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EEADVANCE FILE
Employee Advance
The Employee Advance file contains employee advance records created in the
Lawson Employee Expense system.
REFERENCED BY
AP10.1 AP20.1 AP20.2 AP20.5 AP20.7 AP23.1
AP32.1 AP55.1 EE90.1 MA40.1 MA40.2 MA41.1
MA41.2 MA41.4 MA41.5 MA41.6 MA43.1 MA43.2
MA43.3 MA43.4 MA52.1 MA530 MA540 PO30.1
PO31.1 PO530 EE230 EE220 EE235
UPDATED BY
AP30.4 AP300 AP305 AP960 EE135 EE20.1
EE35.1 EE35.2 EE520
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
EEA-COMPANY Numeric 4 AP960 EE20.1
Company The company number. Must be a valid
record in the Accounts Payable Company
file.
EEA-VENDOR Alpha 9 AP960 EE20.1
Vendor ID The employee number. Must be a valid
vendor record in the Accounts Payable
Vendor file.
EEA-ADVANCE-NBR Alpha 10 AP960 EE20.1
Advance Number A unique number assigned to the
employee advance.
EEA-ADV-DESC Alpha 30 AP960 EE20.1
Description The description of the advance.
EEA-REC-STATUS Numeric 1 AP960 EE135
Record Status The record status of the advance. Valid EE20.1 EE35.1
values are: EE35.2 EE520
0 = Unreleased.
1 = Released.
EEA-APPROVAL-CODE Alpha 3 AP960 EE20.1
Approval Code The approval code assigned to the EE35.1
employee advance. Used for approving
advances and expenses before they can be
released to the Accounts Payable system.
Must be a valid record in the Approval
Code file.
EEA-PROC-LEVEL Alpha 5 AP960 EE20.1
Process Level The process level assigned to the
employee advance. Must be a valid record
in the Accounts Payable Process Level
file.
EEA-TRAN-ADV-AMT Signed 15.2 AP960 EE20.1
Transaction Advance The amount of the employee advance.
Amount Must be entered in company base
currency. This field contains the same
value as the Base Advance Amount field.
EEA-TRAN-ND Numeric 1 AP960 EE20.1
Transaction Number The number of decimal positions defined
of Decimals for the currency of the advance.
EEA-BASE-ADV-AMT Signed 15.2 AP960 EE20.1
Base Currency The amount of the employee advance in
Advance Amount the company base currency.
EEA-ADV-CURRENCY Alpha 5 AP960 EE20.1
Transaction Currency The currency of the employee advance.
Defaults the company base currency. Must
be a valid record in the Currency Code
file.
EEA-CURR-RATE Signed 13.6 AP960 EE20.1
Currency Rate The exchange rate used to convert the
transaction advance amount to the
company base currency.
EEA-CURR-EFF-DATE Numeric 8 (yyyymmdd) AP960
Currency Effective The effective date for the currency
Date exchange rate.
EEA-ADVANCE-DATE Numeric 8 (yyyymmdd) AP960 EE20.1
Advance Date The date the employee advance was
authorized. Used when updating the
employee's balance (vendor balance).
EEA-CASH-CODE Alpha 4 AP960 EE20.1
Cash Code The cash code assigned to the employee
advance. Represents the bank account the
advance is paid from. Must be a valid
record in the Cash Code file.
EEA-ACCR-CODE Alpha 4 AP960 EE20.1
Invoice Accrual Code The invoice accrual code assigned to
the employee advance. Used to default a
general ledger accrual account to the
advance. Must be a valid record in the
Invoice Accrual Code file.
EEA-HLD-CODE Alpha 4 AP960 EE20.1
Hold Code The hold code assigned to the employee EE35.1
advance, if assigned. Used to prevent
the advance from being scheduled for
payment in the Lawson Accounts Payable
system. Must be a valid invoice hold
code record in the Hold Code file.
EEA-HOLD-TYPE Alpha 1 AP960 EE20.1
Hold Type Indicates the type of invoice hold code EE35.1
assigned to the employee advance. Valid
values are:
T = Temporary. Upon release to Accounts
Payable, the advance will be held for
only one payment cycle. AP170 (Payment
Closing) removes the hold code from the
advance record.
P = Permanent. Upon release to Accounts
Payable, the advance will be held until
you remove the hold code from the
advance record.
Blank. A hold code is not assigned to
the employee advance.
EEA-REL-FOR-PMT Alpha 1 AP960 EE20.1
Release For Payment Indicates whether the advance can be EE35.1
released to Accounts Payable. Valid
values are:
Y = Yes.
N = No.
EEA-TRANS-NBR Alpha 10 (Right Justified) AP960 EE20.1
Payment Number The payment number assigned to the
employee advance if paid with a manual
payment. This field is zero for an
advance payment issued with a system
payment in Accounts Payable.
EEA-BANK-INST-CODE Alpha 3 AP960 EE20.1
Cash Payment The payment code assigned to the
Transaction Code employee advance. Represents a type of
cash payment. Must be a valid cash
payment type bank transaction code
record in the Bank Transaction Code
file.
EEA-CHECK-DATE Numeric 8 (yyyymmdd) AP960 EE20.1
Payment Date The date assigned to the manual
payment. This date is assigned to
general ledger transactions created for
the payment.
EEA-CHECK-AMT Signed 15.2 AP960 EE20.1
Payment Amount The manual payment amount issued for
the employee advance. Defaults the
company base currency advance amount.
EEA-TRANS-IDENT Numeric 10 AP960 EE20.1
Transaction ID A unique system-generated
identification value assigned to the
transaction to make this record unique.
EEA-APPROVED-FLAG Alpha 1 AP960 EE20.1
Approved Indicates whether the invoice is
approved for payment.
EEA-REMIT-TO-CODE Alpha 4 AP960 EE20.1
Remit To Location A user-defined code that represents a
Code vendor's remittance address.
EEA-JRNL-BOOK-NBR Alpha 12
Journal Book The journal book assigned to the
transaction.
EEA-PAY-GROUP Alpha 4 AP960 EE20.1
Pay Group The pay group associated with the
employee advance. Must be a valid record
in the Pay Group file.
EEA-AP-STATUS Derived
AP Record Status The record status of the employee
advance in the Lawson Accounts Payable
system. Used when matching paid advances
to expenses. Valid values are:
1 = Released.
9 = Historical.
Blank. Not released to Accounts
Payable.
EEADVANCE FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
EEASET1 COMPANY This index is used to access employee AP10.1 AP20.1
VENDOR advance records for a specific employee AP20.2 AP20.5
ADVANCE-NBR and company. AP20.7 AP23.1
AP30.4 AP300
AP305 AP32.1
AP55.1 EE135
EE20.2 EE20.4
EE35.1 EE35.2
EE520 EE90.1
MA40.1 MA40.2
MA41.1 MA41.2
MA41.4 MA41.5
MA41.6 MA43.1
MA43.2 MA43.3
MA43.4 MA52.1
...
EEASET2 COMPANY This index is used to access unreleased EE20.1 EE230
REC-STATUS advance records for an employee.
VENDOR KeyChange
ADVANCE-NBR
EEASET3 COMPANY This index is used to access unreleased EE135 EE220
APPROVAL-CODE employee advance records for a specific EE235 EE35.1
VENDOR approval code.
ADVANCE-NBR KeyChange, Subset
Where (REC-STATUS = Zeroes )
EEADVANCE FILE RELATIONS
ONE TO ONE RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Apcompany APCOMPANY Required
EEA-COMPANY -> CPY-COMPANY
Apinvoice1 APINVOICE Not Required
EEA-COMPANY -> API-COMPANY
EEA-VENDOR -> API-VENDOR
EEA-ADVANCE-NBR -> API-INVOICE
Zeroes -> API-SUFFIX
Zeroes -> API-CANCEL-SEQ
Apinvoice2 APINVOICE Not Required
EEA-COMPANY -> API-COMPANY
EEA-VENDOR -> API-VENDOR
EEA-ADVANCE-NBR -> API-INVOICE
1 -> API-SUFFIX
Zeroes -> API-CANCEL-SEQ
Appayment1 APPAYMENT Required
EEA-COMPANY -> APP-COMPANY
EEA-VENDOR -> APP-VENDOR
EEA-ADVANCE-NBR -> APP-INVOICE
Zeroes -> APP-SUFFIX
Zeroes -> APP-CANCEL-SEQ
1 -> APP-SEQ-NBR
Zeroes -> APP-VOID-SEQ
Appayment2 APPAYMENT Not Required
EEA-COMPANY -> APP-COMPANY
EEA-VENDOR -> APP-VENDOR
EEA-ADVANCE-NBR -> APP-INVOICE
1 -> APP-SUFFIX
Zeroes -> APP-CANCEL-SEQ
1 -> APP-SEQ-NBR
Zeroes -> APP-VOID-SEQ
Apvenmast APVENMAST Required
CPY-VENDOR-GROUP -> VEN-VENDOR-GROUP
EEA-VENDOR -> VEN-VENDOR
Cbcheck1 CBCHECK Not Required
Valid When EEA- = EEA-
And EEA-TRAN-INV-AMT = EEA-TRAN-PAID-AMT
APP-CASH-CODE -> CHK-CASH-CODE
APP-BANK-INST-CODE -> CHK-BANK-INST-CODE
APP-TRANS-IDENT -> CHK-TRANS-IDENT
Cbcheck2 CBCHECK Not Required
APP-CASH-CODE -> CHK-CASH-CODE
APP-BANK-INST-CODE -> CHK-BANK-INST-CODE
APP-TRANS-IDENT -> CHK-TRANS-IDENT
Cbtrans1 CBTRANS Not Required
APP-BANK-INST-CODE -> CBT-BANK-INST-CODE
APP-TRANS-IDENT -> CBT-TRANS-IDENT
Cbtrans2 CBTRANS Not Required
APP-BANK-INST-CODE -> CBT-BANK-INST-CODE
APP-TRANS-IDENT -> CBT-TRANS-IDENT
Eeapproval EEAPPROVAL Required
EEA-COMPANY -> EAP-COMPANY
EEA-APPROVAL-CODE -> EAP-APPROVAL-CODE
Glsystem GLSYSTEM Required
EEA-COMPANY -> GLS-COMPANY
EEADVANCE FILE RELATIONS
ONE TO MANY RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Eematching EEMATCHING
EEA-COMPANY -> EEM-COMPANY
EEA-VENDOR -> EEM-VENDOR
EEA-ADVANCE-NBR -> EEM-ADVANCE-NBR
EEM-EXPENSE-NBR
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