Invoiced Report) runs in update mode, two
types of purchase order lines reappear: Nonstock and X-tracked item types for
which the received quantity is greater than the approved quantity. The two
types reappear so they can be posted to the end of period.

For each nonstock or X type item, PO135 (Received, Not Invoiced Report)
creates a debit for the expense account and creates a credit for the Received
Not Invoiced (RNI) account. The expense account can default, or you can
override it at the purchase order line. The RNI account defaults from either
MA05.1 (Process Level) or MA00.4 (GL and Invoicing Setup).

During the following period, several steps occur:
- The General Ledger reverses the transaction.
- AP175 (Invoice Distribution Closing) sends the expense account to the
General Ledger and sends a credit to the accrual account. (When AP175 runs in
update mode, it expenses service type items.)

Note: To capture the audit trail of receipts and adjustments for noninventory
tracked items, run PO135 (Received, Not Invoiced Report) in report mode for a
month prior to running it in update mode.

Updated Files

    ACCOMMIT   - Used to reference and update Activity Management commitment
                 records.

    ACCOMMITX  - Used to create or update commitment records in the Activity
                 Management system.

    CKPOINT    - Used to determine if restart information exists.

    GLCODES    - Used for validating source codes.

    MMDIST     - Referenced or updated by purchase order common routines and
                 creates account distribution records for noninventory type
                 items.

    POCOMPANY  - Used to update the purchase order company information received
                 not invoiced post date fields.

    SYSTEMCODE - Used to update the system code record.


Referenced Files

    ACACCTCAT  - Used to validate the account category.

    ACACTGRP   - Used to validate the activity group.

    ACACTIVITY - Used to validate the activity.

    ACCAL      - Used to validate the calendar year records.

    ACCALX     - Used to validate that the calendar records exist for the
                 complete date range.

    AMASSET    - Used to validate the asset.

    AMTEMPLATE - Used to validate the asset template.

    APCOMPANY  - Used to validate the Accounts Payable company.

    APCPYVND   - Used to retrieve company-specific defaults for a vendor.

    APHLDINV   - Used to determine what invoices for a vendor are on hold.

    APVENCLASS - Used to validate vendor class or to default vendor class
                 information.

    APVENGROUP - Used to validate vendor group or to default vendor group.

    APVENMAST  - Used to validate the vendor ID and obtain vendor display
                 information.

    BUYER      - Used to validate a buyer code and to display the buyer name.

    CUCONV     - Used to access general ledger and currency information.

    CURELAT    - Used to validate currency relationships.

    GLADDRESS  - Used to obtain the General Ledger company address.

    GLCHART    - Used to validate the system account.

    GLINTCO    - Used to validate the intercompany relationship.

    GLSYSTEM   - Used to validate the General Ledger company.

    ICCATEGORY - Used to obtain General Ledger category account information for
                 inventory items.

    ICCOMPANY  - Used to validate the Inventory Control company.

    ICLOCATION - Used to validate the Inventory Control inventory location and
                 to get location address information.

    ITEMLOC    - Used to validate Inventory Control item location for inventory
                 items.

    ITEMMAST   - Used to validate the item and to obtain item descriptive
                 information.

    POAOCDTL   - Used to obtain add-on-cost information for display.

    POAPPROVE  - Used to determine which approval records are past the cutoff
                 date for the report.

    POLINE     - Updates the last distribution sequence on the purchase order
                 line.

    POPROCLEV  - Used to determine general ledger accounts to use for creating
                 general ledger distributions.

    PORECLINE  - Used to edit and display receiving line item information.

    PURCHORDER - Used to validate and default purchase order information.

    WFSETUP    -


INVOKED Programs

    ACAC
    IFCR
    IFSG
    IFCU
    IFAC
    IFAU
    SLSE
    SLSU
    IFCC
    IFFC
    IFGT
    IFOB
    IFRS
    IFSC
    SLSB
    SLTV
    SLFD