PR195 - Accrual Program Run PR195 (Accrual Program) to create auto-reversing general ledger entries in the GL Interface file when a payroll period spans two accounting periods. If you use the LAWSON INSIGHT General Ledger system, the auto-reversing indicator allows posting to the general ledger in the current period with a reversal in the next accounting period when you post the actual entries for the payroll cycle. The program creates entries for wages as well as company-paid payroll taxes. You must run PR140 (Earnings and Deductions Calculation) before you run PR195 with report selection P (Percent). The program multiplies the calculations for wages and company payroll taxes by the percent entered in PR195, to determine the accrual. With report selection D (Days), you can run PR195 outside a payroll cycle. When you use report selection D (Days), you must enter the number of days to accrue for each pay frequency and salary class. Eight-hour working days are assumed for the calculation. In order to perform the accrual for salaried employees, an hourly rate is determined by dividing the annual salary, by the annual hours times the FTE (Full Time Equivalent) factor, based on the employee's job code or the annual hours on HR11.1 (Employee), if entered. For employees not associated with a job code, the program uses the annual hours defined for the company in the calculation. With report selection T (Time Records), you also must run PR140 before you run PR195. You can type a date in the Time Record Date field to use as selection criteria for accruals based on specific time records. Updated Files ACCOMMIT - ACCOMMITX - ATTENDHIST - One of the primary files updated by this program. CKPOINT - The Universe file used for recovery. EMDEDMASTR - Used to determine which deductions to include when running the program for Days option. ONETMDED - Used to retrieve one-time deduction distribution information. PBTIMEREC - PRDISTRIB - Used to process reversals for payment type R and to report adjustment transactions for type J. This program updates the run time, run date and status. PREMDEDHST - Used to retrieve employee deduction totals by month. PRPAYCODE - Used to update the "used" flag. PRSYSTEM - Used to validate the company and process level. PRTIME - The employee's pay and hours history is updated by this program. QUARTDED - The employee's year-to-date deduction amount is updated by this program. QUARTWAGE - The employee's year-to-date wages are updated by this program. SYSTEMCODE - TERMS - TIMERECORD - Used to calculate the amount charged to previous and current pay periods for general ledger distribution. TIPPAY - Tip income and hours worked to generate the tip income is updated by this program. TMEMPLVDTL - TPPARAM - Used to validate and update the company parameters necessary to run the Lawson Tips system. TRSGBLCK - Referenced Files ACACCTCAT - ACACTGRP - ACACTIVITY - ACCAL - ACCALX - APCOMPANY - APCPYVND - APHLDINV - APVENCLASS - APVENGROUP - APVENMAST - ATTENDCODE - Used to validate the attendance code and retrieve points associated with the attendance code. BANKFILE - Used to retrieve the cash account number. CUCONV - CURELAT - DEDCODE - Used to retrieve the deduction description and associated expense account. DEPTCODE - Used to validate the department. DEPTSEGBLK - EMDISTMAST - Used to calculate the deduction distribution amounts. EMPACHDIST - EMPLOYEE - Used to retrieve employee information based on parameters defined for the report. EMSTATUS - Used to validate the employee status. GLADDRESS - Used to retrieve the company name, address, communication numbers, and required accounting units. ~$11PR1950GLCHART Used to validate the general ledger chart name. GLCHART - Used to validate the general ledger chart name. GLINTCO - GLSYSTEM - Used to validate the general ledger company JOBCODE - Used to determine annual hours for an employee when running the program for Days option. PAEMPPOS - PAPOSITION - PAPOSRULE - PAYDEDUCTN - Used to retrieve deduction information when running the program for the Percent option. PAYMASTR - Creates a record in the Employee Payment Distribution file for each payment included in the report when running the program for the Percent option. PAYSUMGRP - Used to validate the pay summary group. PBCLIENT - PERSACTION - PERSGROUP - Used to validate the employee group. PGEMPLOYEE - Used to determine which employees are included in an employee group. PREMPGARN - PRGARNRULE - PRGARNTYPE - PRMINWAGE - Used to retrieve the minimum wage. Minimum wage is verified in the calculation of overtime. PROTACCTS - PRPROCGRP - PRRATEHIST - PRRATES - PRSAGDTL - Used to retrieve a rate of pay for a step and grade employee. PRSAGHEAD - PRSHIFTHDR - PRSHIFTTBL - PRSTATE - PRTAXAUTH - Used to validate the tax authority. PRTAXGRP - PRTAXLEVY - Retrieves tax levy exempt amounts and computes additional exemption amounts. PRVENDOR - PSGRELATE - Used to calculate workers' compensation deductions that are based on specific pay classes when you run the report for the Days option. TAXGROUP - Used to determine if an employee's process level is included in a tax reporting group. If it is, the head process level of the group is then used to find the taxing authority information to be used for that employee when the Days option is used. INVOKED Programs HRFN IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU IFFC IFGT IFCC IFOB IFRS IFSC SLSB SLTV PREN PRWC SLFD SLSS |