PO30.1 - PO Receiving

Use this form to enter receipt information for a purchase order. Before you
can release a receiver, you must first inquire on the purchase order, then add
the receiving information. Once you release the receiver, the system is
updated with the receiving information and, if the item type is inventory,
nonstock, or X (special order), the on order quantity is updated on the
release. You can also use this form to inquire on a previously released
receiver.

You can receive items to one location or to several locations simultaneously.
To receive items only for the purchase order lines for a specific location,
enter the location in the PO Ship To field. To receive items for any location
on the purchase order, leave the PO Ship To field blank.

If all items are received at one location, you may enter that location in the
Override Location field on the Receiver form tab. You may also override the
receiving location on the line Detail form tab if it is different than the
purchase order specified.

If you override the receiving location for an inventory type item, the item
must be defined for the receiving location. When you receive inventory type
items, the system updates the stock on hand at the receiving location and the
on order quantity at the ship to location.

The purchase order Line form tab allows entry of item quantities and units of
measure. If the item type is inventory or nonstock, the item can be received
in any valid unit of measure (UOM) that was defined for that item in IC11.1
(Item Master) or PO13.1 (Vendor Item), but if the item is an X (special order)
type item, it must be received in the Buy UOM. The line Detail, Safety, and
Catch weight detail tabs allow for entry of additional information pertaining
to the line. If the item you are receiving is lot- or serial-tracked, you are
transferred to PO39.1 (Receiving Detail) for entry of that information. You
may also use the button displayed in the line Detail form tab to request that
form for bin, lot or serial tracked items when necessary.

Substitute items may be received by first adding a receipt for the line (with
zero quantity if necessary) and then using the S action code on the line. You
are transferred to PO30.2 (Substitute Item) to enter the substitute item
information.

The invoice cost and invoice form tabs allow for entry of cost and invoice
information for Evaluated Receipts Settlement (ERS) purchase orders. These
tabs will not be accessible for non-ERS purchase orders. The invoice cost
cannot be updated if the AP  Company does not allow cost update at receipt
time.

When a receiver is released, the system determines if any prior approvals
exist against the purchase order line. If so, it determines the invoice number
or numbers for the invoices that are on hold in the Accounts Payable (A)
system. If a hold record, using the hold code defined in MA00.4 in the AP Hold
Code field, still exists against the invoice, the hold record is deleted. If
that is the only hold record for the invoice, the invoice is set to be paid.

This autorelease of invoices that are on hold takes place based on the
purchase order company setup indicating that you want automatic deletion to
take place.

Updated Files

    ACCOMMIT   - Used to reference and update Activity Management commitment
                 records.

    ACCOMMITX  - Used to create or update commitment records in the Activity
                 Management system.

    APHLDINV   - Used to determine what invoices for a vendor are on hold.

    APPAYMENT  - Used to create and maintain an invoice payment record.

    ERSAOCDTL  - Used to store add-on costs that will be invoiced on Evaluated
                 Receipts Settlement (ERS) invoices.

    ICITLLBL   -

    ICLOT      - Used to update lot information when the receiver is released.

    ICRECEIPTS - Used to create the Inventory Control detail receiving
                 information when the receiver is released.

    ICTRANSDTL - Creates transaction detail records for bin, lot, or multiple
                 unit of measure items when the return is shipped.

    ITEMLOC    - Used to update Inventory Control item location on-order,
                 on-hand, and inspection hold quantities when the receiver is
                 released.

    ITSERIAL   - Used to update the serial number information and create new
                 records when a receiver is released.

    MMDIST     - Referenced or updated by purchase order common routines and
                 creates account distribution records for noninventory type
                 items.

    MMUAVAL    - Used to store user analysis values defined for transactions.
                 User analysis values represent information your organization
                 can use to measure profitability. To utilize this measure of
                 organizational profitability, you must be set up to use the
                 Strategic Ledger system.


    POAOCDTL   - Used to update received quantities when the receiver is
                 released.

    POAUDIT    - Used to create or delete the purchase order change audit
                 information for backorder cancellations.

    POCOMPANY  - Used to update the purchase order company last receiver used
                 field.

    POINTERFAC - Used to update the interface record with purchase order
                 quantity changes.

    POITEMVEN  - Used to update Leadtime Days field in the item vendor record.

    POLINE     - Used to update received quantities and cancel backorder flag
                 on the purchase order line when the receiver is released.

    POMESSAGE  - Creates a receiving buyer message if receiving is out of
                 tolerance.

    PORECEIVE  - Creates a new receiver record when added.

    PORECLINE  - Used to create receiving detail records on add.

    PORETURNHD - Used to update the header record for a purchase order return.

    POVENDOR   - Used to update the open purchase order amount.

    PURCHORDER - Used to validate and default purchase order information.

    REQLINE    - Used to display information from the requisition line.

    SOHDETAIL  - Used to update quantity or create new stock-on-hand detail
                 record when released.

    STPOLINE   - Used to update the standard purchase order line record.

    STPURCHORD - Used to update the standard purchase order record amounts.

    WHDEMAND   - Used to create or update a Warehouse system demand record with
                 purchase order information.

    WHDEMNDCMT - Used to create or update a warehouse system demand comment.

    WHDEMNDHDR - Used to create or update a Warehouse system demand header
                 record.


Referenced Files

    ACACCTCAT  - Used to validate the account category.

    ACACTGRP   - Used to validate the activity group.

    ACACTIVITY - Used to validate the activity.

    ACCAL      - Used to validate the calendar year records.

    ACCALX     - Used to validate that the calendar records exist for the
                 complete date range.

    AMASSET    - Used to validate the asset.

    AMTEMPLATE - Used to validate the asset template.

    APCOMPANY  - Used to validate the Accounts Payable company.

    APCPYVND   - Used to retrieve company-specific defaults for a vendor.

    APINVOICE  - Used to update invoice records.

    APVENCLASS - Used to validate vendor class or to default vendor class
                 information.

    APVENGROUP - Used to validate vendor group or to default vendor group.

    APVENLOC   - Used to validate and default Accounts Payable vendor location
                 information.

    APVENMAST  - Used to validate the vendor ID and obtain vendor display
                 information.

    BUYER      - Used to validate a buyer code and to display the buyer name.

    CUCONV     - Used to access general ledger and currency information.

    CURELAT    - Used to validate currency relationships.

    EEADVANCE  - Used to access employee advance records.

    EEEXPENSE  - Used to access employee expense records.

    GLADDRESS  - Used to obtain the General Ledger company address.

    GLCHART    - Used to validate the system account.

    GLCODES    - Used for validating source codes.

    GLINTCO    - Used to validate the intercompany relationship.

    GLSYSTEM   - Used to validate the General Ledger company.

    HAZARD     - Used to obtain the hazard code description.

    HCCHRGITEM -

    ICBIN      - Used to validate Inventory Control bin ID entered.

    ICCATEGORY - Used to obtain General Ledger category account information for
                 inventory items.

    ICCOMPANY  - Used to validate the Inventory Control company.

    ICLOCATION - Used to validate the Inventory Control inventory location and
                 to get location address information.

    ITEMMAST   - Used to validate the item and to obtain item descriptive
                 information.

    POAPPROVE  - Used to determine if any approvals have been done when
                 creating receiving detail.

    POCOMMENTS - Used to obtain purchase order comment information for display.

    POFRTTERM  - Used to validate and display freight term information.

    POINVOICE  - Used to update the purchase order invoice record.

    PORETURNLN - Used to edit and display information from purchase order
                 return line detail.

    POVENDLOC  - Used to validate and display purchase order purchase-from
                 location information.

    REQHEADER  - Used to display information from the requisition.

    REQUESTER  - Used to display the requester name.

    RQLOC      - Used to validate and display the requesting location.

    SYSTEMCODE - Used to validate system code information.

    WFSETUP    -

    WHDEMNDCMT - Used to create or update a warehouse system demand comment.

    WHPROCTYPE - Used to determine how the order will be processed in the
                 Warehouse system.


PO30.2 - Substitute Item

Use this subform to enter information for a substitute item on a receipt.
Both the original and substitute items must have the same valid unit of
measure (UOM). The valid UOM for X (special order) type items is the Buy UOM,
and for nonstock and inventory type items it is the UOM defined in IC11. This
subform is available only after you have added the purchase order line.

If the item is an inventory type item, the substitute item must be an
inventory type item. If the item is not an inventory item, the substitute item
may not be an inventory item.

You can view information about the substitute item on PO64.1 (PO Line Item
History). A new purchase order line is not created on the original purchase
order when the substitute item is entered, but the substitute item is assigned
a line number for viewing purposes.

Before you can release a receiver, you must first inquire on the purchase
order, then add the receiving information, including that for substitute
items. Once you release the receiver, the system is updated with the receiving
information. You can receive items at a location other than specified on the
purchase order provided that if the items are inventory type items, they have
been defined at the receiving location. When you receive inventory type items
(as original or substitute items), the system updates the stock on hand at the
receiving location and the on order quantity at the ship to location.

Updated Files

    ERSAOCDTL  - Used to store add-on costs that will be invoiced on Evaluated
                 Receipts Settlement (ERS) invoices.

    ICTRANSDTL - Creates transaction detail records for bin, lot, or multiple
                 unit of measure items when detail is added.

    MMUAVAL    - Used to store user analysis values defined for transactions.
                 User analysis values represent information your organization
                 can use to measure profitability. To utilize this measure of
                 organizational profitability, you must be set up to use the
                 Strategic Ledger system.


    POCOMPANY  - Used to update the purchase order company information.

    POLINE     - Used to update received quantities and cancel backorder flag
                 on the purchase order line when the receiver is released.

    POMESSAGE  - Used to update the purchase order buyer message record.

    PORECEIVE  - Used to update the purchase order receiving record.

    PORECLINE  - Used to update the receiving line item record.

    PURCHORDER - Used to validate and default purchase order information.


Referenced Files

    ICCOMPANY  - Used to validate the Inventory Control company.

    ITEMLOC    - Used to validate Inventory Control item location for inventory
                 items.

    ITEMMAST   - Used to validate the item and to obtain item descriptive
                 information.

    POAOCDTL   - Used to obtain add-on-cost information for display.

    POITEMVEN  - Used to validate and obtain vendor item information.

    POVENDLOC  - Used to validate and display purchase order purchase-from
                 location information.

    POVENDOR   - Used to update the open purchase order amount.


INVOKED Programs

    ACAC
    IFCR
    IFSG
    IFCU
    IFAC
    IFAU
    SLSE
    SLSU
    IFCC
    IFOB
    IFRS